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Minutes of 4/27/2015 DRAFT

May 11th, 2015

Carroll Board of Selectmen
Meeting Minutes
April 27, 2015

DRAFT

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Paul Bussiere, David Scalley.

The meeting was called to order at 7 p.m.by Chairman Scalley.

Members of the public present: Mike Gooden, Ann Fabrizio, Donna Foster, Brian Mycko, Jane Ikasalo, Bill Spencer, Jeremy Oleson, Greg Hogan

Pledge of Allegiance

The meeting was filmed by Jane Ikasalo.

The Board announced the approval of bills and signing of manifests.

Selectman Bussiere made a Motion To: Approve the minutes of 4/11/2015, as written and Selectman Moroney seconded. The Motion passed unanimously.

Certificate of Occupancy for the Spencer home on Birch Road, tabled previously, was brought up and Selectman Bussiere said he had no issue. Selectman Bussiere then made a Motion to: Sign the CO and Selectman Moroney seconded. The Motion was approved. Chairman Scalley abstained.

The Building Permit Process was addressed and Selectman Moroney said Joan Karpf talked to her at a Budget Committee meeting and said there are certain pages in the Town Ordinance where fees are listed, so we may have to charge them. Selectman Moroney said we need to make sure about this and asked that Town Counsel be contacted. Discussion continued with the process regarding removing building inspections, including commercial properties, and thus the inspector. Included in discussion was inspection of heating sources, i.e. oil boilers, wood, gas, etc. Jeremy Oleson, Fire Chief, said though not currently in the Code, the State is looking at inspection of gas boilers. Chief Oleson also said he hadn’t received a copy of the latest draft of the form that may replace the Permit. Chairman Scalley suggested that they table this to allow time to check on fees and also to give Jeremy a chance to review the new document.

Chairman Scalley tabled the Contract Agreement for Cell Tower Construction to the next meeting.

The next item was the Employee Manual. It was noted in a previous discussion, the Board had talked about combining holidays and vacation days to be called Paid Time Off. The topic of compensatory time arose and it was stated there are various discrepancies that need to be addressed. Selectman Moroney suggested each make a list of things they feel need attention and that it be brought back to a future meeting.

Selectman Moroney then spoke about a meeting on health insurance which she attended with Maryclare and Kelly. This was to give more understanding about the Affordable Health Care Act and how we will all be affected by this in the future. She said by 2018, when they hope to have it all implemented, there will be what is being called the “Cadillac tax” on plans that the government feels are more comprehensive than their plateaus. Selectman Moroney said this is important to municipalities where good benefits have always been used to offset what are usually lower wages than other sectors. She said we will be learning more about this.

Selectman Moroney also said it had been brought to her attention that the Police Department is getting ready to set up the new cruiser. They can use black insignia or stay with that which cannot be seen, which would actually be $700 to $800 cheaper. However, some have complained that people don’t know it’s the police; and on the other hand, there are those people who like it so police can stop/catch the wrongdoers. After discussion, the Board said it should be up to the Chief and the Department to make the decision.

At the end of budget season last year, Selectman Moroney reminded the Board that they had discussed the possibility of combining meetings with the Budget Committee rather than having the department heads attend two separate meetings. She said perhaps this year they could streamline things and have the meetings together. Selectman Moroney also said in the past the Select Board has approved a budget and presented it to the Budget Committee. No decision was made at this time.

Greg Hogan, Public Works Director, said he had asked that the Transfer Station/Recycling Center Facility Report for 2014 be put on the agenda, but upon further research, he found out it should be signed by him. Selectman Bussiere asked if the oil storage location had been changed since the previous year and Greg said it had been moved. When asked about the alarm system, Greg said it is on the docket and will be done within the next few months.

The following items were approved and signed:

Property Tax Lien Abatements – Lutz, Mahoney
Town Hall Use Permit Application – Costa
Intent to Cut Wood or Timber – Philbin
Gravel Tax Warrant – Brooks



Other:

The Secretary gave the Selectmen information on options for Short Term and Long Term Disability Insurance for their review.

The Secretary also gave the Board information received from Franco Rossi of Cartographics, as a result of the presentation Mr. Rossi gave to office personnel and Selectman Bussiere about digitalizing maps, etc. This will be reviewed and brought back at a later time.

Selectman Moroney told the Board she was going out of town and would not be available for the next meeting.

Selectman Moroney asked Greg Hogan about plans for the Memorial Day Parade. She said she had sent a note to the American Legion about a person or persons for doing the gun salute. She said Memorial Day will be the week after she returns so she’d like as much as possible set up before she leaves. Greg was set with his end of things.

Selectman Bussiere asked that anyone using email regarding the Town to please copy Maryclare so she can forward it to all of the Selectmen. He said they should be kept informed of things.

Chairman Scalley, who is the Board’s rep on Parks and Recreation, said the State had changed the law and the ratio of counselors to children for the Summer Program has dropped. As result, they believe it will be necessary to hire an additional person and he asked the Board about money to do so. He said they have budgeted for five counselors and will need at least one more, and they are seeking permission to rearrange the money within their budget. Discussion took place about numbers of children and counselors versus money in the budget and Selectman Moroney said she feels maybe they should limit the number of children this year. Selectman Moroney made a Motion to: Allow the Recreation Department to adjust their budget to hire additional help as the budget allows. Selectman Bussiere seconded and it passed unanimously. Dave thanked the Board.

Chairman Scalley asked about the date for Clean Up Day. Greg Hogan said he would be setting it this week and will announce it at the next meeting.

Tadd Bailey requested permission for non-public which was granted as it is for personnel.

Donna Foster, Chair of the Planning Board, announced that the Master Plan is finished and there will be a joint meeting of the Planning Board and Zoning Board on Thursday, May 14. She said there will also be a public hearing later.

Mrs. Foster also said she had been to a meeting on Thursday as we are on the Presidential By-Way list and there must be a representative from Town. She said she volunteered for this, at least for the time being, as we can lose our designation if there isn’t one. Mrs. Foster went on to say that there are certain items that need to be in compliance regarding the designation, such as signage.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel at 8:07 p.m. Selectman Bussiere, yes; Chairman Scalley, yes; Selectman Moroney, yes.

At the close of non-public session at 9:14 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Selectman Moroney seconded and the Motion passed unanimously.

Selectman Bussiere made a Motion to adjourn the meeting and Chairman Scalley seconded. The Motion passed unanimously. Chairman Scalley declared the meeting ended at 9:14 p.m. The next regular meeting will be Monday, May 11, 2015.