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Minutes of 5/23/2016

May 31st, 2016

Carroll Board of Selectmen
Meeting Minutes
May 23, 2016


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: David Scalley, Brian Mycko. Paul Bussiere was excused.

The meeting was called to order at 6:45 p.m.

The Board was polled to go into non-public session, per RSA 91-A-3 for legal immediately. Acting Chairman Scalley, yes; Selectman Mycko, yes.

At the close of non-public session at 7 p.m., Acting Chairman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed

Members of the public present: Ann Fabrizio, Jenny St. Martin, Eric Dynan, Evan Karpf, Peter Kudla, Greg Hogan, Lori Hogan, Joan Hogan, Lois Pesman, Bobbi Amirault, Imre Szauter, Mike Gooden

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Mycko made a Motion to approve the minutes of 5/9/2016 as written and Acting Chairman Scalley seconded. The Motion passed.

Peter Kudla had telephoned previously seeking approval from the Town for the seasonal expansion of the Bretton Woods Ski Area Liquor License for which they apply annually. After a brief discussion, Selectman Mycko made a Motion to: approve the request and sign the letter prepared by the Secretary. Acting Chairman Scalley seconded and the Motion passed.

The structural assessment of the Town Hall was tabled to the next meeting.

Selectman Scalley read a letter from town residents, James Murphy and Paula Murphy, addressed to the Whitefield Selectmen on which the Carroll Selectmen were copied. The subject is National Guard Helicopters Based at Airport in Whitefield, and the letter is attached.

Lori Hogan spoke on behalf of the newly formed Garden Club and reminded the Board about a year ago they were in asking for funding for flowers, etc., and at that time were asked for a cost proposal of what they wanted to do as well as a cost to return property to current state should the Garden Club disband and does not continue for upkeep of garden(s). Mrs. Hogan had sent detailed information to the Board including but not limited to, costs, measurements for the proposed bed by the main informational sign near the intersection (and the Cog train), and an estimated timeframe. She explained most plantings will be perennials with a few annuals for color until the others are in bloom. They will also pavers for a walk-way to facilitate changing the wording on the sign. She also noted that member, Joanne Lydon, said she felt the sign was slightly “off” as it is currently placed and they feel this would be a good time to correct that. She asked if the Highway Crew would be able to move it to make the adjustment – it was noted that it seemed it should not be a big deal to move the sign. The total amount requested is $950 which includes a deduction of $99 for donated plants and the addition of $50 for delivery if it makes more sense to have materials delivered. When payment was discussed, Mrs. Hogan said the members will “front” the money and be reimbursed. Acting Chairman Scalley asked for input and Bobbi Amirault, who is a member of the Club said she feels it’s a great idea make the areas more attractive and if more people want to get involved that would also be great. It was stated that anticipation of the Town’s 250th anniversary in several years has helped to spur this idea. A suggestion of soliciting donations (particularly from the Omni-Mount Washington Hotel) was made, which the group said they had previously touched on, but felt they wanted to “prove themselves” before they do this. Acting Chairman Scalley made a Motion to: Approve up to $950 for the Garden Club. Selectman Mycko seconded and it passed. In a brief discussion following the vote, it was stated they felt they would charge this to the GB budget as the Board believes this is the most reasonable budget for the item.

Evan Karpf spoke to the Board about his Certificate of Occupancy for Suite 2 at Birchwood Commons. Since the Board will not be meeting for two weeks, he asked if they could sign off the C/O, subject to the fact that they are inspected and approved, as he has the second suite rented as of June 1, 2016. The Acting Chairman asked the Secretary if she had received the application for Certificate of Occupancy with payment and she responded she had received it earlier that day. After a brief discussion, Acting Chairman Scalley made a Motion to: Sign the Certificate of Occupancy for Suite 2, 491 Route 3 South, Birchwood Commons (formerly known as Fun Towne), after the Building Inspector and the Fire Chief have made their inspections and approved all. Acting Chairman Scalley said this will be a temporary C/O for Suite 2 to keep the Building Permit open and Dr. Karpf agreed that is correct. Selectman Mycko seconded and the Motion passed. The Secretary was asked to email the Selectmen when the C/O was in order so they can come in to sign it.

