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2006 Budget Committee Archives
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- The 2006 Budget Committee
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Budget Committee minutes of October 24, 2006
October 25th, 2006
Carroll Budget Committee
Minutes of the October 24, 2006 meeting
In attendance: Linda Dowling, Chair; Tom Gately, Vice Chair; Carmine Fabrizio, Karen Moran, Bonnie Moroney, Pam Walsh. Excused: Ken Mills Others present: Becki Pederson, Sue Kraabel, Karen Horsch, Bill Dowling. Bonnie had to leave briefly to attend a concurrent session.
Chair called the meeting to order at 6:57. Tom motioned to accept the minutes of 10/17/06 as printed. Karen indicated that the first word on the 8th paragraph of page 2 should read “Town Report”, not “Auditing”. Tom re-motioned to accept as adjusted, Carmine seconded, all in favor.
Chair provided an updated review schedule, with only change being 11/7 will now meet on 11/9 to accommodate the Election.
Cartographic proposals were handed to members, Sue K said they have not been signed or approved. Karen suggested they be tabled until confirmed.
Becki provided the Collector’s Trial Balance and a listing for the Town Clerk of revenues and fees collected for the year. $2,653,691.93 cash in per Collector’s Trial. Becky also reminded the committee that her request for an extra $1,000 salary should be considered as she does not take any medical or dental benefits.
Karen asked in general if the revenues seem “average” or if there are any noticeably too high or too low for some reason. She indicated that the tax liens should be cleared up as there is by statute 2 years and 1 day allowed.
Sue K indicated that the AMC PILT of $10,000 and the White Mountain National Forest PILT $22,500 will be different in 2007 as the AMC PILT ends at 12/06. AMC should be taxed as any other property in 07 and beyond.
Chair asked if Becki was responsible for the accounts under Elections and Registrations. Karen suggested Chair contact Mac McQueeney as the Moderator.
Chair asked about dog licenses and fees, and Becki said the license compliance has increased with broader public awareness and wider Police enforcement. All licenses expire April 30, 2007.
Chair indicated she had spoken with Stan Borkowski who will be at the meeting 11/14 for the Building Inspection portion of the budget.
Chair then asked Becki if she had reviewed comparable Town Clerk and Tax Collector salaries to determine if she is within a reasonable scale. Sue K indicated she had a current listing by town and position.
Sue indicated that the FICA, Retirement, Medicare estimates were based on the projected salaries multiplied by the appropriate rates. Retirement rate changes 7/1/07. Health insurance estimated with a 15% premium increase and the increase and changes to the benefits taken.
Regarding the Office Equipment estimate of $7,000, there continues to be discussion of a new photocopier, with less than $2,000 spent ytd. Sue indicated the copier has been repaired and should not need replacement, but the motor might. Tom indicated the town should look into lease vs. buy. Karen reminded Tom in 2005 for 2006 bids had been requested for such. All agreed the bid amount would not be the same.
Sue indicated BMSI is the most widely used municipal software. Telephone support is provided and helpful.
Chair asked about MaryClare-Sue indicated she is both the planning and zoning secretary. Time spent as well as postage, ads, legal fees, etc will be better accounted than in prior years. Sue also said the Registrar Fees paid by the town are a wash as the town is reimbursed for them. In the future, developers will make a check out directly to Coos County so the town will no longer reflect either the expense or the revenue.
Sue then brought the warrant for the second full-time firefighter to the attention of the committee. Warrant is for base salary only, and she wanted to let us know that the personnel taxes and benefits had not been included in those line items, in case the warrant passes. Least cost to add if no benefits taken is $7,965, highest possible extra taxes and benefits $25,000, none of which has been included in the taxes and benefits sections of the selectmen’s budget figures.
The change of the name of the Fire Department and Ambulance Apparatus and purpose of the Special Revenue Fund so established in 2003 is also a warrant. Sue said needs 2/3 approval.
Karen Horsch provided a summary of cash activity for the year. Karen M. asked to what the reconciliations are compared, and Karen H indicated deposit tickets and check disbursement. Sue K reconciles the presented information to the general ledger for the general fund-working on the others.
Karen presented her request for 2007 with $3,960 as a salary and $490 as mileage reimbursement. Sue indicated the salary goes on the Town Officer Treasurer salary line 01-4130.10-135 and the mileage is part of account 01-4150.10-800, Town Officer Expense
County assessment for Carroll for 2007 is $928,804. School payments are now current, with anticipated payments due for 2007 (through June) $991,540.
Sue said rooms and meals revenues are the only thing based on population rather than property valuation.
Town clerk revenue is up approximately $20,000 from 2005-2006
Amortization schedules for the two bonds were provided and the estimates for principal and interest payments agree with the schedules as noted.
Account 3509 Miscellaneous Revenue is overstated by approximately $8,000 bring the actual down to about $3,600. $1,500 is recycling center and $6,500 was a payroll liability mispost.
Bonnie rejoined the meeting at 8:15, inquired about the process for North Country Home Health to request funds from the town. Chair indicated the organization normally writes to the selectmen, and the request for funds becomes a selectmen’s warrant article.
Tom noted he will not be available for the 10/31/06 meeting, nor will Ken Mills.
Chair indicated that the next meeting will be Tuesday October 31 at 7:00 at the town hall.
Tom motioned to adjourn, Pam seconded, all in favor. Chair closed the meeting at 8:23.
Respectfully submitted,
Karen Moran, Secretary