Meeting Minutes: Town of Carroll, New Hampshire

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Minutes of 11/18/2015

December 1st, 2015

BUDGET MEETING
November 18, 2015
Members present: Mike Hogan, Guests: Jeremy Oleson, Mark Chairman Hogan, opened meeting Mike said if all had time to Mike aske Becki to present Becki, said that her office
Summit CAMA is the appraisal Training is for the Town Clerk Computer Software is increased Becki said that she had not
01-4130.10-136 Town Clerk & Tax Collector $ 01-4130.10-137 Deputy Town Clerk $ 01-4130.10-210 Town Clerk Office Equipment $ 01-4130.10-211 Town Clerk Office 01-4130.10-212 Town Clerk Assn. Dues $ 01-4130.10-213 Town Clerk Office Supplies $ 01-4130.10-214 Town Clerk Computer 01-4130.10-215 Town Clerk Summit CAMA $ 01-4130.10-216 Town Clerk Postage $ 01-4130.10-217 Town Clerk Telephone $ 01-4130.10-218 Town Clerk Bank Svc Charges $ 01-4130.10-219 Town Clerk Advertisements $ 01-4130.10-220 Town Clerk Registrars Fees $ 01-4130.10-221 Town Clerk Miscellaneous $ 01-4130.10-222 Town Clerk Training $ 01-4130.10-223 Town Clerk Travel $ 01-4130.10-224 Town Clerk Tax Abate. Interest $ 01-4199.10-225 TC Marriage/Vitals $ 01-4199.10-200 Dog Costs $

Chief Jeremy Oleson, was asked He said the officer salary Jeremy is looking to add a NH Fire Insurance the same, Office Equipment increased #501 is Mutual Aid, its several
SCBA Equipment is also getting
01-4220.10-100 FD Chief Salary $ 01-4220.10-101 Officers' Salaries $ 01-4220.10-102 Full Time Firefighter $ 01-4220.10-103 Firefighters' Salaries $ 01-4220.10-104 Full Time Firefighter #2 $ 01-4220.10-105 Per Diem FF/EMT $ 01-4220.10-107 Fire Detail $ 01-4220.10-201 Overtime $ 01-4220.10-202 Firefighter Insurance $ 01-4220.10-300 Office Supplies $ 01-4220.10-301 Telephone $ 01-4220.10-304 Inoculations $ 01-4220.10-305 Office Equipment $ 01-422.10-330 FD Station Phone/Internet $ 01-4220.10-342 Software Support $ 01-4220.10-400 Equipment Supplies $ 01-4220.10-500 Dispatching Twin State $ 01-4220.10-501 Mutual Aid Twin State $ 01-4220.10-502 North Pact Mutual Aid $ 01-4220.10-600 Equipment Purchase $ 01-4220.10-601 Radio Repair $ 01-4220.10-602 Vehicle Repairs 01-4220.10-604 FD Maintenance $ 01-4220.10-660 Forestry Equipment $ 01-4220.10-680 Extrication 01-4220.10-685 SCBA Equipment Maintenance $ 01-4220.10-700 Gasoline/Diesel $ 01-4220.10-701 Travel Reimbursement $ 01-4220.10-702 Clothing $ 01-4220.10-710 Protective Clothing $ 01-4220.10-800 FD Training $ 01-4220.10-801 Fire Prevention $ 01-4220.10-802 Inspections $ 01-4220.10-900 Miscellaneous $
Jeremy said that Brad Houston, #104 is Brad�s agreed upon #105 this is a new item that #310 Mobile phone, increased A $500.00 increase on the oxygen, Twin State again a small increase The Capital Reserve account A1 2011 E-450 due for replacement A2 Ford E-450 2014 due for Twin Mt. Rescue 1 2005 Ford Twin Mt. Engine 1 2009 KME Twin Mt. Engine 2 1197 International Twin Mt. X-1 2012 Ford F-250 Twin Mt. F-1 2004 Chevy 2500. The warrant the Jeremy will He also will be putting in The town will need to purchase 01-4215.10-101 Officers' Salaries $ 01-4215.10-102 Full Time Firefighter $ 01-4215.10-104 Full Time Firefighter #2 $ 01-4215.10-105 