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Minutes of Town Board Meetings

Minutes of 12/16, 2015

December 28th, 2015

BUDGET COMMITTEE MEETING

Dec. 16, 2015

Members present: Mike Hogan, Joan Karpf, Chris Pappas, Judi Scalley, Rena Vecchio and Bonnie Moroney

Select board members present: Dave Scalley and Paul Bussiere

Guests: Jeremy Oleson, John Trammell, Becki Pederson

Meeting opened with the Pledge of Allegiance.

Mike asked for a motion to accept the Dec. 2, minutes, Judi motioned and Chris second and it was passed. Rena and Mike abstained as they were not there.

Bonnie brought up the fact that she had gone over her notes and could not find that we had discussed the Budget Committee budget. Mike said he had mentioned at another meeting that there would be no changes to the budget for 2016.

Becki, asked that her line for salary be increased by 1.25%, taking the line up to $36,193.11 (a $446.83) increase. It was asked why she didnít get an increase as the other dept. and Bonnie said that Becki is an elected official and in that she does not be evaluated. In the past when there has been an across the board increase she has gotten it, but not a merit.

Mike said we need to go over the budget and vote on it. So it was requested by Bonnie that we go section by section on the budget itself vs the departments that brought them in, as some are added in with others and it causes for things being missed and forgotten.

General Government Town Officers

With the increase of Beckiís salary and the rounding off of Kellyís the total for that budget is $76,657.11. Rena motioned to accept, Bonnie second and it was passed. Joan Abstained. Paul and Dave both voted to accept.
Joan, asked it the town had a policy about raises. Dave said no and Paul said that he was working on a Band System.

Election and Registration

The total for that budget was $8,900.00, the increase due to more elections and the setting up of the new counting machine. Rena voted to accept, Bonnie second and it was passed. Joan abstained. Paul and Dave voted to accept as well.

Financial Administration

Bonnie said that she had made a mistake on Selectmanís Office Staff line, it should be $19,698.40 she also said that she needed to add the $69.00 and the $360.00 for the budget committee that was not on there before. This brought the total to $97,969.40. Rena motioned to accept, Bonnie second and it was passed. Joan abstained. Paul and Dave both voted to accept.

Property Assessing

The total for this stayed at $15,000.00. Rena motioned to accept, Bonnie second and it was passed. Joan abstained. Paul and Dave motioned to accept.

Legal Expense

This stayed at $15,000.00 as well. Bonnie motioned to accept, and Rena second, and it was passed. Joan abstained. Paul and Dave motioned to accept.

Personnel Administration

This is currently at $291,411.00, but the committee was not sure if there had been some new changes that had come in that were not addressed. So they agreed to accept at the currant amount and find out from Maryclare if there was anything that needed to be adjusted. Rena voted to accept and Bonnie second. Joan abstained. Paul and Dave voted to accept.

Planning Board

The budget was presented for $14,945.00, Rena asked to speak on this budget. She said that she had given her notice and that as of March she would be all done as the Secretary. She said that she feels that that position needs to be back in the town office not at somebodyís home. There is too much paperwork involved and it should be accessible to the town office at all times. Bonnie motioned to accept, Chris second and it was passed. Joan abstained. Paul and Dave motioned to accept.

Board of Adjustments

Paul, said that this had been increased to $4,551.00 to allow for the $1,800.00 increase to help pay for the Mapping that the town was going to put in. This would be the Board part. Judi motioned to accept and Rena second and it was passed. Joan abstained. Paul and Dave motioned to accept.

General Government Buildings

Mike asked about the increase on line #430 to $20,000.00. It was explained that this was to replace the roll up doors as the fire dept. Also that the fire dept. is one of the government buildings and in so the responsibility of the dept. to take care of it.
It was also asked about the increase on the #900 line Misc. to $5500.00. It was explained that the increase was to purchase a kit to make the baseball field into a skating rink for the winter months. They went on to explain that it would not only be a draw for the townís people but also any guests that wanted to skate, as well. Joan asked what impact this would have on our town insurance, and Jeremy said that they had checked into this and there would be very little if any difference that we were already paying for having the Rec. up there in the summer. The new total was $128,550.00. Bonnie motioned to accept and Rena second, Rob said no and Joan abstained, and it passed. Paul and Dave voted to accept.

Cemeteries

The proposed amount was $4501.00 for 2016. Judi motioned to accept, Rena second and it passed. Paul and Dave voted to accept.

Insurance

The currant amount on the budget was for $51,000.00 but it was agreed that his amount might not be currant and we would need to check with Maryclare to see if a new amount has come in, but in the mean time we would vote on this amount. Bonnie motioned to accept, and Mike second and it passes. Joan abstained. Dave and Paul, voted to accept.

Other General Government

This stayed at $457.00. Bonnie motioned to accept, Mike second and it was passed. Joan abstained. Dave and Paul motioned to accept.

Police Department

Bonnie said that she had put in the increases for the raises, and also the line for the legal as well, for the $12,000.00. This brought the proposed total to $302,202.75. Joan asked about the gasoline line, as the price of gas has gone down. John, said that we go by the contract price of the state. They donít always follow the changes of the businesses. Bonnie motioned to accept, Rena second and it was passed. Joan and Rob abstained. Paul and Dave motioned to accept.

FD Ambulance

Bonnie said that she had entered the salary increases into both the Ambulance and Fire, and that would be 50/50. Jeremy said that there was a new Perdiem line added to both departments, and on the ambulance there is a new line for Nitrous Oxide, that may be administer to relieve pain. There was an increase on the oxygen line, as they had changed carriers and there were more options.
There was a discussion about an impact fee to offset the cost of a new building or added cost for this department dues to increase population and buildings. It was said that this had been looked into before and there is a lot to it, as the money that is changed must be used for what is stated and in the time allotment that is set up. It is something to think about and work on.
New total is $111,063.80, Bonnie motioned to accept, Rena second and it was passed. Joan and Rob abstained. Paul and Dave voted to accept.

