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Minutes of 10/3/2016

October 13th, 2016

Carroll Board of Selectmen
Meeting Minutes
October 3, 2016


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Paul Bussiere, David Scalley, Brian Mycko.

The meeting was called to order at 7:00 p.m.by Chairman Bussiere.

Members of the public present: Michael Hogan, Dianne Hogan, Imre Szauter, Claire Gritzer, John Gardiner, Sue Kraabel

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley said he wanted to correct the minutes of the last meeting under the category “Other.” Regarding a possible offer for the building inspector, he said it was for 20 hours and he felt it should not be omitted.

Selectman Scalley made a Motion to approve the minutes of 10/3/2016 as corrected and Chairman Bussiere seconded. The Motion passed. Selectman Mycko abstained as he was not here.

Sue Kraabel started 2017 budget presentations with her Treasurer’s budget. Prior to doing so though, she announced that this would be her last budget as she will not be running in March for Treasurer. She proceeded with her budget:

2016 2017
01-4130.10-134 Deputy Treasurer 300.00 300.00
01-4130.10-135 Treasurer 5,000.00 5,000.00
01-4130.10-201 Training & Travel 660.00 600.00
01-4130.10-202 Office Supplies 100.00 100.00

Mrs. Kraabel said she increased the Salary line by $500 and reduced the travel line by $60. When asked if the salary line is enough for the pay, she said she always considered it a stipend as it’s also partially voluntary. She was asked about the hours and said they vary but would average about five to six hours weekly. She went on to say that it has become much more difficult since she started as we are now accepting credit and debit card transactions. She briefly discussed the various duties of the position. When asked if an internal person could do it, she said she wasn’t sure as it may not be allowed. She continued saying she would not recommend combining it with another position. The Board thanked her for her service.

John Gardiner followed with the Library budget. He said the total budget has increased less than $1,200 of the last six years, amounting to an average of about $200, or a little over 1% a year. The majority of the increases have been for trying to provide an adequate salary for the Librarian as they feel his knowledge and professionalism are worthy of note and he thus deserves it. With this being said, the salary line is only increasing by $.25/hour. Because of decreases in other lines, this budget has increased only $70 over 2016.

2016 2017
01-4550.10-201 Books 1,450.00 1,450.00
01-4550.10-202 Subscriptions 500.00 500.00
01-4550.10-205 Miscellaneous 125.00 125.00
01-4550.10-208 Capital Items 250.00 250.00
01-4550.10-210 Computer/Software 400.00 350.00
01-4550.10-215 Audio/Video 350.00 350.00
01-4550.10-218 Dues/Training/Seminars 200.00 150.00
01-4550.10-220 Office Supplies 350.00 350.00
01-4550.10-222 Mileage 150.00 125.00
Totals 3,775.00 3,650.00

01-4550.10-100 Librarian Salary 9,900.00 10,095.00
01-4550.10-200 Telephone 675.00 675.00
________ ________
Grand Totals 14,350.00 14,420.00

Mr. Gardiner followed with the Emergency Management budget.

2016 2017
01-4290.10-100 EM Director Salary 1,000.00 1,000.00
01-4290.10-101 EM Assist.Dir.Salary 1.00 1.00
01-4290.10-200 EM Training/Mileage 500.00 500.00
01-4290.10.201 EM Radio Equip/Repair 1.00 1.00
01-4290.10-202 EM Emergency Op.Ctr. 500.00 500.00
01-4290.10-203 EM Equipment Acquisition 500.00 500.00
01-4290.10-204 EM Emerg. Op. Plan Update _0.00 7,000.00
Totals 2,502.00 9,502.00
Emergency Management Performance Grant (Awarded) Less -3,500.00
6,002.00

He reminded the Board that he had received the grant earlier this year, so he knows he has the money available for this purpose. He spoke of the importance of having a shelter and said 31 years ago he was hired as the Police Chief, which included being the EM, called Civil Defense Director at the time, and there was no shelter then, and there is still none. He said he had read in the minutes about the Fire Marshall’s inspection of the Town Hall and suggested using some money from his budget to at least get a transfer switch in for a generator. Mr. Gardiner noted that in the spring he tried to get a quote for one and it didn’t happen. He said for the continuation of services i.e. offices, etc., he thought the Town Hall would be the best location for an emergency shelter. There was brief discussion about getting a generator and when asked about the money in his budget, Mr. Gardiner said there isn’t any room to store anything so he hasn’t made any purchases.

Claire Gritzer was next with the budget for the Trustees of the Trust Funds, which she said is the same as 2016.
2017
01-4130.10-138 Trustee of Trust Funds 1,005.00
01-4130.10-140 Trustee Ed/Seminars 700.00
01-4130.10-141 Trustee Supplies __150.00
1,855.00

Mrs. Gritzer said the investments are valued at over a million dollars and was unsure when asked about interest. She said the treasurer would have those figures and feels we are doing quite well given the times. She told the Board that she talks to the broker and then the group discusses it before purchasing anything. Mrs. Gritzer was asked about the money in the Land and Buildings Capital Reserve Fund and if it could be used for a new building and she said it could.

With no more questions, Chairman Bussiere thanked all who attended and presented their budgets.