Per Diem FF/EMT $ 01-4215.10-200 EMT Salaries $ 01-4215.10-201 Overtime $ 01-4215.10-300 Office Supplies $ 01-4215.10-301 Telephone $ 01-4215.10-302 Medical Equipment $ 01-4215.10-304 Inoculations $ 01-4215.10-305 Office Equipment $ 01-4215.10-330 AMB Station Phone/Internet $ 01-4215.10-342 Software Support $ 01-4215.10-401 Medical Supplies $ 01-4215.10-402 Advanced Life 01-4215.10-403 Oxygen $ 01-4215.10-404 Nitrous Oxide $ 01-4215.10-410 DE fib Supplies 01-4215.10-500 Dispatching Twin St $ 01-4215.10-501 Mutual Aid Twin State $ 01-4215.10-601 Radio Repair $ 01-4215.10-604 Amb Maintenance $ 01-4215.10-605 Ambulance Repairs 01-4215.10-700 Gasoline/Diesel $ 01-4215.10-701 Travel Reimbursement $ 01-4215.10-702 Clothing $ 01-4215.10-715 Ambulance Protective Clothing $ 01-4215.10-725 EMS Training- $ 01-4215.10-900 Miscellaneous $ 02-4150.10-808 Comstar billing $ 01-4215.10-101 Officers' Salaries $ 01-4215.10-102 Full Time Firefighter $ 01-4215.10-104 Full Time Firefighter #2 $ 01-4215.10-105 Per Diem FF/EMT $ 01-4215.10-200 EMT Salaries $ 01-4215.10-201 Overtime $ 01-4215.10-300 Office Supplies $ 01-4215.10-301 Telephone $ 01-4215.10-302 Medical Equipment $ 01-4215.10-304 Inoculations $ 01-4215.10-305 Office Equipment $ 01-4215.10-330 AMB Station Phone/Internet $ 01-4215.10-342 Software Support $ 01-4215.10-401 Medical Supplies $ 01-4215.10-402 Advanced Life 01-4215.10-403 Oxygen $ 01-4215.10-404 Nitrous Oxide $ 01-4215.10-410 DE fib Supplies 01-4215.10-500 Dispatching Twin St $ 01-4215.10-501 Mutual Aid Twin State $ 01-4215.10-601 Radio Repair $ 01-4215.10-604 Amb Maintenance $ 01-4215.10-605 Ambulance Repairs 01-4215.10-700 Gasoline/Diesel $ 01-4215.10-701 Travel Reimbursement $ 01-4215.10-702 Clothing $ 01-4215.10-715 Ambulance Protective Clothing $ 01-4215.10-725 EMS Training- $ 01-4215.10-900 Miscellaneous $ 02-4150.10-808 Comstar billing $
Discussion of possible need The Health Officer budget will Next meeting will be Dec. 2, Mike said that Dec. 16th will Rob motioned to adjourn at Judi Scalley, Chris Pappas, Rob Gauthier, Joan Karpf, Rena Vecchio and Bonnie Moroney
Brodeur, Brad Houston, and Becki Pederson
at 7 PM with the Pledge of Allegiance
read the minutes from November 4, 2015 and if there was a motion to approve. Chris said that there was one change that his last name was spelled Pappas. Rob motioned to accept minutes as adjusted and Judi second and it was passed.
the Town Clerk/Tax Collector budget first.
equipment is down to $500.00 and also the maintenance line as well. Assn Dues went down to $60.00. She said that she had been receiving her paper for the registrations and such from the state but they were discontinuing that so her paper use will be going up. The state is covering less and less all the time.
equipment, program for CNP and that tax cards.
and the Tax Collector position, so there are separate training that needs to be taking. But they are having them closer, so the travel went down to $150.00.
as BMSI has a new tax program that will tie in with the Summit CAMA.
changed the salary lines until the Select board decides what it is doing. The state has finally increased the Town Clerk fee from $1.00 to $2.00, and that has taken years.
