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Minutes of 12/19/2012 DRAFT

January 5th, 2013

Carroll Board of Selectmen
Meeting Minutes
December 19, 2012
DRAFT
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bill Dowling, Mark Catalano, Paul Bussiere

The meeting was called to order at 4:01PM by Chairman Dowling

The Board met to vote on their final budget. There was a brief discussion about the Transfer Station salaries and full time versus part time and keeping two part time positions rather than one full time with benefits. Bill Dowling said there had been no revenue there from 1985 to 2005 and they had a budget of $176,000. They noted the Budget Committee has the final word on the budget in any event. They agreed to change the two salary lines for the Transfer Station: line 100, Supervisor from $24,311 to $33,280 and the Attendant from $16,380 to $24,311. They also agreed to add a detail line to the Fire Department budget. Chairman Dowling said the total budget now is $1,458,971. Selectman Catalano made a Motion to: Accept the budget as amended at $1,458,971. Chairman Dowling seconded and the Motion passed unanimously.

The following items were approved and signed:

Water Warrant – 4th Quarter Billing
Water Warrant – Matthews, Ellis
Intent to Cut – U.S. Forest Service, Zealand
Police Grant – NH Department of Safety
Manatron Cancellation Letter

The Secretary said she had overlooked the request from the Water Department when they talked about encumbering funds at the previous meeting. Therefore, she requested that they encumber $1,707 as requested by the Water Department for their 2012 bills. Chairman Dowling made a Motion to: Encumber $1,707 as requested. Selectman Bussiere seconded and the Motion passed unanimously.

Chairman Dowling read the new article for the Highway Block Grant: “Shall we adopt the provisions of RSA 31:95-c to restrict 100% (One Hundred Percent) of revenues from the Highway Block Grant to expenditures for the purpose of highway maintenance? Such revenues and expenditures shall be accounted for in a special revenue fund to be known as the Highway Maintenance Special Revenue Fund, separate from the general fund. Any surplus in said fund shall not be deemed part of the general fund accumulated surplus and shall be expended only after a vote by the legislative body to appropriate a specific amount from said fund for a specific purpose related to the purpose of the fund or source of revenue. (Majority ballot vote required)”
Chairman Dowling made a Motion to: Accept the article as written. Selectman Catalano seconded and the Motion passed unanimously.

The Secretary advised several petition warrant articles had been received but were not on the agenda on December 17, as they had to all be checked to be sure the people who signed them were on the Town of Carroll Checklist. Chairman Dowling read each and they were voted on by the Select Board:

“To see if the Town will vote to raise and appropriate $18,000 (Eighteen Thousand Dollars) to be placed in the Police Cruiser Capital Reserve Fund.” Selectman Catalano made a Motion to: Reject this article and the vote was 2 to 1. Therefore, the Selectmen do not recommend this by a vote of 2 to 1.

“To see if the Town will vote to raise and appropriate $10,000 (Ten Thousand Dollars) to be placed in the Highway Equipment Capital Reserve Fund.” Chairman Dowling called for a vote: Those in favor, 0; those opposed, 3. Therefore, the Selectmen do not recommend this by a vote of 3 to 0.

“To see if the town will vote to authorize the Select Board to enter into a one year lease, not another multiple year lease agreement for the rental of the Police Department when the current lease expires.” Chairman Dowling called for a vote: those in favor, 3. Therefore, the Selectmen recommend this by a vote of 3 to 0.

“To see if the Town will vote to raise and appropriate $15,000 (Fifteen Thousand Dollars) to be placed in the Municipal Truck Capital Reserve Fund.” Chairman Dowling called for a vote: those in favor, 1, those opposed, 2. Therefore, the Selectmen do not recommend this by a vote of 2 to 1.

Chairman Dowling read from an email from Attorney Waugh regarding the Hunt Properties bond issue, that there is an alternative to bonding the subdivision, etc. He said this had been brought to everyone's attention previously. Should the developer wish to, the Planning Board can revoke the subdivision and it will become null and void as recorded. (Selectman Bussiere was against this as he said when it came time to approve the subdivision again, who knew what would happen – it was his thought that it’s been approved and should be left alone.) It was noted the developer may then put the road in and get a third party review. The road opening bond would then be good for the road and the water line only. Selectman Catalano said he would call Ohio Casualty regarding this. This was stated as only an option and no decisions were made.

There being no further discussion, Chairman Dowling made a Motion to: adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Chairman Dowling declared the meeting ended at 4:55 p.m. The next meeting will be Monday, January 7, 2013.