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Minutes of 11/7/2016

November 18th, 2016

Carroll Board of Selectmen
Meeting Minutes
November 7, 2016


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Paul Bussiere, Brian Mycko. David Scalley was excused.

The meeting was called to order at 7:02 p.m. by Chairman Bussiere.

Members of the public present: Greg Hogan, Tadd Bailey, John Trammell, Cyndi Smith, Carol Carlson Cunningham, Colleen Samson, Bonnie Moroney, Mike Gooden, Imre Szauter, Marc Brodeur, Jeremy Oleson, Ken Mills

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Chairman Bussiere tabled the minutes for 11/1/2016.

Proposed 2017 Budget Presentations began with the Town Clerk/Tax Collector, Becki Pederson

2016 2017
01-4130.10-136 Town Clerk/Tax Collector Salary 36,193 37,279 01-4130.10-137 Dep. Town Clerk/Tax Collector Salary 7,000 7,210
01-4130.10-210 Office Equipment 500 500
01-4130.10-211 Office Equipment Maintenance 500 300
01-4130.10-212 Association Dues 60 60
01-4130.10-213 Office Supplies 2,500 2,300
01-4130.10-214 Computer Software 7,400 8,100
01-4130.10-215 Summit/Cama 750 750
01-4130.10-216 Postage 2,800 1,800
01-4130.10-217 Telephone 1,564 1,064
01-4130.10-218 Bank Service Charge 75 75
01-4130.10-219 Advertisements 250 300
01-4130.10-220 Registrars Fees 400 400
01-4130.10-221 Miscellaneous 200 200
01-4130.10-222 Training/Conference 1,100 1,100
01-4130.10-223 Travel 150 150
01-4130.10-224 Property Tax Abatements 1,000 1,000

01-4130.10-225 Marriage/Vitals 1,100 1,100
01-4199.10-200 Dogs 457 457
________ _______
Totals $ 64,000 $ 64,145

Ms. Pederson said she increased the salary lines by 3%, the Computer Software line by $700 for the new GIS program and the Advertisements line by $50. She said she reduced Equipment Maintenance by $200 and Postage by $1,000. There was no further discussion and the Board thanked Ms. Pederson.
Following Ms. Pederson, Carol Carlson Cunningham presented the Chamber of Commerce budget.
2016 2017
01-4589.10-301 Beautification 1,000 1,000
01-4589.10-303 Information Booth 10,400 10,400
_______ _______
Totals $ 11,400 $ 11,400

Mrs. Cunningham explained they will use $650 of the money for Beautification to repair the roof on the gazebo to stop the leaking. She said more work needs to be done on the roof but they can’t do it. The Information Booth line is for payroll and taxes for their employees, insurance, Wi-Fi and the Porta-Potty. Cyndi Smith explained that the second page of the budget was the current year expenses to date, and these were less than the actual money appropriated because they haven’t completed the year to close it out yet. This cleared any confusion and Chairman Bussiere thanked Mrs. Cunningham and the Chamber members who accompanied her.

Chief Trammell spoke to the Police Budget which he had submitted several weeks previously and asked if any of the Selectmen had any questions. As they did not, he went on with the warrant article he was submitting and said this is in keeping with the schedule for purchase and rotation of cruisers. He said instead of another Tahoe they are looking at the Ford Interceptor which is the police “version” of the Explorer. Sgt. Tadd Bailey said with just two vehicles, the Tahoe feels too large but they still get the four-wheel drive with the Ford which they need on so many of the roads.

Chief Trammell said they’ve recently had issues with the Tasers so he has revised the budget Vehicle Lease line to Taser Lease line as they need to get new ones. They compared costs and to purchase one Taser with the holster, batteries and cartridges, the cost would be $1,066 per unit. They can enter into a lease program and for six units it would be $26 per unit per month at $156 or yearly of $1,872, which also allows them to keep their equipment updated. As technology is ever-changing, this is a very positive aspect of leasing. There will be very little difference in the budget because of this revision as it was reduced from the current year. When asked about firearms, etc., Chief Trammell said Jeremy Oleson is now certified as he has just been to school and has all of the up-to-date information on the Tasers as well. Chairman Bussiere said Chief Trammell’s hard work on keeping the budget down is commendable. As there was no further discussion the Board thanked Chief Trammell and Sgt. Bailey.
Lastly, Maryclare presented all General, Executive, Administrative, Insurance, Welfare Financial, Patriotic and Property Inspection.


