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Minutes of 10/16/2006

October 16th, 2006

Carroll Board of Selectmen
Meeting Minutes
October 16, 2006
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Susan Kraabel, Secretary.

Board members present: Bill Wright, Allen Strasser, Bonnie Moroney

The meeting was called to order at 7:03 PM.

Members of the public present: Bill Smalley, Rick Brown, Dale Shakespeare, Henry Spencer, Roberta McGee, Eleanor Brauns, Tadd Bailey, Tom Gately, Ann Fabrizio, Carmine Fabrizio, Doug Bews, Scott Hayes, Billy Rines, Evan Karpf, Jeff Duncan

The board announced the approval of bills and signing of checks.

Selectman Strasser moved to approve the minutes of the meeting on 10/03/06. Chairman Wright seconded, and the motion was passed unanimously.

Selectman Strasser moved to add the budget recommendations approved by the selectmen on October 9th to the minutes for that meeting, and approve the minutes as amended. Selectman Moroney seconded, and the motion was passed unanimously.

Henry Spencer came before the board to ask permission to talk to employees about Aflac insurance. He said Aflac is strictly voluntary and paid for by each employee. There is no town expense. The two common policies are accident and disability. Accident insurance can be purchased by anyone on the payroll including volunteer firemen, but for disability an employee must work at least 30 hours per week. Mr. Spencer stated that at least three employees must sign up for coverage from the town. With the selectmen’s approval, Mr. Spencer will contact the secretary to arrange times for him to speak to town employees.

Scott Hayes explained to the group that he has been involved with the town water system for about a year and a half, mostly at the pump house dealing with water treatment. He estimates that working a day or two per week, it may take a couple months to get the water meters tested, repaired, or replaced if necessary to get the metering project on line. He probably wouldn’t be using one of our employees and could start next week. His rate would be $40/hr. He also said he’d talk with selectmen about rate setting, and anticipates that water usage will go down once residents are billed based on usage. Chairman Wright moved to have Mr. Hayes work on the meter project. Selectman Moroney seconded the motion, and it was passed unanimously.

An invitation to attend an informational meeting with Time Warner Cable representatives was read. Dale Shakespeare said he’d look at the schedule and let us know which of the meetings he will attend. One is a breakfast meeting in Lincoln on November 14, and the other a luncheon meeting in No. Conway on November 14.

Evan Karpf said the Planning Board had asked Bill Smalley to serve as an alternate member of the board, and asked the selectmen to approve this appointment. Chairman Wright moved to appoint Cpl. Smalley as alternate to the Planning Board, Selectman Moroney seconded, and the motion was passed unanimously.

Stan Borkowski’s report is posted on the bulletin board.

The following documents were approved and signed by the selectmen.

Certificate of Occupancy ?" Bretton Woods Motor Lodge
Certificate of Occupancy ?" Margriet Groffen
Town Hall Use Permit ?" Greg Williams - $100 Fee
Water Warrant $88,381.83
Supplementary Water Warrant $3,120.00
O’Brien, Buswell, Myers - Water Turn offs - $120
Elworthy ?" Hookups - $3,000
Water Abatement ?" DeCastro
Intent to Cut ?" Ed Martin
Key Request for Georgia Brodeur

Selectman Strasser presented possible responses to a letter from Plodzik & Sanderson our former auditors, but when the selectmen agreed that P & S did not expect to conduct audits for us in the future, it was decided not to respond to their letter.

Chairman Wright read the following proposed article from Bill Dowling.

“To see if the Town will vote to place all monies raised by the Transfer Station into the Special Revenue Fund set up at the 2001 Town Meeting for that purpose.”

It was explained that the 2001 warrant article raised questions about which monies were to be deposited in the Special Revenue account, and this new article clearly states all money from the transfer station will be deposited. It was also stated that a warrant article is needed each year in order to spend the money put in the account during previous years. Selectman Strasser moved to accept the above warrant article, Chairman Wright seconded the motion, and it was passed unanimously.

A second warrant article from Mr. Dowling was read.

“To see if the Town of Carroll will vote to raise and appropriate the sum of $906.25 to contribute to the regional Household Hazardous Waste Collection Program. The program will provide residents access to a Household Hazardous Waste collection of household generated hazardous waste such as oil based paints, paint thinners, solvents, pesticides, gasoline and household cleaners.”

This is a repeat of an article passed last year, which allows residents to take hazardous items to Littleton on collection day in 2007. The town will be billed based on the number of vehicles participating that day. In 2005 there were 2 vehicles from Carroll, in 2006 there were 5. Chairman Wright moved to accept the article, Selectman Moroney seconded, and the motion was passed unanimously. All three selectmen signed the letter of intent to be sent to Pemi-Baker solid Waste District.

