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Minutes of 8/11/2014 DRAFT

August 14th, 2014

Carroll Board of Selectmen
Meeting Minutes
August 11, 2014

DRAFT

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Paul Bussiere, David Scalley.

The meeting was called to order at 7:00 PM by Chairman Moroney.

Members of the public present: Michael Hogan, Dianne Hogan, Ann Fabrizio, Mike Gooden, Ed Martin, Kathy Saffian, Nancy Mitiguy, John Warren, Joan Karpf, Debbie Szauter, Imre Szauter, Scott Sonia, Sue Kraabel, Lynn Acquard, Leslie Bergum, Terri Lapoint, Steve Lapoint, Ben Jellison, Donna Foster

Pledge of Allegiance

The meeting was filmed by Nancy Mitiguy.

The Board announced the approval of bills and signing of manifests.

Selectman Bussiere made a Motion to accept the minutes of 7/28/2014 as written and Selectman Scalley seconded. The Motion passed unanimously.

Selectman Scalley made a Motion to accept the minutes of 8/4/2014 as written and Selectman Bussiere seconded. The Motion passed unanimously.

Selectman Bussiere made a Motion to accept the minutes of 8/6/2014 as written and Selectman Scalley seconded. The Motion passed unanimously.

Chairman Moroney handed out copies of the spreadsheet of Transfer Station costs available at this time. She said this is still being worked on but she had said at the meeting two weeks ago, that she would have something for this meeting.

The next item was the BaseV (Vacant) Rate of water costs. Chairman Moroney said when the new rates were set previously that this had been left off. Currently this rate is $7.58 per quarter and keeping it comparable, percentage-wise with the Base Rate as it has been historically, the new amount should be $16.68 per quarter. Chairman Moroney made a Motion to: Make the BaseV Rate $16.68. Selectman Bussiere seconded and the Motion passed unanimously.

A representative from the Northern Embers Restaurant had been in previously requesting a letter to the Liquor Commission that the Town approved the expansion of their Liquor License to include their outside deck area. Upon ascertaining that the Fire Chief had inspected and issued a new Assembly Permit and that the Code Enforcement Officer had also inspected it, the Board were ready to sign the letter. Selectman Scalley made a Motion to: Sign the letter expanding the liquor license for Northern Embers. Chairman Moroney seconded and the Motion passed unanimously.

Scott Sonia told the Board he still has the blue water line used during the water emergency in March and April. He said it can only be used in emergencies as it is not large enough to be installed permanently. He said he has no place to keep it inside – it’s still outside and really should be kept out of the sun, so he said he was leaving it up to the Select Board to sell or keep.
Chairman Moroney said they would table it for this meeting.

The decision whether or not to waive Attorney-Client privilege regarding specific emails was tabled as the Selectmen had not had a chance to review them.

The following items were approved and signed:

Water Warrant – Kelly, Palys

Chairman Moroney announced the budget process is beginning and called upon the Treasurer, Sue Kraabel to present hers. Mrs. Kraabel said the first two lines will be the same but that the Training and Travel line are up slightly because of the number of trips to the bank that she has to make during tax time and Office Supplies as deposit tickets are charged to her. The line also includes paper and ink.

2014 2015
01-4130.10-134 Deputy Treasurer 300 300
-135 Treasurer 4,500 4,500
-201 Training & Travel 655 660
-202 Office Supplies 35 100
TOTALS 5,490 5,560

There were no questions and the Board thanked Mrs. Kraabel.

Ben Jellison presented the Moderator’s budget. As he explained, the fewer the elections, the lower the budget – so 2015 will be down as there are only a couple. He said he has a hard time getting a handle on the advertising line, so he has left it as it at the same amount.