The Board was requested to approve changing the voting hours for the General Election so they will be open from 8 a.m. to 7 p.m. on Election Day. Selectman Scalley made the Motion to: Approve these hours for voting and Selectman Mycko seconded. The Motion passed unanimously.

The following items were approved and signed:

Driveway Permits – Fanning, Yacoby, Santoro, Panarello
Certificate of Occupancy – Panarello

There was a Driveway Permit for RiverRock Developers, LLC/Gould, but as one of the signatories was missing, the Board chose to wait before approving.

Follow-Up Items:

Building Inspector/Code Enforcement Officer – The Chairman noted the Board had met with Mr. Wiley at the last meeting and asked about meeting with Stan about the increased hours. He said it needs to be put in the budget. Selectman Scalley said the last time they spoke with him, he said he is doing 15 to 20 hours now. The Board asked Selectman Scalley if he would discuss this with Stan to see if he is interested. Sue Kraabel asked if they had talked with anyone Mr. Wiley has worked for. They said they had not, but Selectman Scalley said he works with the Bethlehem Fire Chief and if he doesn’t know the code he gets help there. They work closely together as may be needed. Selectman Scalley said Stan is very knowledgeable and if he doesn’t know something, he researches thoroughly. Discussion about inspections, etc., took place and Michael Hogan said it is important to make sure people are aware that they must make appointments with the Code inspector to come as he does not come automatically.

Structural Assessment of the Town Hall – Chairman Bussiere said we haven’t received it yet,
but expects that Chief Oleson will have something fairly soon.

Town Hall Assembly Permit – Tabled

Town Hall Permit Application – Tabled

Water Policy Revision – Chairman Bussiere said there is a meeting at 9 a.m., Wednesday, October 12, to work on this.

Employee Manual – The meeting with the employees is Wednesday, October 5, 2016 at 6 p.m.

Compensation for Employees not taking health insurance – The Board had received spreadsheets based on a survey with other area towns as well as some further away, with comparisons for those that do compensate employees. They discussed costs and amounts of various plans and coverage and also talked of possible costs of going to the insurance exchange. Selectman Scalley said they could put a warrant article in for the public to vote on whether to offer insurance to the employees or not. John Gardiner commented that they might have a problem getting employees if they don’t offer insurance. There was further discussion about the government healthcare program and it was stated that brokers are licensed to provide the information now. It was also suggested that the Board have a broker come and talk to them. Imre Szauter said his wife will be talking with a broker this week for her job and he would ask her to inquire if brokers charge a fee for getting information.

Other:

The Secretary said the office was open every day last week.

Selectman Scalley said Jeremy had called him a little earlier. He had gone to pick up the fire truck and it broke down, he believes it was the fuel line, and he said it is being worked on but he didn’t know if they would get it finished that night. Thus he had called for permission to stay overnight and charge it to the Town. Selectman Scalley said he told him that he couldn’t make that decision alone, and that he would bring it up at the meeting tonight. Chairman Bussiere made a Motion to: Authorize spending the money if Jeremy had to spend the night while the fire truck was being repaired. Selectman Mycko seconded and it passed unanimously.

Selectman Scalley said he saw in the minutes that by law if there is a change in wages that we have to put the change and the reason in writing, and asked if we have been doing that. The Secretary said that we have been.
Chairman Bussiere said he had just received a letter from Omni to expand two of their liquor licenses to include certain areas nearby. After each Selectman reviewed the letter and a brief discussion, Selectman Scalley made a Motion to: Approve to expand the licenses as requested. Selectman Mycko seconded and it passed unanimously. Selectman Scalley then made a Motion to have Chairman Bussiere sign the letter for the State of NH Liquor Commission when the Secretary completed it. Selectman Mycko seconded and it passed unanimously.

At 8:51 p.m., Selectman Scalley recused himself from the Board and went to sit in the audience. Speaking as a representative from Hunt Properties, he said they would like to remove the billboard sign from the front of the property for two to three years. He said they had spoken with the State and it is not in their right-of-way. He noted they had already removed one sign and are not putting it back. He said the sign in question is too big and they don’t allow that size anymore so they don’t want to risk losing their opportunity to put it back if they wish. The Board discussed reasons to approve this and not to approve, including limiting future Select Boards by speaking for them as well as there being provisions in the Zoning Ordinance for time limits for this or similar. Mr. Scalley said they are not asking for anything that someone else on Route 3 hasn’t already asked for and received. It was noted that property has kept the frame and he wants to remove his sign and frame completely. Mr. Scalley said he is asking for a waiver of three years. With little discussion, Selectman Mycko made a Motion to: Allow Hunt Properties to remove and replace the sign at the same size within three years from now. Chairman Bussiere seconded and the Motion passed.

Michael and Dianne Hogan announced the Parks and Rec Committee schedule for the weekend: Dance at the Town Hall Friday night, October 7; Haunted Trail at the Rec Area Saturday night, parking at St. Patrick’s Church parking lot and bus to Trail; and “Trunk or Treat” at the Rec Area for the smaller children on Sunday afternoon, October 9, from 1 to 3 p.m.

Chairman Bussiere said the next meeting will be on October 17, 2016, at 7 p.m.

As there was no further business, Chairman Bussiere made a Motion to adjourn the meeting and Selectman Scalley seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 9:05 p.m.