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Minutes of 6/29/2015 APPROVED AS CORRECTED
July 14th, 2015
Carroll Board of Selectmen
Meeting Minutes
June 29, 2015
APPROVED AS CORRECTED
“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Maryclare Quigley, Secretary
Board members present: David Scalley, Bonnie Moroney, Paul Bussiere
The meeting was called to order at 7:01 p.m.by Chairman Scalley.
Members of the public present: Greg Hogan, Donna Foster, Brian Mycko, Joan Karpf, Imre Szauter, Debbie Szauter,
Pledge of Allegiance
The meeting was filmed by Joan Karpf.
The Board announced the approval of bills and signing of manifests.
Selectman Moroney made a Motion To: Approve the minutes of 6/15/2015, as written and Selectman Bussiere seconded. The Motion passed unanimously.
Chairman Scalley asked that the Employee Manual discussion be held off as he needs time to review it. Selectman Moroney said they had gotten ideas about what people are looking for, etc., and they still have a way to go anyway. Selectman Bussiere said to table it to another time.
At the previous meeting, Selectman Moroney asked for the paperwork regarding the AMC PILOT (Payment in Lieu of Taxes) agreement, because of its tax exempt, non-profit status. She knew there was a date at which time the agreement was to be adjusted and wasn’t sure when it was. Upon seeing the document, she advised this was to take place in 2017, and accordingly, would be “applying the then town tax rate to sixty percent (60%) of the then fair market value of the Highland Center real estate.” Selectman Moroney further advised that the property value is off the tax rolls for County and school payments.
The following items were approved and signed:
2016 Tax Map Maintenance Proposal, Planning Map Maintenance Proposal, Planning Map
Maintenance Contract, Street Numbering Update Contract – CAI Technologies
Land Use Change Tax – Stohl
Water Warrant – Kelly, Browne, Rapoza, Devine Walter E II, ETC; Latessa
Water Warrant – Bragg Family Trust, Roesbery, M. Saffian
Water Warrant – 2nd Issue, 2015
Other:
Selectman Moroney said several meetings ago they discussed about Department Heads presenting budgets one time to the Budget Committee and Select Board members at combined meetings, rather than having to go at least two times to separate meetings. She had prepared a schedule for these which also had larger departments spread out through the dates, rather than all at the end, and gave copies to the other Board members. As all the presentations were scheduled for Wednesday nights, she asked if her colleagues wanted some on Mondays, and they said it was fine as it was. Further, she said she could put the Select Board at the end to go over with the Budget Committee in case they want to make any changes or anything.
Discussion about salaries and raises took place, as to whether they should be put in the initial department budgets and Selectman Moroney reminded that the Select Board normally does any raises at the end. She went on to say they need to decide whether they will do raises, COLA (cost of living adjustments), or nothing at all. Along with this, she spoke about whether or not they would do evaluations which could then be used if they do merit raises, which Selectman Bussiere said was what he’d prefer. It was noted by scheduling presentations together, and later in the year, it gives the Select board time to focus on evaluations and such things during the summer months. It was agreed that the Select Board will advise Department Heads how to handle the salaries after they decide.
Selectman Moroney then said she had seen George Brodeur recently and she had asked if they should plan to have a Building Committee meeting. She told him that she would check with her colleagues and ask if they are willing to do a Police Station only this time. Discussion ensued about location, i.e. on land the own already owns or will have to purchase, cost of doing individually or combining with a Fire Station and Town Hall which the town either needs now or will need in the not-too-distant future, the results of the Master Plan survey regarding saving the current Town Hall, etc. Selectman Bussiere pointed out that though the majority of those responding to the survey wanted to save the Town Hall that was not necessarily the majority of the taxpayers, as there were fewer than 200 responses. He also noted the Master Plan is a guide only, as cost is a major consideration of it. When asked about having plans, Selectman Moroney said we don’t have any yet as there is no money for them. We have to do a work-up and write a warrant article for town meeting next year. Chairman Scalley was asked his opinion about building without plans, and he said it could be done, however, for the best and most economical job there should be a full set of plans and drawings. The best way to go to bid was also briefly discussed.
Joan Karpf asked how long the Station should be good for regarding number of employees, space, etc., and that it should be something that could grow into the future. Selectman Bussiere said it seemed the timeframe of a functional building would be about fifty years. It was noted there are drawings from previous attempts but they would not necessarily be appropriate, as at least one set was for quite a large building and was done when Bretton Woods expected to complete their full build-out. Mrs. Karpf said that if they are going to sell this to the community, her questions are what they are going to want to know so these are things they should also be considering. Donna Foster said she thought when Chief Trammell presented the plans before that they were looking at 25 years into the future. She also said what she got from the meetings on the Master Plan was that people are waiting for numbers, as in what the cost will be.
Selectman Moroney reiterated her question to the Board about moving forward with only a Police Station and Chairman Scalley said yes as long as it is on town land and growth is possible and economical. Selectman Bussiere agreed with that also.
Greg Hogan announced that the Fourth of July is Saturday and the Transfer Station will be closed.
Chairman Scalley asked Greg Hogan if he could put the tent up for the Recreation people before Thursday. Greg said he would do it on Thursday as the forecast for Wednesday is wind and rain.
Joan Karpf asked for clarification regarding the AMC and Selectman Moroney reiterated that the agreement for the Payment in Lieu of Taxes specified that it would go through 2016 and be recalculated in 2017, in accordance with the current town tax rate and fair market value. She pointed out again that the value is not on our tax rolls for County and school assessments.
The Board announced the Independence Day Celebration on Friday, July 3, at St. Patrick’s Church and the Garneau field off Route 302 and at the Town Hall, sponsored by the Parks and Recreation Commission. They urged all to attend and wished everyone a happy and safe holiday.
As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for town aid, personnel and legal at 7:55 p.m. Selectman Bussiere, yes; Chairman Scalley, yes, Selectman Moroney, yes.
At the close of non-public session at 10:19 p.m., Selectman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Bussiere seconded and the Motion passed unanimously.
Selectman Bussiere made a Motion to adjourn the meeting and Selectman Moroney seconded. The Motion passed unanimously. Chairman Scalley declared the meeting ended at 10:20 p.m. The next meeting will be Monday, July 13, 2015.