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Minutes of 8/26/2013 APPROVED

September 11th, 2013

Carroll Board of Selectmen
Meeting Minutes
August 26, 2013

APPROVED

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Dianne Hogan, Finance Clerk

Board members present: Paul Bussiere, Bill Dowling, Bonnie Moroney.

The meeting was called to order at 7 PM by Chairman Bussiere.

Members of the public present: Claire Gritzer, Evan Karpf, Mike Gooden, Allen Bouthillier, Mike Norman, Ann Fabrizio, Joan Karpf, Michael Hogan, Dave Scalley, Jeremy Oleson, Eric Schloss, Greg Hogan, John Trammell, Ben Jellison, and Sue Kraabel.

Pledge of Allegiance

The meeting was filmed by Joan Karpf.

The Board announced the approval of bills and signing of manifests.

Approval of the minutes of 8/12/2013: Chairman Bussiere has one correction to these minutes on the next to the last page, first paragraph; he would like it to say that “a copy of the email was provided by Chairman Bussiere.” Selectman Dowling made a Motion to accept the minutes as corrected, Selectman Moroney seconded and the Motion passed unanimously.

Water Department Debt Update: Chairman Bussiere stated that they are still waiting for a date from the Auditors to get up here to settle this, so there is no change on this subject at this time.

Transfer Station: Chairman Bussiere continued the discussion from the meeting on 8/12/2013 regarding the part-time hours at the Transfer Station and the question of 40 hr weeks. Selectman Dowling asked for info on this and Chairman Bussiere has the dates when this was discussed. The dates are all Selectboard meetings: 12/19/2012, discussion of the full-time and part-time status; 12/10/2012, Bill wants to pull back his hours and needs to increase pay in the 100 & 101 line and Bill stated that a replacement would be hired right after the town meeting; 8/13/2012 Transfer Station budget was put in by Bill; Budget Meeting of 12/5/2012 Bill asked for certain salary line increases for 40 and 32 hours, same meeting it was changed because Transfer Station is part-time per Bill’s statement in the meeting of 12/19/2012 & that motion passed 4-0, and leaves salaries as requested; Deliberative Session, Bill mentioned it was a part-time position w/no benefits. Chairman Bussiere states that after 32 hours and beyond he believes that benefits may become an issue. He stated that he has the dates if Bill would like them and Bill stated that he would get a copy of them. Any comment and Bill stated “no”.

2014 Proposed Budgets: Library, Cemetery Trustees and Property Inspector are not present and will reschedule (Library-September 30, Cemetery September 9, PI provided an email).

Treasurer – Sue Kraabel: requesting an increase of $202.00 from $5288.00, 2013, to $5490.00, 2014. Sue stated her office supplies decreased because she uses approximately 1 box of paper/year as she uses recycled paper and also uses both sides of the paper when necessary. Training and travel is for mileage to/from the bank. Salary increased 5%, $18.00/month. Sue stated that when she started in 2008, there were 9 bank accounts and now there are 14 accounts. Chairman Bussiere asked how many hours she worked per week. Sue stated approximately 6 hours/wk on the average if all goes well (signing checks and doing deposits).

Town Moderator – Ben Jellison: stated 2014 is an even year, so there are more elections – state elections, state primaries, general elections, local elections. Increase in the Supervisors sittings as Supervisors must sit before and during elections to include the school district deliberative session. He stated that in the past he didn’t think that the Supervisors were billing for all their hours, but they are now and that is why the increase in that line (130). All other lines are basically the same – moderator training (203) was done last year, so not needed this year, same with election training (204), ballot clerks (300) also includes counters in this line. Chairman Bussiere questioned Supervisors Elections (136). Ben stated that he combined these expenses into the 130 line.

Trustees of the Trust Fund – Claire Gritzer: Claire stated that the budget is the same as the last 4-5 years, no changes. She stated that they would like a raise, but she said “nobody seems to care”.

Property Inspector – Stan Borkowski: Selectman Moroney read an email provided by Stan. There were questions on the salary line and the Special Revenue line. All 3 members agreed to discuss this upon Maryclare’s return.

Selectman Moroney thanked everyone that got these budgets together so quickly and apologized for the short notice.

