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Minutes of 11/4/2015

November 16th, 2015

BUDGET COMMITTEE MEETING
November 4, 2015
Members present Mike Hogan, Judi Scalley, Chris Papis, Rob Gauthier, Joan Karpf, and Bonnie Moroney
Excused: Rena Vecchio
Guests: Greg Hogan and Jeremy Oleson
Pledge of Allegiance
Approval of minutes for Oct. 28th meeting – Rob motioned to accept minutes as written, Chris second and it was passed.
Greg was at the meeting to present all of his departments, and was asked to start with the Transfer Station.
Greg said that the salaries are still the same as the board has not decided what they are doing about raises this year. The license line needs to increase as he and Scott also need to have license. He will leave training at the $300.00, telephone leave at the $1386.00. He said he wanted to take the MSW Haul to $5,000.00, but take Bulky waste down to $5,000.00.
Greg said that he has been talking to the land fill up in Berlin. He knows that the transportation will be more but they are saying that they are good for 30 years, and Bethlehem is looking at about 6. He feels that we need to work on getting in now, before they will not take any more towns, and then we will have to transport even farther. There price is $52.00 vs $80.00 but with the haul added in it may be about the same of a little more.
Tires will stay the same. C&D trucking will go down to $2,400.00, but tipping fees will go from $21,400.00 to $25,000.
He would like to keep the site work at $500.00 as they want to do some work up there so that all the trailers they have up there able to be used. Gasoline stay the same, Association dues will go from $50.00 to $150.00 due to more members. Container lease will increase to $1,400.00. Supplies, clothing and misc. will all stay the same.
01-4324.10-100 Recycling Supervisor $ 22,907.00 $ 10,000.00 $ 10,000.00 working out
01-4324.10-101 Recycle Attendant Salary $ 21,957.00 $ 18,970.00 $ 19,293.00
01-4324.10-102 Recycle Salaries $ 3,000.00 $ 15,835.00 $ 15,835.00
01-4324.10-200 Licenses $ 150.00 $ 150.00 $ 250.00
01-4324.10-202 Training/mileage $ 750.00 $ 300.00 $ 300.00
01-4324.10-203 Telephone $ 1,386.00 $ 1,386.00 $ 1,386.00
01-4324.10-300 MSW Haul $ 5,007.00 $ 5,007.00 $ 5,000.00
01-4324.10-301 Bulky Waste Haul $ 1.00 $ 8,000.00 $ 5,000.00
01-4324.10-302 Tires $ 1.00 $ 650.00 $ 650.00
01-4324.10-303 C&D Trucking $ 1.00 $ 3,400.00 $ 2,400.00
01-4324.10-304 Tipping Fees $ 16,002.00 $ 21,400.00 $ 25,000.00
01-4324.10-400 Site Work and Grading $ 1.00 $ 1.00 $ 500.00
01-4324.10-401 Equipment Purchase $ 1.00 $ 950.00 $ 500.00
01-4324.10-402 Equipment Repairs and Maintenance $ 1.00 $ 4,800.00 $ 4,500.00
01-4324.10-403 Gasoline $ 75.00 $ 75.00 $ 75.00
01-4324.10-500 Association Dues $ 50.00 $ 50.00 $ 150.00
01-4324.10-505 Container Lease $ 775.00 $ 775.00 $ 1,400.00
01-4324.10-515 Supplies $ 1.00 $ 500.00 $ 500.00
01-4324.10-516 Clothing Allowance $ 900.00 $ 500.00 $ 500.00
01-4324.30-100 Miscellaneous $ 1.00 $ 150.00 $ 150.00
Recycling Expense total $ 72,967.00 $ 92,899.00 $ 93,389.00

Next we move to the Highway Dept.
Again leaving the Salary until the Select board decides. There were questions to why some were over budget. Bonnie said that this is the first year that we have combined so many dept. and that Greg is under all of them as well as Scott. So this needs to be adjusted now that we have a year and seen better how things will work.
Greg said that he needed to increase the Telephone & Computer line to $1,800.00. Shop expenses and tools leave at $2,500.00 and field tools stay at $500.00. He is looking at another saw to cut pavement. We always rent the saw every time we need it to cut pavement, and Greg feels that we have rented it enough and should look into purchasing our own.
Equipment repair and maintenance to increase to $12,000.00, due to the backhoe. It is not in very good shape, but will try to keep if for a while longer. Greg also wants to take the 2012 truck and have the body sand blasted and painted. The truck itself is in great shape but the body needs to be painted to help it last longer.
