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Minutes of 3/28/2016
April 9th, 2016
Carroll Board of Selectmen
Meeting Minutes
March 28, 2016
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Maryclare H. Quigley, Secretary
Board members present: David Scalley, Paul Bussiere, Brian Mycko
The meeting was called to order at 7:00 p.m.by Chairman Bussiere.
Pledge of Allegiance
The Board announced the approval of bills and signing of manifests.
Members of the public present: Imre Szauter, Michael Hogan, Dianne Hogan, Bonnie Moroney, Tadd Bailey, Jeremy Oleson, Donna Foster, John Trammell, Greg Hogan, Chris Pappas, Megan Rouillard, Ron Wareing, Josh Robertson
Selectman Scalley made a Motion to approve the minutes of 3/14/2016 as written and Selectman Mycko seconded. The Motion passed unanimously.
Selectman Scalley made a Motion to approve the minutes of 3/21/2016 as written. Selectman Mycko seconded and the Motion passed unanimously.
The Secretary advised the Board that the PILOT Agreement with the AMC expires in 2016 and needs to be renewed beginning 2017. She was asked to email Town Counsel regarding when this should be started.
The Lease Agreement for the Police Station was tabled to the next meeting.
Greg Hogan, Public Works Supervisor, told the Board he had been contacted by Kelly Renaud from the Special Education Department at the Regional High School regarding a program they have that connects certain students with businesses in the area. They have a young man who is developmentally disabled and has been working at Walmart, but would like to work at the Transfer Station. This would entail one hour per week until school is out. There will always be an aide with him and he will only be at the recycle tables. He will not work on or with any machines and in fact will not even be near any machinery. We have received the insurance certificate from the White Mountains Regional High School. After brief discussion, Chairman Bussiere made a Motion to: Allow the student to work as noted to the end of the school year and to send the insurance certificate to our Legal Counsel. Selectman Scalley seconded and the Motion passed unanimously.
The following items were approved and signed:
Town Hall Use permit Applications – UPS; McGee
Water Warrant – Stohl; Hunt Properties
Oath of Office – B. Moroney, Planning Board
Mapping Services Contract – CAI
Intent to Cut – Weekes
Intent to Excavate -- Brooks
Follow-Up Items:
Town Hall Use Permit Application – The Secretary asked about a fee if the number involved is
higher than 99, which requires an inspection prior to use, as well as a Fire Detail during the
event. After discussion, during which it was determined the Fire Detail carries a 4-hour
minimum the Board suggested prices for various user-types: Community, Individual and
Commercial. Fire Chief Jeremy Oleson, who was in attendance, was asked by the Board
to look into this and get back to them.
Building Permit Procedure – Table. Chief Oleson asked if the Code Enforcement Officer
should weigh in on this.
Town Prosecutor Contract – Table. The Secretary advised that the Attorney has it and Chief
Trammell said it should be back later this week.
Other:
The Secretary spoke about the notes from the discussion which took place with Evan Karpf, Selectman Scalley, Stan Borkowski, Chief Oleson and Kelly Trammell on March 17, about his Building Permit. Selectman Scalley asked that they not be released until Town Counsel had reviewed them. This has been done and she advised to give them to Dr. Karpf. The Board said to advise Kelly of this.
Chairman Bussiere spoke about the GIS mapping. He said when he discussed abutters regarding a ZBA application he was given conflicting information from different sources about land on the opposite side of water. He said he was told that across streams, they were definitely abutters, and some said across rivers they were abutters, others said t across rivers they were not abutters.
He asked that this please be defined for the mapping.
Bonnie Moroney said she had a call from George Brodeur about a dangerous situation at the former Naturally New Hampshire (Charlmont) property. At least one foundation had been put in before the development was abandoned and currently it holds about four feet of water. Mr. Brodeur’s concern is that if a child or animal should fall into it there would be no way for them to get out. It was noted that this could also be considered a mosquito hazard. He is asking for the board to address this problem with the property owners. Chairman Bussiere said he would take a look at this the next day. The Secretary was asked to write a letter after the Chairman looks at it and Selectman Scalley made a Motion to: Sign the letter when it is done. Selectman Mycko seconded and it passed unanimously. The Secretary was asked to email the Board when the letter is done.
Michael Hogan, former Chairman of the Budget Committee which was dissolved by vote at Town Meeting, said the members put time and energy into this and asked that they be sent
letters of thanks. (The Secretary thanked him for bringing this up as she also had planned to do so.) Chairman Bussiere made a Motion: To send thank you letters and Selectman Scalley seconded. The Motion was approved unanimously.