Fire Department

The Fire Department also reflected the salary increases and the other half of the new Perdium line that had been added. It was also noted that the office supply line had an increase but that was a 50/50 split to get a lap top to work on with new software for pre-planning for both departments. The total was $108,364.80, Bonnie motioned to accept, Rena second and it passed. Joan and Rob abstained. Paul and Dave motioned to accept.

Property Inspections

This was proposed at staying at $2,450.00. Rena motioned to accept, Bonnie second and it was passed. Joan abstained. Dave and Paul, motioned to accept.

Emergency Management

The new proposed budget was $2502.00. There was much discussion about the fact that last year when they agreed to the increase they wanted to see what had been done in 2015 that warranted it. After much discussion it was voted on and come to a tie. Joan motioned to reduce the amount to last yearís amount of $2002.00, taking #202 down to $250.00 and #203 down to $250.00. Rena second and it was passed, Joan abstained. The vote was then taken with the new amount of $2002.00 Rena motioned to accept, Mike second and it was passed. Rob Ė no and Joan abstained. Dave and Paul motioned to accept.

Highways and Streets Highway Department

Bonnie said that she had added the salary changes and increases into this department, but had Sean and Scott backwards on the amounts. The new proposed budget is $103,793.00. Rena motioned at accept, Bonnie second and it passed. Joan Ė no, and Rob abstained. Paul and Dave motioned to accept.

Street Lighting

The proposed budget was the same as last year, $19500.00. Bonnie motioned to accept, Rena second and it passed. Joan abstained. Paul and Dave motioned to accept.

Solid Waste Disposal

Bonnie said that she had put $10,000.00 of Gregís salary under the Supervisor line and the increases for Andrew and John in also. The new proposed budget was $93,389.00. Bonnie motioned to accept, Rena second and it was passed. Paul and Dave motioned to accept.

Sewage Disposal

The proposed amount stayed at $750.00. Bonnie motioned to accept, Rena second and it was passed. Joan abstained. Paul and Dave motioned to accept.

Public Assistance

The proposed budget for this is $10875.00 with a $15,000.00 decrease in Direct Assistance Welfare. Bonnie motioned to accept Rena second and it passed. Joan abstained. Paul and Dave motioned to accept.
Culture and Recreation Parks and Recreation
The proposed budget for 2016 is $26,802.00. Paul asked how much the Parks and Recreation brought in last year. Dave said is started at about $6,000.00 and went up to $16,000.00 or $17,000.00 at the end. There was discussion about more counselors, and out of town children vs just taking care of our own children. Bonnie motioned to accept, Rena second and it was passed. Joan, no. Paul and Dave motioned to accept.

Library

Proposed 2016 budget for the library $14,350.00. There were questions about the salary increase for the library, and Bonnie said that Library Trustees are the ones who put in the proposed amount for the entire library budget including the increase for the employees. Rob motioned to accept Rena second and it was passed. Joan abstained. Paul and Dave motioned to accept.

Patriotic Purposes

Proposed budget to stay the same at $1,000.00. Bonnie motioned to accept, Rena second and it was passed. Joan abstained. Paul and Dave motioned to accept.

Culture

The proposed budget for 2016 is $11,400.00. There was a great deal of discussion on this item. Such as not feeling that the town should support as itís a business, why this is on the budget at all, other towns donít have this, etc. After much discussion, Bonnie motioned to accept, Rena second, but it didnít pass with 4 no, 1 abstain, and 2 yes. Paul and Dave both voted no.
Judi motioned to revisit this Rob second, and that passed. Rob motioned to take the budget down to $1,100.00 but no second. Rob motioned to reduce to $500.00, Judi second. 3 yes, 3 no and 1 abstain.
The budget committee could not agree so have tabled this. Mike needs to look into what if anything we need to do.

Conservation Commission

The proposed 2016 budget is the same at $425.00. Mike motioned to accept, Chris second and it passed, Joan abstained. Dave and Paul, could not agree, so it was a tie with the board, Bonnie said she would vote yes to accept.

Debt. Service Long Term Notes

The proposed amount for 2016 is $85,548.00. Bonnie motioned to accept, Rena second and it was passed. Joan abstained. Dave and Paul, motioned to accept.

Personnel Administration Water

Bonnie said that she would need to check with Maryclare about how this is being handled now that the dept. it being merged. It was decided to vote on it as it stands right now and change later is needed. The amount is $22,877.00, and Judi motioned to accept, Rena second and it was passed. Dave and Paul motioned to accept.

Water Distribution and Treatment

Bonnie said that she had put part of the salaries of Greg under Manager, and Sean and Scott under Helper 1&2. Also part of Kellyís under the clerical as well. The total proposed budget is for $109,552.00. Bonnie motioned to accept Judi second and it passed. Dave and Paul motioned to accept.

After discussion it was decided that the Public Hearing should be held Wednesday Jan. 13th and the 14th also in the event that everything does not get done. Bonnie also mentioned that after the public hearing that the committee needs to meet for a very short meeting to vote on the MS7 and sign it, before the 25th of the month. Bonnie said should would have to let the know, as all the info from the Public needs to be put into the states format that we did for the first time last year.

The next meeting will be Wed. Jan. 6th to go over and vote on Warrants and go over revenues.

Bonnie motioned to adjourn at 10:15PM, Rena second and it was passed.