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Minutes of 7/27/2015

August 5th, 2015

Carroll Board of Selectmen
Meeting Minutes
July 27, 2015



“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: David Scalley, Bonnie Moroney, Paul Bussiere

The meeting was called to order at 7 p.m.by Chairman Scalley.

Members of the public present: Ann Fabrizio, Mike Gooden, Brian Mycko, Joan Karpf, Imre Szauter, Debbie Szauter, Linda Rogers, Mike Welch, Carol Carlson-Cunningham, Donna Foster, Greg Hogan

Pledge of Allegiance

The meeting was filmed by Joan Karpf.

The Board announced the approval of bills and signing of manifests.

Selectman Moroney made a Motion to: Approve the minutes of 7/13/2015 as written. Selectman Bussiere seconded and it passed unanimously.

Mike Welch from Northern Community Investment Corporation NCIC) spoke to the Board about having Wayfinding Signs installed for the Kiosk by the Gazebo. He said there will be two on Route 302 and 1 on Route 3 North. NCIC has purchased the signs and hired a firm to install them. They are asking the towns where the Kiosks are located to take over the signs after they are installed and he said they will provide a second set of signs and hardware.

Discussion took place and in answer to a question about the number of separate signs, Mr. Welch said the State of NH does not want them coupled on the same post – thus three separate ones. Selectman Bussiere asked if NCIC has a financial agreement with the Chamber and if they should take over rather than the town. He said the Chamber sells advertising for the Kiosk and that money goes to maintaining the Kiosk. Selectman Bussiere asked Carol Carlson-Cunningham if the Chamber has considered taking this over. Chairman Scalley said if the signs should fade in three to five years and need to be replaced, they would then be all out of signs and asked if the town then has to purchase new ones. Mr. Welch said they have been designed to State standards and it is his opinion the biggest issue would be damage, as from snow plowing, vehicle accidents, etc. It was noted that the State says these have a ten year life. Selectman Bussiere said he feels the taxpayers shouldn’t have to bear the burden of cost and asked if the Chamber could pay. Mrs. Carlson-Cunningham said if the town could do the work, because they probably have the equipment and they figure out the cost of doing the work, she believes they would participate. She said this of course would require a vote from the Board and said their next meeting was a few weeks away. They didn’t want to delay NCIC, so the Board said they would work with the Chamber. Selectman Moroney made a Motion to: Approve taking responsibility for the signs after installation. Selectman Bussiere seconded and the Motion passed unanimously.

Following with the Sign Permit for NCIC, Selectman Bussiere made a motion to approve and Selectman Moroney seconded. The Motion passed unanimously.

Chairman Scalley said he had contacted Waste Management regarding pricing for a forty-yard compactor and thirty-yard dumpster. He said he spoke with Mike at WM who will meet with himself and Greg on Thursday, July 30. Chairman Scalley also said they will be getting another price from Normandeau Trucking in Groveton.

The Building Permit Process and Fee Structure followed and the Secretary advised that they had not been able to find any warrant article voted on by the Legislative Body that would allow fee changes for Building Permits. Selectman Bussiere said because of this the fee should revert to the $15-fee which was approved by warrant article many years ago. When mention of increasing the budget to cover the gap the lack of revenue will make, it was noted that the Board is looking at removing all inspections, including those for Certificates of Occupancy and thereby eliminating town responsibilities for C.O. During discussion, it was noted that perhaps Chief Oleson, only, would sign off on life-safety items, and that the State Fire Marshall would inspect any buildings with two or more apartments and commercial buildings. They said they would eliminate the Building Inspector position. It was agreed to table this item to the next meeting (August 10) at which time, Chief Oleson will be asked to come and speak with the Board. The Secretary was asked to give him a copy of the new form.

The Town Assistance Guidelines, applications, and various other pieces of paperwork were reviewed with several changes being made to the Guidelines. Several changes were for wording while the dental provision and food voucher item were removed. Discussion of the limit for rent/mortgage took place and the amount of $600 as the limit was removed to say “up to the Selectmen’s final decision.” Chairman Scalley asked that the Finance Clerk make these changes for the next meeting and they will vote on them at that time.

A review of the short and long term disability insurance had been requested and after review, the Board decided to go with the 14-day provision because of the reduction in cost and the sick time allowed the employees. Selectman Moroney made a Motion To: Go with the 14-day waiting period for short term disability and Selectman Bussiere seconded. The Motion passed unanimously.



The following items were approved and signed:

Deputy Warden Appointment Form – DRED, Forest Protection Bureau
Water Warrant – J P Morgan Chase
Sign MS-232, 2015 Appropriations – DRA
Driveway Permits – Brodeur, Fulton
Certificate of Occupancy – Szauter
Yield Tax Certificate – Philbin
Yield Tax Warrant – Philbin
Primex Refund Request – Workers Comp

Other:

Selectman Moroney said she wanted to address the Health Officer position and as the current appointment is nearing its expiration, she wanted to suggest a policy change. She said she feels there have been some things that, in her opinion, were possible legal issues and she would like to put control of the position back with the Select Board. It is her thought they could have one of the EMT’s fill the position and when there is a complaint, this person would be requested to make any inspection required.