The following items were approved and signed:

Water Warrant – Riverside Trust, Saffian, Gilman
Town Hall Use Permit application – Gardiner/St. Patrick Church
Certificate of Occupancy – Jacqueline Smith Revocable Trust of 2004

Other –

Evan Karpf spoke to the letter from the Murphys and said he feels they are looking for a statement from the Town Selectmen and continued saying he feels they are looking for support from the Town. Acting Chairman Scalley said he felt people can talk about it and go from there. It was stated the letter was sent to the Whitefield Board and only copied to this Board.

Eric Dynan and his fiancée, Jenny St. Martin, were in attendance to speak with the Board about the possibility of using the Recreation Area for their wedding reception on Saturday, August 20. Mr. Dynan said they do not live in Carroll. When asked, they said there will be 75 to 90 people, a tent will be installed and that there will be alcohol. Acting Chairman Scalley asked the Secretary what the standard procedure is, and she said most requests are for the Town Hall and that is available only for town residents. However, if there is a resident who will be involved and is willing to sponsor them, this has been done in the past. Lori Hogan said she would be willing to do this, and Ms. St. Martin said she had already spoken with Megan Rouillard who would do it, too. The Secretary said they should be in touch with Parks and Rec anyway, as they are the ones who know of any scheduled events for the Area. It was also stated the tent should be erected in time for any required inspections to be made. The Selectmen advised they will table this so the couple can talk with Megan Rouillard and fill out paperwork, etc. They thanked the Board for their time.

Greg Hogan said he had been talking with the Board for a while about switching the dumping and hauling for the Transfer Station. He said they have a short term left with Casella, about 5 to 7 years and the Carbury location in Berlin will allow at least 30 years plus, thus he felt it was time to make the change. In the discussion was that the tipping fee is $57/ton, so there is no savings there, and there will be a two-year contract for the area. There will be a five-year contract with the trucking company, Normandeau Trucking in Groveton, and there is no penalty if terminate. The Board also ascertained that there is not now nor has there been for some time a contract with our current trucking company. Mr. Hogan reiterated that we are gaining longevity; we’re not saving money and it is not costing more. He’s hoping to have contracts for the next meeting.

Greg also noted that all the flags had been installed at all the cemeteries over the weekend. He wanted to thank his son, Coleton Hogan and Imre Szauter who helped him put them in.

Lori Hogan spoke about a bugle that plays taps, which we had heard about last year. She said she would like the town to get one as we can’t always get someone to play. When asked about cost, it was stated the thought was around $500 to $600. (She said it should last a long time as it would only be used once a year!)

Follow up items:

Town Hall Permit Application – Table

Building Permit Procedure – Table

Open Cellar - Selectman Scalley asked to have Stan call him about this. The Secretary said
their letter had been mailed and received but there has been no response. The Board asked
that a copy of their letter be sent to Legal Counsel and also to ask if the Town can step in
put orange fencing around the lower section of the foundation.

Employee Manual – Table

The Board announced the Memorial Day Parade on Monday, May 30. It starts at the Fire Station at 11 a.m. and there will be the traditional barbecue following the Parade back at the Station. All are invited to attend.

The Board was polled to go into non-public session, per RSA 91-A-3 for legal at 7:50 p.m. Acting Chairman Scalley, yes; Selectman Mycko, yes.

At the close of non-public session at 8:36 p.m., Acting Chairman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed.

As there was no further business, Selectman Mycko made a Motion to adjourn the meeting and Acting Chairman Scalley seconded. The Motion passed. Acting Chairman Scalley declared the meeting ended at 8:40 p.m.

Follow-Up Items:
Town Hall Use Permit Application
Building Permit Procedure/Building Inspector
Open Cellar Hole, Route 3 South
Employee Manual