Increase the salt to $6,000.00, it was asked why he had not gotten any this year, and he said that he had been watching his budget and with the way is salary line was he was not buying anything. Bonnie said that he needed to have more of his salary line moved to the Transfer Station, as he is responsible for it and there is not enough on there and that would leave him money to buy the salt in 2015.
The contract sweeping will be increased to $4,000.00 from the $3,600 and that is a contract price for 3 years. He said that they have added the two new roads that the town voted to accept, and that added to the increase.
Greg said he wanted to take the Gasoline line up to $9,000.00. Leave the Clothing, Training and Misc. all the same. He said they didn’t get a chance to go to training this year but wanted to be able to attend some in 2016. He asked to increase the sidewalk repair to $6,000.00. He also wanted to increase the sign line in order to purchase new road signs in 2016. He said some of our street signs are getting faded and need replacing, and he wants to get that started in 2016.
01-4312.10-100 Road Agent Salary $ 30,568.00 $ 26,600.00 $ 27,307.00 working out
01-4312.10-101 Part-time Labor $ 9,480.00 $ 12,480.00 $ 12,480.00 working out
01-4312.10-102 Overtime Pay $ 3,000.00 $ 4,000.00 $ 4,000.00 working out
01-4312.10-103 Highway Helper $ 3,000.00 $ 3,000.00 $ 3,000.00 working out
01-4312.10-104 Highway Helper II $ 1.00 $ 1.00 $ 1.00
01-4312.10-200 Tel and Computer and cell $ 1,500.00 $ 1,700.00 $ 1,800.00
01-4312.10-201 Shop Expenses and Tools $ 2,000.00 $ 2,500.00 $ 2,500.00
01-4312.10-202 Field Tools $ 300.00 $ 500.00 $ 500.00
01-4312.10-250 Equipment Purchase $ 1.00 $ 1.00 $ 500.00
01-4312.10-260 Equipment Repairs and Maintenance $ 10,000.00 $ 7,500.00 $ 12,000.00
01-4312.10-271 Radio Repairs $ 1.00 $ 1.00 $ 1.00
01-4312.10-300 Road Maintenance $ 1.00 $ 1.00 $ 1.00
01-4312.10-301 Highway Maintenance-Grading $ 1.00 $ 1.00 $ 1.00
01-4312.10-302 Cold Patch $ 1,200.00 $ 1,200.00 $ 1,200.00
01-4312.10-303 Hot Top $ 1.00 $ 1.00 $ 1.00
01-4312.10-304 Highway Maintenance and Resurfacing $ 2,500.00 $ 2,500.00 $ 2,000.00
01-4312.10-305 Roadside Mowing $ 2,400.00 $ 2,700.00 $ 2,100.00
01-4312.10-306 Culvert Replacement $ 1,000.00 $ 1,000.00 $ 1,000.00
01-4312.10-307 Winter Sand $ 5,000.00 $ 5,000.00 $ 5,000.00
01-4312.10-308 Salt $ 5,000.00 $ 3,000.00 $ 6,000.00
01-4312.10-309 Gravel $ 500.00 $ 500.00 $ 500.00
01-4312.10-310 Bridge Repair and Maintenance $ 1.00 $ 1.00 $ 1.00
01-4312.10-311 Contract Labor-Sweeping $ 3,600.00 $ 3,600.00 $ 4,000.00
01-4312.10-350 Gasoline/Diesel $ 8,000.00 $ 8,000.00 $ 9,000.00
01-4312.10-360 Clothing $ 500.00 $ 500.00 $ 500.00
01-4312.10-800 Training/Travel $ 1,000.00 $ 1,000.00 $ 1,000.00
01-4312.10-900 Miscellaneous $ 300.00 $ 300.00 $ 300.00
01-4312.10-901 Sidewalk Repair $ 9,000.00 $ 5,000.00 $ 6,000.00
01-4312.10-902 Supplies $ 100.00 $ 100.00 $ 100.00
01-4312.10-903 Signs & Posts $ 500.00 $ 500.00 $ 1,000.00
Highway Expense total $ 100,455.00 $ 93,187.00 $ 103,793.00

General Building
Greg said he is leaving the Janitor the same but wants to increase the Town Bldg. Labor to $3,000.00. He is leaving the Recreation, contract labor, water and electric all the same. He is taking the heating oil down to $45,000.00, as he has contracted in for a lower rate than last year.
The heating plant maintenance has not been done this year yet but will be and he wishes to keep the amount the same for 2016. The rental line was increase from $19,373.59 to $20200.00.
The alarm system that had been planned did not get done, as the gentleman who does them was unable to this year, but will be completing the one at the transfer station in 2016. He took the Misc. down to $500.00, and the Fire Extinguisher Maintenance to increase to $1,000.00.