Selectman Moroney presented the Town of Carroll Health Officer Description:

“This person will be a member of the Twin Mountain Fire/Emergency Dept. preferably an EMT. Upon agreeing to hold this position for two years, and being appointed by the Town of Carroll Select Board, they will be sworn in by the Town Clerk.

The Health Officer will be notified by the Select Board to go to the complaint area or home and inspect the living conditions or said complaint. This will be reported back to the Select Board and the next step will be decided at that time.

All training and meetings for this position will be covered under the budget for the Town of Carroll Health Officer, and they will be paid yearly for the amount on the budget to cover this position as well.

The Select Board will present the budget but the Health Officer may approach the board if there is something else they need.”

Selectman Moroney said there is currently a budget for this. When asked, she said the current Health Officer is not paid but a new one will be and it will be part of the budget. Chairman Scalley asked if the Health Officer brings someone when making calls and Selectman Moroney said she believes the current one does not. She went on to say that at one time the fulltime Fire employee had this position and it worked fine then. For clarification, it was stated that the Health Officer position is appointed and not elected. Selectman Moroney said she just brought this forth now to open discussion and the Chairman said they could go ahead and vote on it if they wanted to at this time. Therefore, Selectman Moroney made a Motion To: Accept the policy change to appoint and EMT to be Health Officer. Selectman Bussiere seconded and the Motion passed unanimously.

Selectman Moroney then spoke of their previous discussion about PTO (Paid Time Off), and said they wanted to be sure it was noted this will include the two personal days. Thus, Sick Time will be totally separate from any other time off.

Chairman Scalley, Selectmen’s Rep on the Parks and Recreation Commission, said he wanted to personally thank all who helped pull off the Recreation event in early July. He said people really worked together and they appreciated all who participated. He went on to say that in 2014 there were 21 children in the summer program. In 2015, they had 48 in the first session and were expecting 50 to 52 in the second session – a great success in all aspects!

Further, Chairman Scalley announced the Haunted Trail will be on October 10, with a rain date of October 11. He added that instead of doing wagon rides to the Trail, they are hoping to do a “haunted bus” ride. He also said they plan to add cross-country skiing and snowshoeing to the winter ski program, so there are lots of good things going on.

Greg Hogan, Public Works Director, said he had made several calls for oil prices for the year. He said we locked in last year at $3.293 with C N Brown. This year they have quoted $2.079 with Stiles Fuel at the same. He said he was requesting permission for authority to make the decision to lock in before the next Selectmen’s meeting. He wants to continue watching prices but he is concerned that between now and then prices may change substantially and he doesn’t want to lose out. After brief discussion, Selectman Moroney made a Motion To: Allow Greg the authority to lock in with the company and the price with which he is most comfortable. Selectman Bussiere seconded and it passed unanimously.

Imre Szauter, whose Certificate of Occupancy was signed earlier in the meeting, thanked the Secretary and the Board for all they had done for himself and his wife to complete their new home project. He said he would highly recommend Chief Oleson, who also helped make them feel very welcome and was more than willing and helpful with inspections, etc. He also said Stan Borkowski worked very well with them and came whenever asked to look at any part of the project. He said he knows not all contractors are as conscientious and careful as his, and even at that, he said it felt good and was very satisfied to have another set of eyes watching the progress. He thanked the Board and all once again.

Joan Karpf said she wanted to follow up on the water pipes at 60 Airport Road. She said they had a discussion with Greg and Scott Sonia and asked if the Selectmen were aware of this. It was learned that Greg had hoped to advise the Board later, but he went ahead and gave the update. He said Evan Karpf had asked to replace the line on his property and once that was done, he wanted the town to replace the line to the main road. Between Mrs. Karpf and Greg, the Board were advised that the two houses on Airport Road froze this past winter and the Karpfs want to separate them as they are on the same line; i.e. they want a connection to the town line and separate it from the other house, with two separate shut-offs. They are willing to do the piping from their property to the town line on Airport Road, not Route 3, per Mrs. Karpf. Greg will check the size of the service line as this isn’t known at this time. It was stated they believe most of the digging will be done in the yard at 60 Airport Road (the Karpf property). Selectman Bussiere spoke of the pressure issue earlier this summer at Bretton Woods and wants to be sure this will not be a concern here. Mr. Hogan will do more research on these lines, etc., and get back to the Board. In reiteration, Mrs. Karpf said they would like the town to do the shut-offs and they will do the connecting. Selectman Bussiere suggested they write an agreement or such to verify exactly what will be done and by whom, so all involved know what to expect. Everyone thought this was a good idea.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel and legal at 8:40 p.m. Selectman Bussiere, yes; Chairman Scalley, yes, Selectman Moroney, yes.

At the close of non-public session at 9:29 p.m., Selectman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Bussiere seconded and the Motion passed unanimously.

Selectman Bussiere made a Motion to adjourn the meeting and Selectman Moroney seconded. The Motion passed unanimously. Chairman Scalley declared the meeting ended at 9:29 p.m. The next meeting will be Monday, August 10, 2015.