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Minutes of May 6, 2013 APPROVED

May 21st, 2013

Carroll Board of Selectmen
Meeting Minutes
May 6, 2013
APPROVED
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary.
Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Paul Bussiere, Bill Dowling, Bonnie Moroney

The meeting was called to order at 7 PM by Chairman Bussiere

Members of the public present: Greg Hogan, Nancy Mitiguy, Frank Maturo, Jeremy Oleson, Dianne Hogan, Michael Hogan, Joan Karpf, Susan McLaughlin, Mike Gooden

Pledge of Allegiance

The meeting was filmed by Nancy Mitiguy.

The Board announced the approval of bills and signing of manifests.

Selectman Moroney made a Motion to: Accept the minutes of 4/22/2013 as written. Selectman Dowling seconded and it passed unanimously.

Selectman Moroney made a Motion to: Accept the minutes of 4/29/2013 as written. Selectman Dowling seconded and it passed unanimously.

Chairman Bussiere said they are planning to discuss the water debt with the Auditors as soon as they can.

The Chairman said the Selectmen’s Rep Policy had been brought up previously and he spoke with all department heads. He said they are all okay with not having reps as they are happy coming to the Board whenever they have a need and have always done so, anyway. But he said he was reluctant to do away with the policy completely this year. Selectman Moroney made a Motion: Not to use the Selectman’s Representative Policy this year. Chairman Bussiere seconded and the Motion passed with a vote of 2 to 1.

The Firefighter II Hiring Committee was brought up and it was noted applications are due on May 17, 2013. Selectman Moroney said Chief Oleson had found the questions used previously for the position and as they are still relevant, they can use them again. Chief Oleson will speak with Jack Anderson about being on the Committee. Chairman Bussiere asked if the date of hire is known yet and Chief Oleson said it should be just a couple of weeks.

Bill Dowling said he wanted to put some rumors to rest. In 2007 he was put in charge of overseeing the landfill and part of that is maintenance of the old landfill area. He said he worked on four different dates in 2012 and did some brush cutting and put a bill in for labor and rental of a brush cutter. On February 25, John Foster had some concerns about the bill and on March 4, Dave Scalley asked for clarification on the invoice that was submitted. Then on Tuesday, March 26, a detective on behalf of the Attorney General’s Office interviewed him about double-dipping. With the cloud over him, he will not step down from his present position or retire. When his name is cleared from the Attorney General’s Office in writing then he will decide when he’ll step down from his position. He said he has been advised to say not more about this and thanked all for their time.

Though they hired Jeremy Oleson as Fire Chief in a public meeting, the Selectmen did not vote on it and therefore felt they should do so now. Selectman Dowling made a Motion to: Promote Jeremy Oleson to the position of Fire Chief. Selectman Moroney seconded and the Motion passed unanimously. All in attendance were very pleased and applauded Jeremy on his new position. Chairman Bussiere said he wanted to remind people that there is an “open door policy” at the Fire Station and they are happy to welcome all whenever anyone wishes to stop by.

The following items were approved and signed:

Intents to Cut Wood – Pagliarulo/Northern NH Nursery; Ravinski
Water Abatement – Soule
Water Warrant – Kelly, Kuster, Vamvakas
Driveway Permits – Cutrone, Drouin, Kezer/Harris, Luth, Panarello

Other:

The Selectmen received a letter of request for 470 Little River Road, which is actually in Bethlehem, to be hooked up to the Town of Carroll Water System, as the water line runs right by their property. Also, there are several other properties near them which are on the system. Chairman Bussiere stated the Town voted in 2006 not to allow hook ups for anyone outside the town boundaries who was not already on the system. Selectman Dowling suggested that we send a copy of the warrant article to LGC and ask if the Selectmen can waive this so they may hook up. The Selectmen asked that the Secretary contact LGC before the next meeting.

Susan McLaughlin told the Board she is applying for a New Hampshire Liquor License and needs approval from the Town. The business is the former Zermatt at 529 Route 3 North. When asked, she said they are aware of the lighting ordinance for their sign. The Board asked the Secretary to have the Building Inspector stop by to introduce himself and check on anything they may have done. It was noted the State makes necessary inspections for the premises. Ms. McLaughlin said she had left a message at the Fire Station regarding the Assembly Permit that is required and Chief Oleson told the Board during the meeting that he will take care of that. She said they are hoping to open later this month or early June. The Secretary had a letter to the Liquor Commission prepared stating Town approval with contingencies that they receive their Assembly Permit and any State inspections as may be required. Selectman Dowling made a Motion to: Sign the letter. Selectman Moroney seconded and it passed unanimously.

Selectman Moroney said she read the Town Counsel Policy and asked if Select Board members have to go to the Board first or if they just copy the others on anything they send. Chairman Bussiere said they do not have to go before the Board first, but copying others should be done.

Selectman Moroney said plans are starting to be made for Memorial Day. Selectman Dowling said Mike Hogan said he may be able to get some vehicles from the Army and he’ll let us know if it works out.

Selectman Dowling said there is a company that makes glass crushers in North Carolina and it has made the crushers for Lancaster and many other nearby towns. He said as far as he knows this is the only company and the price would be $9,000 plus. He suggested the Board could waive the Bid Policy if they should so choose. He went on to say that the best price for the storage trailers will come from Northeast Resource Recovery Association. Again, he said they can waive the Policy or he can put it in the paper and get quotes. Selectman Moroney said she thought as the other department heads have had to go through the process; it should be upheld for these also. Selectmen Bussiere and Dowling agreed and Selectman Dowling said he will put them in the paper.

Selectman Dowling asked about the fees that were brought up at the last meeting for Hunt Properties and the Rines case. Chairman Bussiere apologized for not following up on this last week, but said he will do so before the next meeting.

Joan Karpf said at the Planning Board meeting last Thursday they talked about an outstanding bill for Hunt Properties and voted that taxpayers will pay half of that bill. She said she looked and can’t find anywhere that says they have this authority. She said they are not authorized to have the taxpayer pay half of a private bill. It was noted that this was a bill for a third party review. Chairman Bussiere will talk with LGC to find out if they have this authority. Mrs. Karpf said so they don’t know if it was all right. She said Bonnie (Selectman Moroney) was at the meeting but didn’t say anything and asked if she didn’t know. Selectman Moroney said based on her knowledge of the issue, there may have been a lot of things not done correctly having to do with the project. Chairman Bussiere said he will be looking into this.

Mrs. Karpf then referred to the Selectman Representative Policy not being used this year. She asked if the employees will have any supervision. Chairman Bussiere said this is not a supervision policy – only a liaison between the department head and the Select Board. He said the Board does oversee the employees and the department heads do that anyway, also. They are only removing an extra step for the department heads.

Mike Gooden asked for permission to use the area by the gazebo for the annual Historical Society yard sale on the Saturday of Labor Day weekend. Selectman Moroney made a Motion to: Allow the Historical Society to use the area. Selectman Dowling seconded and it passed unanimously.

As there was no further business, the Board was polled and went into non-public session for town aid matters at 7:39 p.m.

At the close of Non-Public Session, Selectman Dowling moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Selectman Dowling made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:10 p.m. The next meeting will be Monday, May 20, 2013.