Cpl. Smalley said he had discussed the warrant article submitted for purchase of 5 Taser guns with John Trammell, and since there is still money in the 2006 police budget, proposed buying the tasers now, and withdraw the 2007 warrant article. Asked if they had discussed liability issues, Cpl. Smalley said they had, that some officers were already certified, and the rest would be before any use of the tasers. Selectman Moroney moved to use 2006 budget money to purchase the tasers, Selectman Strasser seconded, and the motion was passed unanimously. Selectman Strasser moved to withdraw the warrant article for the taser guns, Chairman Wright seconded, and the motion was passed unanimously.

Proposals from Cartographic Associates for 2007 Tax Map Maintenance ($1750), Planning Map Maintenance ($350), and Street Numbering Updates (various individual charges) were read and discussed. Cpl. Smalley asked for a change on the Street Numbering proposal to include 5 prints of the Dispatch Map rather than 2, and a CD listing of properties. Discussion about adding mapping costs to the Planning Board checklist for subdivisions took place and Dr. Karpf will take this up with the board. He will also handle fees that should be charged to developers for various street signs on the private roads in new subdivisions. Currently the town is paying for the signs and labor to put them up.

Selectman Strasser told Dr. Karpf that they have created a warrant article to fund the cost of a part time land planner to assist the Planning Board in its dealings. Also Selectman Strasser will get together with Billy Rines to create a warrant article for putting Highway Block Grant funds in a special revenue fund for highway maintenance and upgrades only, rather than depositing funds into the general fund.

There will be a department head meeting next Monday after the selectmen’s meeting. The main focus of the meeting will be to begin the process of writing a procedure manual. Selectman Strasser will come up with a draft for the manual, and with department heads, they will draw up a list of procedures to be written. Departments will have to coordinate with each other to write the procedures, and hopefully the manual can be completed by the March election. Selectman Strasser said his intention is to have monthly department head meetings until the manual is done, and then quarterly meetings. Selectman Strasser will get something to each department head this week, so they know what materials they might bring to Monday’s meeting.

Selectman Strasser said they had received a letter from the Mount Washington Regional Airport Commission regarding him serving on the commission. Because the Town of Carroll has not financially supported the airport in recent years, it is not considered a Member Town and is not eligible for a seat on the Commission, and that they appoint a representative, not the Select Board. Selectman Strasser presented a letter he’d written to the commission explaining that the previous Carroll representative had been appointed by the selectmen, and that the town would be voting in March on whether to financially support the airport. Chairman Wright moved to sign the letter, Selectman Strasser seconded the motion, and it was passed unanimously.

Selectman Strasser quoted some numbers from the schedule of payments to the White Mountain Regional District. He pointed out that the payments in the second half of 2007 will be less than those in the second half of 2006. He did caution that as property values increase, so will our payments to the district.

Selectman Moroney said a floor expert had recommended to her that we strip and seal the kitchen floor before the painting project begins. If someone would accidentally spill paint on the floor as it is now, any stain would be almost impossible to clean given the fact that there’s no surface sealant. The secretary will contact Liz Sobliros to see about doing the floor soon. And people were asked to stop by the town office to help select colors for the kitchen area.

Dr. Karpf mentioned that he’d spoken to Fred King regarding the possible Crawford’s Purchase annexation. He is gathering information about advantages or disadvantages as well as the process of annexation, and will keep the board informed.

Jeff Duncan told the board that in the process of installing the generator and enlarging the fire station earlier this year, they discovered electrical deficiencies in the building. Given the fact there is still money left in the fire department budget for 2006, he asked permission from the selectmen to use this money to correct some of the problems. Chairman Wright moved to allow him to use remaining fire department budget dollars to fix electrical problems in the station. Selectman Strasser seconded, and the motion was passed unanimously.

Doug Bews talked about how dark the parking lot away from the town hall is, and felt it was a safety issue when people leave the building after evening meetings. He asked if there could be a new light installed, or if an existing light could be relocated. Billy Rines will look into relocating or redirecting existing lights in order to avoid having PSNH install a new one.

Dale Shakespeare expressed his concern about the businesses located on the Route 3 strip south of the traffic lights. Weather conditions the past couple years have put some of them in jeopardy, and he was looking to see if the selectmen had taken that into consideration. There were some suggestions that perhaps stepped up advertising might help, and the possibility of an indoor water park at the Mt. Washington Hotel Resort.

Dr. Karpf took the opportunity to thank Selectman Moroney for all the work she did to make Saturday night’s Pot Luck Supper a success. Everyone agreed that it was a special and successful event.

At 8:30 PM, as there was no additional business, Chairman Wright declared the meeting ended.

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