The discussion regarding the cellar hole was revisited and the Board asked because this is private property if they should be involving themselves in it. It was stated there is a rope across the driveway which could be construed as trying to keep people off the property, though all agreed a rather flimsy try. After discussion, it was decided the best way to handle this is to have the complaint made directly to the landowner from those concerned or that the Board should receive something in writing from those concerned in order to proceed with this. Mrs. Moroney said she will let Mr. Brodeur know.
Megan Rouillard, Chair of the Parks and Recreation Commission, announced that they will be sponsoring the Fourth of July celebration again this year. There will be a Fishing Derby for the children and they have been approved for up to 500 fish. They are also working with a company in Texas to do care packages for soldiers, aka “Soldiers Angels.” They will have more information about this. She said this year the Celebration will include the Fishing Derby, a Craft Fair, Bingo and Fireworks – it should be a great celebration and they’re looking for a lot of people! There will be an informational meeting for the Fourth Celebration on Wednesday, April 13, 2016 at 6 p.m. in the Gym.
Review of the Employee Manual resumed with Article IV.6, Military Leave. The first change is Article IV.7 Bereavement Leave: . . . . . the Town of Carroll provides “up to 3 days (8 hours per day) paid time off on employee’s scheduled time.”
Under Article V.2 Disability Insurance it says “The Town will pay the premium for full time and . . . for disability insurance coverage.” It was recently called to the Board’s attention that the employees are currently paying a split at 20%.
Article V.3 Workers Compensation: Second line in paragraph beginning “Reporting Injuries”,
correction of a typo, “your Department. . . .” The Board discussed removing the rest of this paragraph in lieu of having a separate policy. The Secretary was asked to get wording from the insurance carrier. They also spoke about having a meeting with all employees about this.
Same article, under “Temporary Alternative Duty:” at the end of the paragraph add “(Article V.9).
Article V.9, paragraph 5 correct a typo “… the ill/injures changed to “d” employee. . .”
Article VI.2 List #5 end at “agency.” Eliminate “in excess of $25.00.”
Add “A” to “Article VI.3”
Article VI.4 Town Security after “Carroll Police Department.” add “All employees should be trained in all areas in their related job. This should also include periodic review of the action plan with a sign-off to prove such training has been done/received.” It was further discussed that Recycling Center/Transfer Station employees especially should attend classes particularly for chemical or other hazardous material spills, though no decisions were made.
Article VI.5 Conflict of Interest: Last paragraph, second line “with the Selectmen’s Office” add “Administrative Assistant.”
Article VI.6 Attire: Check with insurance about wearing shorts, i.e. outside workers, lawn mowing, etc.
Article VI.7 Inclement Weather: Second paragraph, second line, “call your department head of the Selectmen’s” change “of” to “or”.
Article VI.9 Motor Vehicle Violations: Paragraph 1, line 2, “to notify Department Head or the Board of Selectmen” Paragraph 2, line 2, delete “annually”; “at the Town’s . .” add “request and” before “expense.” The Selectmen spoke of having a separate Motor Vehicle Policy and want to make sure our insurance has a list of drivers.
Article VI.10 Operation of Vehicles: line 2, replace “Town of Carroll” with “Select Board”. Line 4, “…..Department Head or Town’s” replace “Town’s” with “Select Board’s”. Paragraph 2, ask insurance company to define “acceptable driving record.” Also check with insurance company if the Town can require that seat belts be worn.
Article VI.11 Personnel Records: Paragraph 1, next to last line add “y” to “cop”. Second paragraph, change first word to “If”.
Article VI.12 Smoking Policy: Paragraph , end line 3 at “vehicles.” Delete “except in a designated smoking area.” Paragraph 2, end first sentence at “buildings.” Delete “except in the designated smoking area.”
The Selectmen ended their review at this point.
Chairman Bussiere announced the next meeting will be April 11, 2016 at 7 p.m.
As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for legal and personnel at 9:23 p.m. Chairman Bussiere, yes, Selectman Scalley, yes, Selectman Mycko, yes.
At the close of non-public session at 10:50 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.
Chairman Bussiere made a Motion to adjourn the meeting and Selectman Scalley seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 10:51 p.m.
Follow-Up Items:
Employee Manual
Town Hall Use Permit Application
Building Permit Procedure
Town Prosecutor Contract