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Minutes of 8/15/2012 DRAFT

August 20th, 2012

TOWN OF CARROLL
BUDGET COMMITTEE
MEETING MINUTES
AUGUST 15, 2012
DRAFT

Committee Members present: Linda Dowling, Chairman; Jane Ikasalo, Secretary; Joan Karpf; Dan Walker; Jack Catalano; Mark Catalano, Selectman Reresentative
Meeting was called to order at 7:30PM by Chairman Dowling with a quorum present.
Correspondence
Chairman Dowling handed out Education Tax Form and Valuation Statements from the Department of Revenue Registration to the Board to review.
Old Business
Chairman Dowling was asked to obtain information from other Towns to see if they charged fees for Public use of their rooms. Bethlehem does not have fee for use policy but are looking into it due to increase of request for use. Franconia, Lancaster, Jefferson , Sugar Hill sent information which is all very different. This can be discussed at a future meeting. Chairman Dowling spoke to Jeremy from the Fire Department and found out about capacity for the two rooms at Carroll Town Hall and the kitchen area can be figured out by square footage. The Gym is a problem because of only one Exit. The curtains and stage area are a problem as well. Chairman Dowling is not sure if we can get a capacity number for that room because of those issues.
Chairman Dowling sent a request to the Selectmen for job descriptions of Town Employees but to date, has not received any. Mark Catalano will send email to Maryclare about this.
Hourly rate for town counsel is $170.00 per hour. Chairman Dowling suggests we use LGC for legal work as often as we need.
Department 5 year goals-Chairman Dowling sent emails to all Department Heads to bring in their 5 year Vision when they come in to present their budget requests. Mark Catalano said that the Trustees of the Trust Fund are asking for this so that they can synchronize the availability of the funds when they are needed. Chairman Dowling received a listing of all of the Trust Funds from Claire Gritzer.
Chairman Dowling also requested and received all Town Offical’s email addresses.
The Recreation Committee status-Chairman Dowling sent email to Lori Hogan to find out that the Committee should be appointment by the selectmen. Mark Catalano stated that this was done at the last Selectboard meeting.
New Business
LGC Workshop-Jack Catalano is not sure of the need to go every year. Chairman Dowling and Joan Karpf feel that there is something new to learn each year and that the workshops are interesting to hear about the budgets from other Towns and how they manage their budgets. The Workshop is September 20, 2012 in Bartlett.
Revision of Budget Committee budget- due to an increase in the cost of the LGC Workshop, the Budget Committee Budget will need to be revised to $490. Dan motioned to accept the the new budget and Joan Karpf seconded the motion. The motion was passed 5-0.
Newsletter-the Selectboard will be starting a Town Newsletter to be an information tool from all Departments so the Townspeople will be informed on what is happening in each area. Chairman Dowling will send in for the Budget Committee.
Revenues and Expenditures
A discussion was held on various line items including the building inspections; Board of Adjusters salaries; legal expenses for ZBA as well as other items.
Ms Karpf reminded the committee that at last meeting a discussion regarding Revolving Funds from the Recreation Department was held and that research would be done regarding this fund. Chairman Dowling advised that Sue Kraabel said that as Treasurer, Revolving funds for Recreation budget and Police Detail do not have to be reported. Chairman Dowling feels that for transparency and being up front , these amounts should be reported.
Some areas are over budget at this point and discussion was held on the various departments that are.
In a discussion on the large amount for the Schools , Chairman Dowling explained that the money is collected through the Town’s taxes and distributed to the schools by the Town Tax Collector in two payments.
When abatements are granted from property taxes, it is not reflected in what the Town pays the State for that year. The town still pays the original amount. The assessed valuation will drop for the Town the following year.
A motion to discuss the meeting minutes from July 18,2012 was made by Joan Karpf and seconded by Jane Ikasalo. All were in favor 5-0
A motion to amend the meeting minutes from July 18,2012 was made by Chairman Dowling. The amendment is on page 1, last paragraph and will be changed to read,”The goal of the Budget Committee was discussed . A discussion to keep the budget the same as last year was presented and this will be discussed again at a later date.” Dan Walker seconded the motion and all were in favor 4-0. Mark Catalano abstained as he was not present at that meeting.
Mark Catalano stated that the Selectboard will start to deliver the Department Budgets to the Budget Committee by the September Budget Committee meeting.
Chairman Dowling read the Voter Education piece requesting the public to view the Selectmen and Budget Committee meeting minutes on cable channel 2 or to obtain them from the Town Library in order to be more informed at the voting booth on election day.
A motion to adjourn the meeting was made by Dan Walker and was seconded by Joan Karpf. Meeting was adjourned at 9:20PM by Chairman Dowling.




Meeting minutes prepared by Jane Ikasalo 8/19/2012

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