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February 8th, 2016
PLANNING BOARD MEETING
FEBRUARY 4, 2016
BOARD MEMBERS: Donna Foster, Chairperson, Ken Mills, Brian Mycko, Richard Krapf, Bonnie Moroney, Michael Hogan, and Karen Safian
PUBLIC: Steve Messina, Cliff Muller, Evan Karpf, Alessandro Foti, Aaron Seaman, Arlie Paquette
The meeting was called to order at 7PM and the Pledge of Allegiance conducted.
Michael Hogan requested that the minutes of December 3, 2015 be amended to show that he abstained from accepting the minutes as he was not present at the meeting. Ken Mills made a motion that the amended minutes be accepted, Bonnie Moroney seconded. The motion passed.
NEW BUSINESS:
Consultation on land in Bretton Woods and rental yurts: Alessandro Foti and Aaron Seaman inquired about installing yurts as rental units on Steve Messina’s property in Bretton Woods, which is about 32 acres. Mr. Foti and Mr. Seaman provided a pamphlet called Eco-Friendly Lodging at Bretton Woods which provides information on their concept, proposed preliminary plan, the sites/lot with consideration to the flood zone, yurts options, risk mitigation/other options, questions, and information about the applicants.
As this presentation was only a consultation, the board members talked about other options (campground/RV park as yurts are temporary, not permanent), and tiny houses. Mr. Foti stated that the yurts would be hybrid, thermal efficient and insulated, not canvas, and would have composting toilets, running water and possible propane. Michael Hogan asked how big they would be and Mr. Foti stated approximately 20’ diameter, some larger and/or some smaller, but he said that they were not at that level yet. Mr. Foti said they would start small, dependent on the market, and would be built in phases. He called it glamping (glamorous camping) and he said that they would consider lower-end yurts. The first phase would consist of 1 or 2 to test the concept. Donna Foster stated that if the yurts were clustered, then they would have to go before the ZBA and that they need to check with the state on a septic design. Ken Mills stated that since this was only a consultation, he suggested that Mr. Foti and Mr. Seaman assemble a packet with an application to present to the PLBD and/or the ZBA in order to talk about approval/disapproval. Also, Mr. Messina still owns the property.
PLBD Secretary job description: Discussion on the PLBD secretary job description/advertisement as Rena Vecchio has resigned from the secretary position, effective March 2016. Karen Safian asked if the job description was on the Town’s website and the answer was “no”. Michael Hogan suggested that the position should be put back into the office in the Town Hall. The budget for the position is $5,000 from the PLBD and $1,000 from the ZBA. (the ZBA is not sure whether they need a secretary at this time). A stipend pay was discussed as it does not count towards retirement (if an employee already working for the town performs the job). Kelly Trammell was asked by Michael Hogan if she was interested. But, per Bonnie Moroney, if Kelly works 40 hours for the town, then any time over 40 hours would be considered overtime pay. It was suggested that they check with the labor board and the town attorneys. Also, it may interfere with her normal duties if a customer comes in for information on PLBD business (how to account for the time). Bonnie Moroney said that the advertisement for the job still needs to be put into the newspaper and asked if they need to include the ZBA duties. With the budget amounts set for the year, there was a discussion about pay (hourly v. stipend/salary). Brian Mycko said that they may not be able to pay a salary as it is not 40 hours/week. The board needs to figure out #hours/week, day or month the person would work. Richard Krapf asked about the Building Permit fees and who sets them and if that money is used to pay the secretary – the answer was “no”, that money is used to pay the Code Enforcement Officer. Need to check with the town attorneys on the laws on salary v. hourly pay. There was discussion on going over/under on the hours worked and that they can be flexible as the workload can be more in one month and less in another. The Board talked about a cell phone for the secretary. Michael Hogan motioned to have the ad from page 2 (see encls titled Town of Carroll Part Time Position Available) placed in the newspaper, as written. Ken Mills seconded and the motion was passed.
New business next meeting: Donna Foster said that Bay Communications will be submitting a new application for a 90’ cell tower.
Bonnie Moroney motioned to adjourn the meeting and seconded by Michael Hogan, the motion to adjourn passed. The meeting was adjourned at 8:25PM.
The minutes taken by Dianne A. Hogan, as requested by Rena Vecchio, who was not available.