AB Logging Excavation update: Addressing Allen Bouthillier regarding Carl Brook’s gravel pit - Chairman Bussiere stated, as per conversation with Stan Borkowski (Property Inspector) and Bill Cass (DOT), that Carl Brooks has a non-operating gravel pit with no product sold in the last year and that per Stan it has been at least 10-15 yrs since it last sold anything. A non-operating business must be re-established and has to go to the ZBA for a special exception to operate an excavation. Carl cannot sell you product per the zoning laws under existing condition of the pit until the process is completed as per the Selectboard’s opinion. Selectman Dowling agreed. Chairman Bussiere asked Joan Karpf (member of the ZBA) if this is a ZBA decision, can they appeal this decision? She said yes this is a ZBA process, but then changed her mind because she said since Stan made the decision, then the Town should check with Town counsel because it might be an administrative decision that they are appealing because it was Stan’s decision to go to the ZBA. Chairman Bussiere said to Allen that Stan stated that he had spoken to Carl twice and to you twice and tried to explain to Carl that it was not an operating pit. Allen stated that he spoke only once with Stan. Chairman Bussiere read a letter from William Cass, P.E., DOT, dated August 20, 2013, Subject: Carroll Scenic Overlook, gravel source excavation. Allen has the 155-E. Mike Norman restated that Bill Cass supports the excavation of that material, but that AB has to go through the town. Chairman Bussiere said not necessarily, it would be the owner of the pit, Carl Brooks, as AB is not the owner of the pit. Carl has to apply to the ZBA for a special exception to get an excavation project started in this town. According to Bill Cass with a conversation today with Chairman Bussiere, Chairman Bussiere asked him if they were overriding them on this and Bill Cass stated that they were not interested in doing anything like that. Bill Cass said we work with the town completely and have no interest in fighting the town on it. Mike Norman (Horizon’s Engineering) read
Section 155-E:2, paragraph IV. Mike Norman then stated that Allen has contracted with Horizon’s to go through the 155-E process for commercial and other projects down the road other than state job. There is within the footprint there now, 95,000sf that would not require an alteration of terrain permit and about 30,000 yds of material there to take out and reclaim to put back to a natural state, about a 5 year period. Per Mike Norman, he said that Allen’s position is that it is a state project and he was told he was exempt. Mike suggested the town speak to their Town counsel to get their take on it. Chairman Bussiere agreed as long as the rest of the Board agrees. As he sees it, Chairman Bussiere does not see Carl Brook’s pit as an operating pit, so the local zoning ordinances have not been considered. Allen asked what is considered “operating”? Chairman Bussiere’s reply was “selling product within a year”. Mike Norman stated that 155-E approval is typically through the PLBD, but per Selectman Dowling, the Town of Carroll voted to have approval through the ZBA. Allen asked what the probability of getting approval at the September 9th ZBA meeting, and Selectman Dowling said “0” probability. Chairman Bussiere referenced and suggested to Allen to read the Town of Carroll Zoning Ordinance, Article 6, which states what is required for the application. Selectman Dowling made a Motion to contact Town Counsel to see if AB Logging is exempt from local zoning ordinances regarding the use of Carl Brooks’ gravel pit because it is a state project, seconded by Chairman Bussiere, and passed unanimously.

Evans Road Repair – Greg Hogan: finished the project, but decided needed to put more rocks on the washed out area and is requesting an additional $509.00 to ensure 100% completion of the project. Money would come from the Highway Improvement Fund. He stated plenty of money in the fund. Selectman Moroney made Motion to use the $509.00, seconded by Selectman Dowling, and passed unanimously.

Police Department Computer Quote – Chief John Trammell: Chief stated that current computers cannot run the department’s new software (IMC, ID machine) – not enough operating power. He presented a quote of $535.00 from Barry M. Page. This will get the department up to speed but will not take care of the long term problem. Michael Hogan stated that instead of spending $500.00 to temporarily fix it, then the Town should spend $1000.00 now so that he gets what he needs and it is up-to-date now. That way he won’t need another quick fix later on, but maybe in 3-5 years. Need to do an analysis on all computer systems in the town and spend the money on new computers and not patching them. Selectman Dowling asked Chief to get another quote for a new up-to-date computer (not just a quote to fix it short term). Selectman Moroney said the Capital Reserve Fund for computers is not specific to any department. Chief said he would contact Barry Page for another quote.

Town Clerk Computer Quote – Becki Pederson: Becki's computer froze on Thursday and did not come back up until 1100 Monday. Quote was $1735.00 from Certified Computer Solutions. Need to look at using same vendor for hardware as the Police Dept or vice versa. Becki stated that she is up for an upgrade this year. She will call them to ensure quote is for what she needs, just not what is available. Selectman Dowling stated see what the Selectman’s office needs also.

Board decided to table both computer issues until next meeting when the new quotes will be available.

The following items were approved and signed:
1. Pre-Disaster Mitigation Grant Contract Amendment
2. Intent to Cut – Roesbery
3. MS-1 Extension Request
4. Water Warrant – Various

Other:

Selectman Moroney said that Dan Walker stepped down from the Budget Committee end of May. She had asked Rena Vecchio if she would like to sit on the committee and she accepted as the replacement. Per Selectman Dowling, the Budget Committee appoints their own, Board of Selectmen have no authority. Claire Gritzer asked who was on the budget committee.

Selectman Moroney asked that you support the Historical Society Yard Sale and the library is having a book sale and to also support the Pancake Breakfast at the Fire Station this Labor Day weekend.

Greg Hogan – handed out to all board members the Road Inspection Checklist for Mahlyn Drive, Poplar and Dori Way to accept them.

Jeremy Oleson – Nevarez Transportation invoice has not been paid and is requesting legal for collection for $2520.00. Selectman Dowling made a Motion to give the invoice to legal, seconded by Selectman Moroney, and passed unanimously.

Jeremy Oleson – gave quote for 2 ambulance monitors of $53,000.00 to board, but has not received a 2nd quote. The 2nd monitor on our ambulance does not operate at a level for our service. This technology is the newest out there, good for 10-15 years. Having the same monitor in both ambulances is important. For example, transmit an EKG to the hospital and it would be there 20-30 minutes before the patient arrives at the hospital and would speed up the process for treating the patient even before arrival as time is important. Currently, the only means of transmitting this information in advance is by using a cell phone using the Mobile Hot Spot. Trade-in of $11,225.00 and $2,000.00. Board would like Jeremy to work on obtaining another quote. Claire Gritzer stated that the town would have to sell something in order to purchase the monitors, but doable. Would use the CRF, Emergency Van and Fire Truck & Equip.

As there was no further business, the Board was polled and went into non-public session for personnel matters at 8:11 pm.

At the close of non-public session, Selectman Dowling moved to return to public session and seal the minutes from non-public session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further discussion, Selectman Dowling made a Motion to: adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:26 pm. The next meeting will be Monday, September 9, 2013.

Town of Carroll, New Hampshire ®2024