2016 2017

01-4130.10-130 Selectman 2,100.00 2,100.00
01-4130.10-131 Selectman 1,800.00 1,800.00
01-4130.10-132 Selectman 1,800.00 1,800.00
5,700.00 5,700.00


01-4150.10-110 Administrative Assistant 33,783 33,783
01-4150.10-111 Selectmen's Office Staff 21,447 21,447
01-4150.10-114 Sel. Off. Overtime 1 1
01-4150.10-250 Tax Map 3,000 3,000
01-4150.10-260 Town Report 2,400 2,400
01-4150.10-301 Auditing 16,000 16,000
01-4150.10-390 Office Equipment 3,300 3,500
01-4150.10-603 Office Equip. Maintenance 700 700
01-4150.10-604 Association Dues 1,700 1,900
01-4150.10-620 Office Supplies 2,500 2,500
01-4150.10-621 Computer Software Support 7,300 8,100
01-4150.10-622 Manatron (Proval)/Summit 901 901
01-4150.10-625 Postage 1,000 1,500
01-4150.10-740 Telephone 1,900 2,022
01-4150.10-800 Town Officers Expense 1 1
01-4150.10-801 Bank Service Charges 100 300
01-4150.10-802 Advertisements 900 900
01-4150.10-803 Registrars Fees -
01-4150.10-804 Miscellaneous 500 1,000
01-4150.10-805 Training 900 900
01-4150.10-808 Comstar Billing Fee 1 1
01-4150.10-809 Travel Expense 1,200 1,500
99,534 102,356

02-4150.10-808 Comstar Billing Fee 1 1

Property Assessing
01-4152.10-200 Property Assessing 15,000 18,000
15,000 18,000
Legal Expense
01-4153.10-200 Legal Expenses 15,000 17,000
15,000 17,000

Personnel Administration
01-4155.10-200 Retirement 100,000 112,110
01-4155.10-201 FICA 17,200 17,200
01-4155.10-300 Medicare 8,000 8,500
01-4155.10-300 Employee Insurance 163,000 154,000
01-4155.10-301 Unemployment Comp 3,785 4,150
291,985 295,960
Insurance
01-4196.10-520 Town Insurance 31,000 35,000
01-4196.20-520 Workers' Compensation 20,000 19,000
51,000 54,000


Public Assistance
01-4441.10-200 Welfare Direct Assistance 25,000 10,000

25,000 10,000

DEBT SERVICE

Principal Long Term Notes
01-4711.10-200 Long Term Notes, Landfill, Water 67,078 68,197

Interest
01-4721.10-200 Long Term Notes, Landfill, Water 18,070 16,500
01-4721.10-201 Int T.A.N. 400 400
85,548 85,097


PATRIOTIC
01-4583.10-200 PT Memorial Day 1,000 1,000

PROPERTY INSP.
01-4240.10-200 PI Property Inspections 500 500
-201 PI Timber Inspections 500 500
-203 PI Third Party Review 1,000 1,000
-204 PI Prop. Insp. Training 450 450
2,450 2,450



Chairman Bussiere asked about the increase in Principal Long Term Notes and was told the water note had been refinanced last year which increased the annual payment slightly but reduced the repayment schedule by several years, which will save money in interest payments.

The Board thanked Maryclare.

Ken Mills came to revise the budget for the Planning Board as it had not been apparent that money for their share of the new GIS program had already been include, so that line (903) was reduced to $1,900. The line for Master Plan and Updates for Site Plan Review and various regulations has been increased by $5,000, as North Country Council will work them to review all of the regulations, etc. to update them, a project they have been trying for at least seven years to do. This will also include digitizing all the updated information. Mr. Mills said this is a huge job and everyone on the Planning Board essentially volunteers and many of them have jobs, so finding the time for this has been impossible. He said they had increased the salary line for the Secretary which was due to increased activity, always difficult to estimate, and most often would preclude the updating required.

Mr. Mills also spoke about space for the Secretary which he believes would not only make more sense for having this back in the Town Hall, but should increase productivity. He has looked it over with Greg Hogan, Public Works Supervisor, and Fire Chief, Jeremy Oleson. As it is now, the Secretary has to pack everything up to either take home with her or to lock away in files that are not even in any office. When she comes to work, it’s the reverse of taking everything out, setting everything up and then trying to work in an open area where people pass through, etc. His thought was to use space in the front hallway at the Town Hall to build a small office which would afford privacy and could be locked. He said this would facilitate getting paperwork, etc., organized and may even allow them to reduce the salary line at some point. Chief Oleson was asked about this and said he has no issues, other than probably wanting a detector and emergency lights. It was noted the space should also be able to be used by the ZBA. They came up with an estimate of about $1,500 to do this project.