35,149.00 $ 35,746.00 $ 35,746.28
7,350.00 $ 7,475.00 $ 7,474.95
650.00 $ 650.00 $ 500.00
Equip. Maint. $ 700.00 $ 700.00 $ 500.00
80.00 $ 80.00 $ 60.00
3,000.00 $ 2,500.00 $ 2,500.00
Software Supp. $ 6,274.00 $ 4,500.00 $ 7,400.00
901.00 $ 901.00 $ 750.00
1,900.00 $ 2,500.00 $ 2,800.00
800.00 $ 800.00 $ 1,564.00
300.00 $ 75.00 $ 75.00
450.00 $ 250.00 $ 250.00
350.00 $ 400.00 $ 400.00
200.00 $ 200.00 $ 200.00
1,000.00 $ 1,500.00 $ 1,100.00
250.00 $ 250.00 $ 150.00
1,000.00 $ 1,000.00 $ 1,000.00
1,100.00 $ 1,100.00 $ 1,100.00
457.00 $ 457.00 $ 457.00
to present the Fire/Ambulance Budgets. He started by introducing Mark Brodeur and Brad Houston the new Paramedic and fire fighter that is now working for the town. Jeremy said that we have 15 to 20 currently with the fire department. He said that some are trained to a level 2 which is quite good for this area.
is increased as there are 4 people that are elected officers and they are helping a lot more with the training and when Jeremy is not available. He wishes to increase it from $4,500.00 to $5,000.00. The Chief salary has not changed as the Select Board has not decided how they are handling this yet. But the Full time Firefighter #2 will increase to $23,920.00 as part of the hiring agreement the board made with Brad Houston.
new line under 105 for Per Diem FF/EMT. He wishes to do this as there are about 4 or 5 call members that handle most all the calls and if he loses them it would be quite bad. He wants to add this line on both departments and also splitting the amounts, as there a times when it is impossible to say one dept. does more than the other. Such as a car accident, that ends up doing both firefighter duty and Emergency.
office supplies the same, but mobile phone Data has increased from $840.00 to $1,000.00. Inoculations that same, Joan asked what that was for, and Jeremy said that some of the call members need certain shots to do what they do safely.
to $1,600.00 for a new desktop tablet. Station Phone and internet increased $100.00, this is also the RFS that the ambulance crew uses. Dispatch is Twin State and there is a $200.00 increase, they come out of the Grafton County Sherriff�s Office. #601 radio repair was increased from $1,000.00 to $1,500.00. Pagers are getting older and it�s cheaper to replace them then to repair the ones we have. All of the equipment have radios as well, so the radio repair went up to $1,500.00.
towns that help each other. Most are in Grafton County and North Pac is the towns in northern part of the state. It�s a very good organization to be part of. The Extrication Equipment went up $100.00, as they are 15 years old and need repair. Eventually we will be looking to replace them, but there are $10,000.00 to $15,000.00 for the each and we have 2 pieces.
old and we are looking at 2019 the need to replace them. It was asked what it cost for the FD Protective Clothing they wear. Jeremy said that the Coat & pants are about $1,950.00, Helmet is $200.00, Boots $250.00, Gloves $100.00 and Hood $50.00. There is a 10 year life span for each and it starts the day you get it, not the first time you wear it. They purchase 2 sets per year to try and keep them current.
