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Minutes of 4/13/2015 DRAFT

April 23rd, 2015

Carroll Board of Selectmen
Meeting Minutes
April 13, 2015

DRAFT

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Paul Bussiere, David Scalley.

The meeting was called to order at 7 p.m.by Chairman Scalley.

Members of the public present: Terry Lapoint, Steve Lapoint, Joan Karpf, Debbie Szauter, Imre Szauter, Brian Mycko

Pledge of Allegiance

The meeting was filmed by Joan Karpf.

The Board announced the approval of bills and signing of manifests.

Selectman Moroney made a Motion To: Approve the minutes of 3/30/2015, as written and Chairman Scalley seconded. The Motion passed unanimously.

The Building Permit Process was next and Selectman Moroney brought a sample permit which she developed from the forms she looked at from several towns. Selectman Bussiere said he wants to make sure the applicant knows that he/she is responsible for all inspections, not the town. Discussion about approval other than the Building Inspector took place but it was left at that; the Board spoke about removing the licensing requirements as well as the change of use portion. They did feel they should add that the “Applicant is responsible for compliance of drawings and applications” and any other State or Federal permits. They noted the responsibility of setback compliance should be approved by a town official i.e. the Road Agent or another designated person. Selectman Moroney said she would work with all suggestions made and try to email copies to the rest of the Board prior to the next meeting so they can discuss it then.

The agreement for cell tower construction came up and the Board asked if we had received an updated copy noting the changes Town Counsel suggested. It was stated we had not and the Secretary was asked to contact Donna Foster, Chair of the Planning Board and/or Richard Krapf, who is the Planning Board member speaking with the company. They would like it for the next meeting, if possible.

Chairman Scalley spoke of the lease for the Police Department and said he had reviewed it entirely and is in complete agreement. He said it is a commercial property and is comparable to any others he has been involved with or has seen. Selectman Moroney made a Motion to: Approve the Police Department Lease renewal and Selectman Bussiere seconded. The Motion passed unanimously and all Board members initialed and signed where required. Lori Hogan will come to the office and sign when she is able to do so.

Chairman Scalley tabled temporarily the Certificate of Occupancy for the Spencers. He said he feels it is still not done and that by signing it, they could be making a risk to the town and the owners. The Board agreed the Code must be met and has not yet. Selectman Bussiere made a Motion that: Chairman Scalley will call the homeowner and explain why they again refused to sign the Certificate of Occupancy. Selectman Moroney seconded and it passed unanimously.

The following items were approved and signed:

Town Hall Use Permit Application – Rouillard; TMFD
Gravel Tax Warrant – Pike Industries, Inc.
Property Tax Abatement – Bucchere
Water Warrant – Hinds
Parks and Recreation Commission – Nomination of Replacement Counselor – Tanya Smith
Intent to Excavate -- Brooks

Other:

Selectman Moroney said she was going to send a notice for the Building Committee to get together again for the Police Department. She said she wanted to ascertain what is actually being addressed – just the Police Department or all three building; i.e. Police Department, Fire Department and Town Hall. Several ideas were discussed such as starting with the Police with room to expand for Fire and Town Hall. The land the town already owns, adjacent to where the Town Hall current is, was also part of the discussion. It went back and forth a bit as to its appropriateness due to wetlands, hills, entrance and egress on both Routes 3 and 302, etc. It was noted again, that several years ago people indicated they wanted a smaller building in Bretton Woods to help their insurance rating and that the Committee had looked at incorporating that but the property was very expensive and deemed not large enough. Selectman Bussiere said he would like the Committee to have the option of looking at all aspects and not just one i.e., the PD. It was stated that it made sense to look at all three as a single solution and that there were conflicts regarding costs. It was also stated when there was a meeting last fall that the people didn’t want to get rid of the Town Hall. Terry Lapoint said the Police Department has to go somewhere and maybe that would be the place to start and look at one building at a time, but we have to move forward. All agreed with that. Selectman Moroney said she will send her colleagues an email stating when the Committee will meet so they may attend if possible.

Selectman Moroney said there are things to address in the Employee Manual and that the Board should start looking at that. It was suggested that it be on the agenda for the next meeting, at least as a start.

Joan Karpf said she was confused about the building permits. She said she understands the philosophy that the owner should have responsibility, and from discussion she gathered that a house has been built that seems to have problems. She wondered if Jeremy (Fire Chief Oleson) will be included in any decision. The Board assured her that he absolutely will. Debbie Szauter said she thought the CO is required for insurance and the financial institution. The Board stated that they didn’t think so for insurance and that both institutions tend to have their own inspectors who visit the sites anyway.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel at 8:05 p.m. Selectman Bussiere, yes; Chairman Scalley, yes; Selectman Moroney, yes.

At the close of non-public session at 9:21 p.m., Selectman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Bussiere seconded and the Motion passed unanimously.

Selectman Moroney made a Motion to adjourn the meeting and Chairman Scalley seconded. The Motion passed unanimously. Chairman Scalley declared the meeting ended at 9:21 p.m. The next regular meeting will be Monday, April 27, 2015.