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Minutes of Town Board Meetings

Minutes of 8/13/2014

August 20th, 2014

TOWN OF CARROLL
ZONING BOARD OF ADJUSTMENT

MINUTES

AUGUST 13, 2014
DRAFT
"These minutes of the Town of Carroll Zoning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."


Members present were: Chairman - Paul Bussiere, Vice Chairman - David Scalley, members - Rob Gauthier.

Also present: Joan Karpf - Video recorder, John Trammell.

Meeting was called to order at 7:00 PM by Chairman Bussiere.

Pledge of Allegiance was done by most.

Chairman Bussiere asked to table the meeting minutes for July 10, 2014. Vice Chairman Scalley made a motion to table the approval of the meeting minutes for July 10, 2014 until the next ZBA meeting. Mr. Gauthier seconded the motion, all were in favor. Minutes of July 10, 2014 were tabled until the next ZBA meeting.

Chairman Bussiere then discussed the appointment to fill the vacant position for the available seat until March 2015 along with three alternates available. There were Five applications for the positions, three were for the full time seat and two were for the alternates. The applicants were as follows: Joan Karpf, John Trammell, Megan Rouillard, Claire Gritzer and Ed Martin. Vice Chairman Scalley made a motion to accept John Trammell to fill the vacant seat full time until the March 2015 election, Rob Gauthier seconded, all were in favor. Motion carried to appoint John Trammell as the new ZBA member until March 2015. John was told to see Becky at the Town Office as soon as possible to be officially sworn in as the newest member. Next was to appoint three alternates, discussion was made and was determined that both Joan Karpf and Megan Rouillard applied for the vacant seat only and not as alternates so Vice Chairman Scalley made a motion to appoint Ed Martin and Claire Gritzer as two alternates and to see if Joan Karpf and Megan Rouillard would like to apply for the other vacant alternate position since they only inquired about the full time vacancy seat so Chairman Bussiere will ask both if interested in alternates then the Board will decide who gets the third vacant alternate seat. Rob Gauthier seconded the motion, all were in favor. Motion carried to appoint Ed Martin, Claire Gritzer as two alternates for the ZBA members and ask both Joan Karpf and Megan Rouillard if either would be interested in the alternative seat then decide which if any would fill it. Discussion was made as to find out when the alternates terms would be up.

Under other business: Chairman Bussiere discussed the budget. There was some discussion as to increase the line items on the ZBA budget for Secretary and Legal Expense. Vice Chairman Scalley explained that the Legal Expense is only for when a ZBA member has to contact legal for help and is not used to cover the cost when the Town of Carroll get sued. Discussion was made for the Secretary increase and it was determined that an increase is needed. Vice Chairman Scalley made a motion to increase the line item for Secretary to $1,500 and all other line items to remain the same. Rob Gauthier seconded the motion, all were in favor. Motion carried to increase the Secretary Line item to $1,500.00 and leave the others as is.

Next was discussion as to if the ZBA wanted to add a $37.00 fee charge for applicants who wanted their mylars recorded the next day. Chief John Trammell spoke up and said that the Police Department goes to the Courthouse at least once a week and it's usually on Mondays or Tuesdays the latest and they can always drop off anything there that is needed. After some discussion, it was determined that the ZBA does not even want to offer this as a choice to the ZBA applicants as they do not feel there would be a need for it. Vice Chairman Scalley made a motion to not offer this option to applicants, Rob Gauthier seconded, all were in favor. Motion carried to not offer this as an option to ZBA applicants.

Next was discussion on the Land Use Account Agent. Chairman Bussiere stated that Planning and Zoning Boards had someone they used to act as their Land Use Account Agent and generally it is the Secretary who carries that role as it makes sense to use that same person. Vice Chairman Scalley made a motion to use Rena Vecciho who is currently the ZBA Secretary as the ZBA Land Use Account Agent, Rob Gauthier seconded, all were in favor. Motion carried to use the ZBA Secretary as the Land Use Account Agent.

Being no other business Chairman Bussiere closed the public meeting to go into non public at 7:21p.m.

At 7:25 p.m. meeting was opened back up to the public an email was read from the Towns Attorney regarding a response back from the Attorney General's Office in regards to the 3rd vacant seat for the Zoning Board.

Motion made by Vice Chairman Scalley to adjourn the meeting. Rob Gauthier seconded, all were in favor. Meeting was adjourned at 7:35 p.m.

Minutes taken by : Tammy Dubreuil