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Minutes of 8/15/2016

August 17th, 2016

Carroll Board of Selectmen
Meeting Minutes
August 15, 2016


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Paul Bussiere, David Scalley, Brian Mycko.

The meeting was called to order at 7:00 p.m.by Chairman Bussiere.

Members of the public present: Imre Szauter, Bonnie Moroney, Jeremy Oleson

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to approve the minutes of 8/8/2016 as written and Selectman Mycko seconded. The Motion passed unanimously.

Jeremy Oleson spoke about the proposal for the Fire Station addition and alterations. Chief Oleson said there had been a warrant article to do this which passed by a nearly 2 to 1 margin. This is an “as built” of what the Fire Station looks like now and will work toward the concept for contractors to be able to bid on them. Plans would be put out to bid and once they have an idea of costs, there will be another vote before any building is done. Selectman Scalley asked that the plans be 24” X 36” rather than the written 18” X 24” as that’s rather small. Upon reviewing the proposal, the Board observed this as being a “not-to-exceed fee of $6,800” and which was noted that it should fall under that; and asked about the wording “master bedroom” which Chief Oleson explained would be more correctly stated as “bunkroom.” Though there are no plans for 24-hour coverage, the Chief said while it makes sense to plan for the future, this could also be very important in the case of a disaster or many other situations, which would require having bunks available. With no further discussion, Selectman Scalley made a Motion to: Approve this proposal with the change in item #2 from “master bedroom” to “bunkroom”. Selectman Mycko seconded and it was approved unanimously. Each of the Selectmen initialed the wording change and Chairman Bussiere signed the proposal.

The Secretary said Chris Ellms from the Bretton Woods Ski Area had dropped off copies of their “Minimum Impact Wetlands Permit” for maintenance of the intake area for their snowmaking pond. Mr. Ellms said this is something they have to do periodically and the application needs to be reviewed by the Conservation Commission. They have requested an expedited review with NHDES and therefore must have everything complete within thirty days which includes all locals reviews and signatures. The Secretary was asked to contact the Conservation Commission on Tuesday to ask if they will put this on the agenda for their monthly meeting, which was noted to possibly be this coming Thursday. The Board asked that they be kept apprised of this.

The following item was approved and signed:

Water Warrant – Various Late Fees

Follow-Up Items:

Building Inspector/Code Enforcement Officer – Selectman Scalley advised he had not made
contact with Mr. Wiley, though he had left some messages. The Board tabled this to the next
meeting.
Structural Assessment of the Town Hall – Still no word. Chairman Bussiere asked that the
Company please be contacted to find out where this is.
Town Hall Permit Application – Tabled until we hear about the assessment.
Building Permit Process – Table as this goes along with the Building Inspector item.
Employee Manual – Tabled to meeting on August 29.

Other:

The Secretary received a Town Hall Use Permit Application just prior to the meeting and presented it to the Board. Discussion ensued regarding the awaited assessment as well as the need for the building Assembly Permit, reiterated by Fire Chief, Jeremy Oleson. He said he could issue one with conditions specific to this event and that any future events would need to be evaluated for conditions specific to them. Chief Oleson also said it’s time that something must be done bringing this building into compliance – and if people don’t want to spend money on it, to look at a new one, but this cannot continue forever. Chairman Bussiere made a Motion to: Approve the permit with the condition that the Assembly Permit is secured and that because it’s is for over one hundred people, there will also be a Fireman on duty. This brought the question of charge and Chief Oleson said $35 per hour charge to residents. It was stated that when this subject had come up months ago, they wanted to give the residents a break on the cost. Chief Oleson reiterated that we need a plan to come up with something. Further discussion noted that because there will be alcohol, there has to be a Police detail as well which is currently charged out at $46.50 per hour. The Chairman said there should be no cost to the Town, so all expenses should be covered by the fee, which they are, though Chief Oleson said they were getting ready to review these. Therefore, it was noted the Police Detail is due to alcohol and the Fire Detail is due to the number of people involved. Selectman Scalley then made a Motion to: Approve with the conditions as well as the details for Police and Fire coverage at the cost of $46.50 each, per hour. Selectman Mycko seconded and the Motion passed unanimously. Chairman Bussiere rescinded his previous motion.

Selectman Scalley requested that Chief Oleson please issue an Assembly Permit for the Town Hall.

Chairman Bussiere asked if the employees had been polled for the best time to have a pizza/thank you party. The Secretary said she didn’t realize she should have done that and will do so in the next few days. Chairman Bussiere said it doesn’t matter to him if they want it at lunchtime or in the evening – whatever works best for the employees.

Chief Oleson said at the last meeting it was talked about that the benefits package should not be part of pay. He went on to say there are a number of employees who do not take the health insurance and asked if there will be any kind of buy-back. He said a number of towns do either a percentage of what the cost would be or even a set amount. Chairman Bussiere said he wants to check on this – if there is a choice, if it’s legal for a town to do, etc., before he answers this, but that it may be possible.

Chief Oleson said he had one more item, and that is that the Fire Apparatus maintenance line continues to be hit – as he noted to the Board previously. He said he will be over on that line, but will try to keep the bottom in tact or close. He went on to say the maintenance budget needs to be higher than $5,000 – costly equipment – hundreds of thousands of dollars value, also has high maintenance costs. The Board said they appreciate being advised of his budget issues. Bonnie Moroney, former Selectman, said the Select Board has authority on most of the Capital Reserve Funds and that an unexpected expense may be funded by a CRF if there is one for that reason. Chief Oleson said he will look into this.

Chairman Bussiere said the next meeting will be on August 29, 2016.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel at 7:55 p.m. Chairman Bussiere, yes, Selectman Scalley, yes, Selectman Mycko, yes.

As there was no discussion, Selectman Scalley moved immediately to return to public session. Selectman Mycko seconded and the Motion passed unanimously.

Chairman Bussiere made a Motion to adjourn the meeting and Selectman Scalley seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 7:59 p.m.