25,220.00 $ 25,649.00 $ 25,649.00
4,500.00 $ 4,500.00 $ 5,000.00
- $ -
10,000.00 $ 10,000.00 $ 10,000.00
17,500.00 $ 19,760.00 $ 23,920.00
4,500.00
1.00 $ 1.00 $ 1.00
6,500.00 $ 6,500.00 $ 6,500.00
400.00 $ 400.00 $ 400.00
350.00 $ 350.00 $ 350.00
840.00 $ 840.00 $ 1,000.00
75.00 $ 75.00 $ 75.00
500.00 $ 500.00 $ 1,600.00
900.00 $ 900.00 $ 1,000.00
1,100.00 $ 1,100.00 $ 1,100.00
750.00 $ 750.00 $ 750.00
2,000.00 $ 2,000.00 $ 2,200.00
250.00 $ 250.00 $ 250.00
500.00 $ 500.00 $ 500.00
1,500.00 $ 1,500.00 $ 1,500.00
1,000.00 $ 1,000.00 $ 1,500.00
and Maintenance $ 3,500.00 $ 4,500.00 $ 4,500.00
1,000.00 $ 1,000.00 $ 1,000.00
400.00 $ 400.00 $ 400.00
Equipment Maintenance $ 400.00 $ 400.00 $ 500.00
1,500.00 $ 2,000.00 $ 2,000.00
3,000.00 $ 3,500.00 $ 3,500.00
250.00 $ 250.00 $ 250.00
1,500.00 $ 1,500.00 $ 1,500.00
5,000.00 $ 5,000.00 $ 5,000.00
1,000.00 $ 1,000.00 $ 1,000.00
200.00 $ 200.00 $ 200.00
250.00 $ 250.00 $ 250.00
150.00 $ 150.00 $ 150.00
had been a Paramedic from Littleton Hospital until they stopped the program, and we are very happy to have him with us. We are able to charge more for ambulance runs as Brad is able to give medications that we could not before he was hired.
increase which is half on the FD and half with Ambulance.
Jeremy had added to the FD and the other half to Ambulance to take care of the higher call time in the year.
$160.00, #302 increased because both Ambulances are now at Paramedic level, also a scoop stretcher, the clips together under the patient, we used to put them on back boards but they have decided we should not be doing that as much, and so the scoop stretcher helps to move the patient without the back boards. The increase in office equipment is the other half of the cost of the lap top, from the FD. Slight increase on the Station Phone and internet. #402 ALS Medical Supplies, we need to replace the ID Drill, it was purchased in 2007, an increase of $300.00.
we are changing companies, as they have better service and more options that are available. Another new line to be added it #404 Nitrous Oxide for $1,000.00, this is used for pain control. AEMT pain control option.
split with the FD. Radio repair, is again the other half of the FD for the pagers and the radio�s in the equipment. #725 EMS training, there are several levels of EMT first responder class and some of them wish to move up to the next level. Brad has been looking for available training, some at Berlin College and Weeks Memorial.
is currently at $44,529.12 and the Special Revenue Fund is at $199,665.33. The Special Revenue is divided into several locations for investment such as NH PDIP, Bank of NH Money Market, and Bank of NH CD (matures 6/16/2016). Emergency Van Fund is $5,152.91, and the Fire Truck Apparatus is at $39,376.21.
2012 � V-10 Gasoline NH ALS
replacement 2025 V-10 gasoline NH ALS License.
F-550 V-8 6.0 Diesel carries technical rescue gear due for replacement in 2020.
Rescue Pumper Due for replacement 2029. Replacement value $400,000 to $600,000.
Rescue Pumper, due for replacement 2017. Jeremy is putting in a warrant article to refurbish it instead of replacing right now. With a refurbishment could hopefully get 10 more years out of it. There is currently 23,000 miles on it. To replace it would be about $250,000.00.
due for replacement 2022
This is the forestry truck to be decommissioned the end of 2016. There are forestry grants out there every year and mostly for not matching grants, to help get a Skid Unit needed for the forestry truck. A skid unit costs anywhere from $8 to 10 thousand.
be presenting for refurbishing the Twin Mt. Engine 2 will be for $35,000.00. Jeremy will also be presenting warrant for $15,000.00 for offsetting the expenses related to ambulance operations, specifically from hospital to hospital. This would cost more money to pay the staff on the ambulance but there would be more money to be made doing these runs. But only when the second group if available to cover any town emergencies.
an article to have architectural designs done to renovate the currant station to extending two bays to fit a 45 foot truck in the future, heating, electric and any mechanical. He is looking at floor resurfacing, kitchen remodel, etc. Upgrades to make it more efficient. This is the only building with a backup generator for emergency cases.
a ladder truck because of all the difficult and tall exposures throughout the town. If we went for that we would not need Twin Mt. Rescue 1. This is something that is needed before the next large scale development. The price for a ladder truck is $500,000 to$850,000.