01-4194.10-100 Janitor $ 6,240.00 $ 6,400.00 $ 6,400.00
01-4194.10-101 Town Buildings Labor $ 2,400.00 $ 2,000.00 $ 3,000.00
01-4194.10-102 Recreation Area Labor $ 500.00 $ 500.00 $ 500.00
01-4194.10-200 Contract Labor $ 1,000.00 $ 1,000.00 $ 1,000.00
01-4194.10-400 Water Consumption $ 2,200.00 $ 2,200.00 $ 2,200.00
01-4194.10-412 Heating Plant Maintenance $ 2,500.00 $ 2,500.00 $ 17,750.00
01-4194.10-420 Electricity - Town Hall $ 5,100.00 $ 5,300.00 $ 2,500.00
01-4194.10-421 Electricity - Highway Garage $ 1,000.00 $ 1,200.00 $ 1,200.00
01-4194.10-422 Electricity - Police Station $ 4,100.00 $ 4,200.00 $ 4,200.00
01-4194.10-423 Electricity - Fire Station $ 4,100.00 $ 4,200.00 $ 4,200.00
01-4194.10-424 Electricity - Transfer Station $ 2,200.00 $ 2,400.00 $ 2,400.00
01-4194.10-425 Electricity-Recreation Area $ 400.00 $ 450.00 $ 450.00
01-4194.10-430 Repairs and Maint. Town Buildings $ 7,000.00 $ 5,000.00 $ 5,000.00
01-4194.10-440 Rec Area Maintenance $ 700.00 $ 700.00 $ 500.00
01-4194.10-450 Rentals and Leases $ 18,994.00 $ 19,374.00 $ 20,200.00
01-4194.10-500 Heating Oil - Town Hall $ 14,213.00 $ 20,150.00 $ 15,150.00
01-4194.10-501 Heating Oil - Highway Garage $ 6,900.00 $ 7,150.00 $ 7,150.00
01-4194.10-502 Heating Oil - Police Station $ 5,600.00 $ 6,550.00 $ 6,550.00
01-4194.10-503 Heating Oil - Fire Station $ 9,600.00 $ 10,650.00 $ 10,650.00
01-4194.10-504 Heating Oil - Transfer Station $ 4,100.00 $ 5,500.00 $ 5,500.00
01-4194.10-610 Janitor and Misc. Supplies $ 800.00 $ 800.00 $ 800.00
01-4194.10-700 Alarm System $ 927.00 $ 2,200.00 $ 2,200.00
01-4194.10-701 Fire Exting. Maint. $ 600.00 $ 900.00 $ 500.00
01-4194.10-900 Miscellaneous $ 300.00 $ 1,000.00 $ 1,000.00
Total Operating Expense $ 101,474.00 $ 112,324.00 $ 121,000.00

Water Dept.
The salary lines need to be adjusted, as again, this was a change this year, and there was no way of knowing how much time would be used. After the raises are decided and calculated Bonnie will sit with Greg and work this out and get back to the Budget Committee.
He wants to increase the clerical to $6,500.00. He asked to add a line called Water Meter Supplies, he said that there a new meter’s out now that have less things that can go wrong on them, and he wants to start looking at replacing the old ones. He said that many of the ones we have now are old and starting to wear out, so he want to start working at replacing a few each year, for 2016 he is looking for $7,000.00 and will take the Water Supplies line down to $5,000.00.
Telephone down to $1,200.00, but electricity up to $17,950.00. He is trying to work a deal with Franconia Gas, but all is still in negotiation. Computer Software needs to go to $1,500.00, it was not figured in for the billing and such that goes through BMSI. Taking office supplies down to $500.00.
Greg asked to remove the following lines and was meeting with Scott Cline about some of this as well. 4332.10-400 Audit
4332.10-600 Water Depreciation
4332.10-800-802 about Expansion
General Service contractor, he wants to take down to $300.00 for maintenance parts. Equipment repairs to raise to $5,000.00 as the backhoe is used a lot by the water department and they share the cost. Water meter software report to increase to $2,000.00, we pay once a year and they support our needs all year long.
4332.10-404 Greg wishes to change the name of that from Chemical & Equipment to Water Treatment.
Gas and Diesel down to $2,500.00 from $3,000.00
Equipment purchase from $1.00 to $400.00, but tools down to $100.00 from $500.00.
Water samples are increasing to $2,300.00, and license and fees increased to $100.00 as there are two of them that need it in 2016.
Tank inspection from $2,400.00 to $2.500.00 and the Cherry Mt. tank needs to be done in 2016. The company that said they were going to do it this year never came, so Greg has located a new company that will do it in 2016.
