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Minutes of 5/21/2012 DRAFT

May 24th, 2012

Carroll Board of Selectmen
Meeting Minutes
May 21, 2012
DRAFT
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bill Dowling, Mark Catalano, Paul Bussiere.

The meeting was called to order at 7 PM by Chairman Dowling

Members of the public present: Greg Hogan, Roberta McGee, Jane Ikasalo, Judy St. Croix, Carmine Fabrizio, Ann Fabrizio, Mike Gooden, Sue Kraabel, Jeremy Oleson, Dave Scalley, Lisa Covey, Jim Covey, Bill Smalley, Lori Hogan

Pledge of Allegiance

The meeting was filmed by Judy St. Croix

The Board announced the approval of bills and signing of checks.

Selectman Bussiere made a Motion To: Approve the minutes of 5/7/2012 as written. Selectman Catalano seconded and the Motion passed unanimously.

Selectman Catalano said they have a meeting scheduled for the second Wednesday in June (the 13th) regarding the Water Department debt. They will update after that time.

Greg Hogan, Road Agent, spoke about the reconstruction of New Straw Road. He said he had received a number of bids and had eliminated several for various reasons. There were four which he had looked at in detail and given to the Selectmen previously. Of these, he told the Selectmen he would recommend Pike Industries. He said they are not the lowest bid nor are they the highest. Though he said there are many qualified companies, he knows Pike is very familiar with the process, he knows their work is very good and he is very comfortable with them. When asked, he said they have a one year full guarantee and it is designed for heavy traffic. The proposed bid is $109,194.24. The other submitted bids were: $113,200, $98,193 and $97,279.

Discussion took place and it was asked if it was out of place to ask for a performance bond of ten years or so as there would be concern the road may break down too soon. Chairman Dowling said it can be asked, but he feels it would only drive the cost up. Mr. Hogan said he would look into it and get any cost associated with it. He will also ask about an insurance bond which all agreed was most likely already considered given the company that Pike is. It was noted that one year guarantee is standard. Selectman Catalano made a Motion to: Accept the bid from Pike at $109,194.24 with the caveat that the question of the performance bond be asked. Selectman Bussiere seconded and the Motion passed unanimously. The bid will be awarded to Pike.

Chairman Dowling said he had attended a seminar the previous Thursday and LGC emphasized the point that Selectmen should not sign checks as it makes the individual personally liable. Therefore, in the future they will sign the manifest giving approval for the Treasurer to sign the checks. Susan Kraabel, Treasurer, said that as the checks from last week had been signed by only one Selectman, she would like them all to sign the check registers for those checks. This way, if it ever comes up, it will show that the Selectmen did actually see and approve these expenditures. Selectman Catalano made a Motion to: Sign the check registers. Selectman Bussiere seconded and the Motion passed unanimously. The Selectmen signed the check registers. Mrs. Kraabel said in the future, she will sign the checks on Monday on the condition that the Office does not release them until after the Selectmen sign the manifests and it was agreed.

Chairman Dowling spoke of the forthcoming budget season. He said he would like the process started earlier so everyone has time to work with them rather than being done at the last minute as it seems some years have been. He gave a schedule to the other Board members of tentative presentations and said if a department head or committee chairman needed to change their date, they would be accommodated. Selectman Catalano made a Motion to: Adopt the budget schedule beginning June 4. Selectman Bussiere seconded and the Motion passed unanimously.
The Secretary will send the schedule and the new budget form to all.

Andy Martel spoke about Memorial Day. He said many people are in the community are working on the parade and the day and they are tying everything together. He said he and Coleton Hogan had put the flags on the graves, as they have done the past few years, over the weekend, so that is done. Mr. Martel said he expected the Board of Selectmen, as the town leaders, to be in the parade – and if they could not walk, transportation would be provided. He said it will form about 10 a.m. at the Fire Station as usual and depending on when the people coming from Whitefield can get here, they should step off definitely by 11 a.m. The Board thanked Andy and told him they appreciate his hard work.

The following items were approved and signed:

Abatements – Gordon, Szauter
Oaths of Office – L. Dowling, Lasko
Water Warrant – Brown, Riverside Trust, Stapleton Properties, Inc., Gilman, Noyes

Abatement request denials – Martin, Carr, Nicoll, T. Monahan were tabled until a representative from the town appraisal firm can meet with the Selectmen and explain this.

Regarding the Selectmen’s signatures on the Oaths of Office, it was asked why this needed to be done and what it would mean or do if they didn’t sign them. Chairman Dowling said he didn’t know and would check into it.

Other:

Chairman Dowling said the Police Department is getting two portable radios with money from Homeland Security. This is the result of a grant submitted by Chief Trammell.

Chairman Dowling also noted the AMC Highland Center will have a ceremony on July 1, for the completion of their new Playground Playscape. The public is invited.

Andy Martel asked if the weather is inclement on Monday, May 28, if the ceremony will be held in the Town Hall Gym. Chairman Dowling made a Motion to: Allow the Memorial Day Ceremony to take place in the gym in case of inclement weather. Selectman Catalano seconded and the Motion passed unanimously.

Greg Hogan said the culvert slip-lining that is part of the New Straw Road reconstruction project was completed during the week. This was carried out by the Ted Berry Co. from Maine, and he briefly explained the process. Upgrading the culvert this way saved more than $200,000 as Mr. Hogan said an actual replacement was upwards of $300,000. He said they did an incredible job, working late on several nights to finish it. (He said he was so pleased with the job that his family fed them dinner on those late nights.) He went on to say what a wonderful job they did cleaning up the area, also – not only of their own construction debris, but all the litter that was there. Mr. Hogan said he could not speak highly enough of the job the Ted Berry Co. did. When asked, he said it was wise to do this job before the road was done, and he went on to say that now all the culverts on the road have been replaced. He also thanked Scott (Sonia), Danny Garneau and Sean Moran for the great job they did on the culverts.

Jim Covey advised the Board the Commissioner of the DOT would be meeting with the bureau chiefs this week. He said when the town accepted the gift of the train it was done at a meeting, but they need a letter of acceptance and while it would be nice if it were ready for the meeting, he understood that it probably would not be. He said it should be to the DOT and that the Town accepted this as a gift. He also suggested putting in the letter that once it is on site, the complete responsibility for the maintenance will be with the Chamber. Chairman Dowling made a Motion to: Sign the letter when it is ready this week. Selectman Catalano seconded and it passed unanimously.

As there was no further business, the Board was polled and went into non-public session for town aid and personnel matters at 8 p.m.

At the close of Non-Public Session, Chairman Dowling moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Catalano seconded and the Motion passed unanimously.

There being no further discussion, Chairman Dowling made a Motion to: adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Chairman Dowling declared the meeting ended at 9:15 p.m. The next meeting will be on Monday, June 4, 2012.