2014 2015
01-4140.10-130 Supervisors Sittings 1,400 650
-150 Moderator 300 300
2014 2015
01-4140.10-200 Supervisor Expenses 75 75
-201 Advertisements 500 500
-202 Moderator Expenses 500 500
-203 Mod. Travel/Training 100 100
-204 Elections Training 200 150
-300 Ballot Clerks 1,700 800
TOTALS 4,775 2,875

There were no questions and the Board thanked Mr. Jellison for his time.

Ed Martin presented the budget on behalf of the Cemetery Trustees and said he was submitting the same as last year. There are still about 15 very old headstones dating back to the 1800’s whose stone footings and bases have deteriorated from time. Several of these will be repaired and restored this year with the remainder being done next year. Once these are done, all the major projects the Trustees put in their plan in 2008 to do will be completed. He noted there has been a total reduction of the budget of $1,600 since 2008.

Mr. Martin said the Trustees will meet with the Attorney General’s office in the near future as certain rules or laws have been changed which will allow some Trust money to be used for repairs. They will learn about this and hopefully this will help to save the Town money in the future. When asked about mapping at New Straw Cemetery, he said it is nearly complete and hopes it will be totally done by the end of September. Sue Kraabel said she had spoken with Mr. Martin previously about raising the price for lots and wondered what they had decided to do. Mr. Martin said they are in line with Whitefield and Jefferson as well as many others in the area at $250 per person but that Littleton was higher at $300 each. He also said there are still many lots left.

2014 2015

01-4195.10-100 Cemetery Salaries 1 1
-101 Cemetery Trustees (Chair) 300 300
-102 Cemetery Trustees (2) 400 400
-200 Cemetery Maintenance 2,300 2,300
-201 Cemetery Improvements 1,600 1,600
TOTALS 4,601 4,601

Mr. Martin was thanked for his efforts by the Board.

Chairman Moroney read an email from Stan Borkowski stating that his budget would be relatively the same insofar as the works remains about the same. Should a revised permit schedule be implemented and require more time needed to review, etc., this would most likely increase the cost. He also noted the compensation should be raised by at least 50 cents per hour as costs to provide the service continue to mount.


2014 2015
01-4240.10-200 Property Inspections 500 500
-204 Prop. Inspec. Training 450 450

It was noted there is an article put in the Warrant to cover some expenses, generally the Building Inspector/Code Enforcement Officer’s salary, for the Planning Board and Zoning Board of Adjustment, which For this year, 2014, the amount was $12,000. It was further stated that $500 was also included in the Planning Board budget to cover if there is not enough money in the special revenue account to fully fund the warrant article. During brief discussion, it was pointed out that Stan currently puts in about 50 to 55 hours per month at $17.50 per hour.

Other:

The Secretary was asked to check on Transfer Station keys in the office as the Board believes there should be a set there if needed. The Secretary advised that Eric had given his set to John Warren at some point. She was asked if there are none, to please have Greg Hogan get a set made.

Michael Hogan, as Chairman of the Budget Committee, asked if a budget schedule could be emailed to him so he could start setting the schedule for his Committee. Chairman Moroney said she would be happy to do so.

Joan Karpf asked where the $92,000 for the Water Department was. She was told the money had been deposited into the Water Fund several months ago. She then asked about clarification for the categories of water rates i.e., base rate which is charged to all who use water; fixed, charged to all who use water, and funds the capital reserve amount; and usage, charged to users based on amount of water actually used. It was explained the warrant article to put the money into capital reserve is funded by the fixed rate. Mrs. Karpf also asked if all the leaks had been fixed and was told they are fixed as they are discovered and found. However, they cannot promise at any given time that there are no leaks as some pipes are old, ground shifts, rocks move, etc., and all of these can eventually puncture or wear holes in the pipes. All water pumped is calculated, however, not all is necessarily billed for due to numerous reasons including leaking.

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for personnel and town aid at 7:41 p.m.

At the close of non-public session at 8:10 p.m., Chairman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.

There being no further discussion, Chairman Moroney made a Motion to adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 8:12 p.m. The next meeting will be Monday, August 18, 2014.

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