4332.10-803 he would like to change from Line Repairs to Line Distribution/Repairs and leave at $5,000.00.
Hydrant maintenance/repair increase to $5,400.00 from $2,500.00. Greg wants to get back to replacing two hydrants per year. The ones we have a starting to get old and need replacement. And training went from $150.00 to $500.00 as both Greg and Scott start a two year cycle of earing 20 credits each year for a 2 year period.
04-4332.10-100 Water Salaries $ 33,705.00 $ 34,386.55 $ 33,338.00 working out
04-4332.10-101 Part time Manager $ 5,000.00 $ 5,000.00 $ 5,000.00
04-4332.10-102 Clerical $ 3,500.00 $ 5,500.00 $ 6,500.00
04-4332.10-103 Overtime $ 3,000.00 $ 3,000.00 $ 3,000.00
04-4332.10-200 Contract Labor $ 6,000.00 $ 6,000.00 $ 6,000.00
04-4332.10-201 Contract Labor-Expansion $ 1.00 $ 1.00 $ - Remove
Water Meter Supplies $ 7,000.00 need #
04-4332.10-300 Water Supplies $ 9,500.00 $ 9,500.00 $ 5,000.00
04-4332.10-301 Postage $ 1,100.00 $ 1,100.00 $ 1,100.00
04-4332.10-302 Telephone $ 1,280.00 $ 1,280.00 $ 1,200.00
04-4332.10-303 Electricity $ 15,000.00 $ 17,000.00 $ 17,950.00
04-4332.10-304 Propane $ 3,500.00 $ 3,500.00 $ 3,500.00
04-4332.10-305 Computer/Software $ 225.00 $ 1.00 $ 1,500.00
04-4332.10-306 Office Supplies $ 500.00 $ 700.00 $ 500.00
04-4332.10-360 Clothing $ 500.00 $ 500.00 $ 500.00
04-4332.10-400 Audit $ 1.00 $ 1.00 $ - Remove
04-4332.10-401 Generator Service Contract $ 1,600.00 $ 1,600.00 $ 300.00
04-4332.10-402 Equipment Repairs $ 4,450.00 $ 4,450.00 $ 5,000.00
04-4332.10-403 Water Meter Software Support $ 1,600.00 $ 1,800.00 $ 2,000.00
04-4332.10-404 Water Treatment $ 4,000.00 $ 4,000.00 $ 4,000.00 Change name
04-4332.10-405 Vehicle $ 1.00 $ 1.00 $ 1.00
04-4332.10-406 Vehicle Repair $ 2,000.00 $ 500.00 $ 500.00
04-4332.10-407 Gas / Diesel $ 3,000.00 $ 3,000.00 $ 2,500.00
04-4332.10-408 Equipment Purchases $ 3,000.00 $ 1.00 $ 400.00
04-4332.10-409 Tools $ 750.00 $ 500.00 $ 100.00
04-4332.10-500 Water Samples $ 1,800.00 $ 2,000.00 $ 2,300.00
04-4332.10-510 Licenses and Fees $ 1.00 $ 1.00 $ 100.00
04-4332.10-600 Depreciation $ 1.00 $ 1.00 $ - removed
04-4332.10-620 Tank Inspection $ 1.00 $ 2,400.00 $ 2,500.00
04-4332.10-621 Tank Repair/Maint $ 1.00 $ 1.00 $ 1.00
04-4332.10-630 Bldgs. & Grounds $ 500.00 $ 500.00 $ 500.00
04-4332.10-700 Sand & Gravel $ 1,000.00 $ 1,000.00 $ 1,000.00
04-4332.10-800 Expansion $ 1.00 $ 1.00 $ - remove
04-4332.10-801 Expansion Piping $ 1.00 $ 1.00 $ - remove
04-4332.10-802 Expansion Testing $ 1.00 $ 1.00 $ - remove
04-4332.10-803 Line Distribution Repairs $ 5,000.00 $ 5,000.00 $ 5,000.00 Change name
04-4332.10-804 Hydrant Maint/Repairs $ 5,000.00 $ 2,500.00 $ 5,400.00
04-4332.10-900 Miscellaneous $ 600.00 $ 600.00 $ 600.00
04-4332.10-901 Training $ 1,000.00 $ 150.00 $ 500.00
Water Operating Expense total $ 118,120.00 $ 117,477.55 $ 124,790.00

Thank you Greg and Bonnie will work with you to adjust the salary lines.
Next meeting will be November 18th with Town Clerk & Tax Collector, Fire and Ambulance Departments, and Health Officer.
Bonnie motioned to adjourn at 9:12PM and Judi second and it was passed.