2,000.00 $ 2,000.00 $ 2,000.00
1.00 $ 25,649.00 $ 25,649.00
1.00 $ 19,760.00 $ 23,920.00
4,500.00
2,418.00 $ 10,000.00 $ 10,000.00
8,000.00 $ 8,000.00 $ 8,000.00
350.00 $ 350.00 $ 350.00
650.00 $ 840.00 $ 1,000.00
1,500.00 $ 2,000.00 $ 3,500.00
125.00 $ 125.00 $ 125.00
500.00 $ 500.00 $ 1,600.00
900.00 $ 900.00 $ 1,000.00
1,100.00 $ 1,100.00 $ 1,100.00
1,500.00 $ 2,000.00 $ 2,000.00
Support Medical Supply $ 750.00 $ 750.00 $ 1,050.00
1,200.00 $ 1,000.00 $ 1,500.00
1,000.00
and Maintenance $ 700.00 $ 1,000.00 $ 1,000.00
3,506.00 $ 3,506.00 $ 3,800.00
250.00 $ 250.00 $ 250.00
1,000.00 $ 1,000.00 $ 1,500.00
1,000.00 $ 1,000.00 $ 1,000.00
and Maintenance $ 3,000.00 $ 4,000.00 $ 4,000.00
5,000.00 $ 5,000.00 $ 5,000.00
250.00 $ 250.00 $ 250.00
300.00 $ 1,000.00 $ 1,000.00
500.00 $ 1,500.00 $ 1,500.00
700.00 $ 1,500.00 $ 3,000.00
150.00 $ 150.00 $ 150.00
7,200.00 $ 7,200.00 $ -
2,000.00 $ 2,000.00 $ 2,000.00
1.00 $ 25,649.00 $ 25,649.00
1.00 $ 19,760.00 $ 23,920.00
4,500.00
2,418.00 $ 10,000.00 $ 10,000.00
8,000.00 $ 8,000.00 $ 8,000.00
350.00 $ 350.00 $ 350.00
650.00 $ 840.00 $ 1,000.00
1,500.00 $ 2,000.00 $ 3,500.00
125.00 $ 125.00 $ 125.00
500.00 $ 500.00 $ 1,600.00
900.00 $ 900.00 $ 1,000.00
1,100.00 $ 1,100.00 $ 1,100.00
1,500.00 $ 2,000.00 $ 2,000.00
Support Medical Supply $ 750.00 $ 750.00 $ 1,050.00
1,200.00 $ 1,000.00 $ 1,500.00
1,000.00
and Maintenance $ 700.00 $ 1,000.00 $ 1,000.00
3,506.00 $ 3,506.00 $ 3,800.00
250.00 $ 250.00 $ 250.00
1,000.00 $ 1,000.00 $ 1,500.00
1,000.00 $ 1,000.00 $ 1,000.00
and Maintenance $ 3,000.00 $ 4,000.00 $ 4,000.00
5,000.00 $ 5,000.00 $ 5,000.00
250.00 $ 250.00 $ 250.00
300.00 $ 1,000.00 $ 1,000.00
500.00 $ 1,500.00 $ 1,500.00
700.00 $ 1,500.00 $ 3,000.00
150.00 $ 150.00 $ 150.00
7,200.00 $ 7,200.00 $ -
to design an impact fee for the CIP and see how you go about this. It was discussed that we had looked into this and found that if you do the impact fee that you need to use the money for only what the impact that you are changing them for and in a certain time frame
be presented at the next meeting as Jeremy didn�t have time to get that ready as well.
for the Planning Board, ZBA, Conservation, Budget, Recreation, Emergency Management, and Health Officer.
be a combined meeting with the Selectmen. Need to set date for Public Budget meeting, as well.
8:55 PM and Rena second and it was passed.

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Minutes of 11/18/2015