The following items were approved and signed:

Town Hall Use Permit Application – NH State Police, Troop F
Oaths of Office, Alternates, Planning Board – D. Hogan; G. Hogan

Chairman Bussiere returned to the Warrant Article for the new police vehicle as the Board had not voted on it. Chairman Bussiere made a Motion To: approve and recommend the Police Cruiser Warrant Article. Selectman Mycko seconded and it passed 2 to 0.

The Chairman reminded that Town Department warrant articles are due to the Select Board.
The Secretary said she had put on the previous agenda that warrant articles were due November 7, and said this was to encourage department heads and not meant to imply that all warrant articles were due. Petition warrant articles are actually due January 10, 2017, and she apologized if this caused confusion as it wasn’t meant that way.

The Chairman reminded Department Heads that Employee Evaluations are due to the Selectmen’s office by November 14, or close to that if possible. She said she will check and if not done, will forward Supervisor evaluation forms to the Board.


Follow-Up Items:

Report of Safety Issues to be Addressed – Chief Oleson said send the draft copy, but it’s what they’ve already spoken of: alarm, lighting, flame resistant paint on all the wood paneling

Town Hall Assembly Permit -- Tied to Safety Report

Town Hall Permit Application – Tied to Safety Report

Water Policy Revision – In Process. Chairman Bussiere said they are meeting again on
Wednesday, November 16, 2016 at 9 a.m.

Employee Manual – In Process.

Compensation for Employees not taking Health Insurance – Chairman Bussiere said they are awaiting some information and hopes to finalize by the next meeting.

Other:

Marc Brodeur said he had paperwork from the State for the reappointment of Forest Fire Warden and Deputy Forest Fire Wardens. These are himself as Forest Fire Warden and as Deputies, Jeremy Oleson, Tadd Bailey, Michael Rouillard (“Miggy”), Josh Robertson and Brad Houston.
Chairman Bussiere made a Motion To: Approve the named positions and sign the reappointment form. Selectman Mycko seconded and the Motion passed. Mr. Brodeur said he will make a copy and get it to the Selectmen’s Office.

Bonnie Moroney said she had attended a Building Committee meeting recently. She said in 2014 there was a Building Committee that met faithfully through the year and did a warrant article for Town Meeting. At the last minute, her two colleagues put a second one in to include the Town Offices as well as the Fire and Police Departments. This caused confusion and left a lot of questions unanswered and both articles failed. She said they were supposed to get a Committee going right away to address this and feels that now, almost two years later it is very disturbing to get something this important going. She said this should have been done in March or close, so that there would be information and time to get people involved and knowing what was going on. She said they were supposed to get right on it, but no, nothing happened. Chairman Bussiere said he can’t speak for anyone else, but he won’t deny he was one who was involved and is hoping another year won’t go by this time. He said he can’t argue about the time that has passed. Mrs. Moroney said she was disgusted that there were no Selectmen at the meeting and feels there should be at least a Selectman at these meetings. She said she finds no fault with the new Chairman, Imre Szauter, who is doing a great job, but feels he got a lot dumped on him.

Chairman Bussiere thanked Mrs. Moroney and said they will work to improve this.

Greg Hogan said he is sure everyone knows the big furnace at the Town Hall is on its last legs – it has a year or two, maybe a week – they can’t know for sure. He said he got a quote from Fitch Fuel and they figure when he asked what the return would be, that there would a 25% reduction in oil use, thus it should be paid for in four years. The quote was about $20,000 to replace the big unit with two smaller ones. They can be moved to a new building if that’s the way we want to go.

Mr. Hogan said upgrading the fire alarm system required by the State Fire Marshall’s Office would be about $15,000, and the special fire resistant paint and additional lighting could be another $25,000. He said he is still awaiting estimates on these. Ken Mills said with the heat being moveable, he wondered if the alarm system would also be transferable. Both Mr. Hogan and Chief Oleson felt it would not, which is what Mr. Mills said he thought would be the answer.
Mr. Mills said he wanted to clarify that he still feels they should try fixing an office for the Planning Board.

The Chairman reminded everyone to vote tomorrow!

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for legal 7:55 p.m. Chairman Bussiere, yes; Selectman Mycko, yes.

At the close of non-public session at 8:20 p.m., Chairman Bussiere moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.

There being no further discussion, Chairman Bussiere made a Motion to adjourn the meeting. Selectman Mycko seconded and the Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:23 p.m. The next meeting will be Monday, November 21, 2016.