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Minutes of 10/29/2018

November 9th, 2018

Carroll Board of Selectmen
Meeting Minutes
October 29, 2018


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: David A. Scalley, Brian P. Mycko, Bonnie J. Moroney

Members of the Public Present: Greg Hogan, Imre Szauter, Michael Hogan, John Trammell, Jeremy Oleson, Cpl. Andrew Hennessey, Ben Jellison

The meeting was called to order at 7:00 p.m. by Chairman Scalley.

Pledge of Allegiance.

The Chair announced the approval and signing of the manifests.

Selectman Moroney made a Motion to approve the minutes of October 22, 2018. Chairman Scalley said he had a correction under “Other” that he did not ask Selectman Mycko about the Police Chief Search Committee, but that Selectman Mycko brought it up as he had put things on hold after receiving Chairman Scalley’s email. Chairman Scalley reiterated that he had not sent the information from our insurance company to hold things up, but to assist the Committee in the process. Selectman Moroney made a Motion to: Approve the minutes as corrected. Chairman Scalley seconded and the Motion passed unanimously.

Imre Szauter reported on behalf of the Building Committee. They met on October 25, with 15 members and Project Manager Allan Clark in attendance. Also attending were Justin Roshak from Salmon Press and Chad Fillion from Granite North Television (formerly Channel 2).

Discussion included providing transportation for voters if inclement weather; reviewing budget considerations as well as sources for loans, grants, and rebates; developing a draft warrant article for consideration by the Select Board; and working on supporting documents. The brochure for the police department, created by Tadd Bailey, was reviewed and approved with minor changes. It was noted there will be no town funds used for printing this as it will be paid by private donations. They also voted to bring to the Select Board, the creation of a short video highlighting our buildings and the new Franconia Public Safety building. Mr. Szauter said they are bringing this to the Select Board even though they have the authority to go ahead with it, because they would like the Board’s approval. This will be going on Spectrum (Channel 2), YouTube, and Facebook. Selectman Mycko suggested that it also be put on the Town website. Mr. Szauter and Mr. Clark met with Justin Roshak and Chad Fillion to discuss details and cost, estimated at $476.

Mr. Szauter noted that the 2018 warrant article for the project included authorizing the use of $250,000 from the New Land and Building Capital Reserve Fund as well as $20,000 from the Library Improvement Capital Reserve Fund. As they believe using these funds will help to reduce the actual amount for the loan, they want to consider them again for the new warrant article.

Mr. Szauter acknowledged the dedication of the Committee’s Recorder, Sue Kraabel, for completing the draft minutes so quickly, in three days, which provided extra time for the Committee and any others to read them.

Mr. Szauter noted again they have not spent any of the $25,000 allocated by the Select Board. He announced their next meeting would be Thursday, November 15, at 9 a.m. at the Town Hall.

Selectman Moroney asked if there was anything from the Building Committee for the next Newsletter. When asked she said she would like material by December 1st. Information about the filming was brought up and Mr. Szauter stated that he had spoken with Greg Hogan about filming the police station building and the Hogans approved it. Selectman Mycko made a Motion to: approve filming the Town Hall and the Fire Station and to approve the estimate of $476 for the filming and the showing/posting of it. Selectman Moroney seconded and the Motion passed unanimously.

The Board thanked Mr. Szauter for the report and for his and the Committee’s work.

Budget presentations resumed this week. Greg Hogan, Public Works Supervisor, has several departments and began with Highway.
2018 2019
01-4312.10-100 Road Agent Salary 27,560 28,392
01-4312.10-101 Part-Time Labor 1 0
01-4312.10-102 Overtime Pay 5,000 7,000
01-4312.10-103 Highway Helper 19,141 22,578
01-4312.10-104 Highway Helper II 5,396 8,736
01-4312.10-200 Telephone & Computer 1,500 1,500
01-4312.10-201 Shop Expenses & Tools 2,000 2,000
01-4312.10-202 Field Tools 1 0
01-4312.10-250 Equipment Purchase 3,000 3,000
01-4312.10-260 Equipment Repairs and Maint. 9,000 9,000
01-4312.10-271 Radio Repairs 1 1
01-4312.10-300 Road Maint-see next 10 accts. 1 1
01-4312.10-301 Highway Maintenance-Grading 1 1
01-4312.10-302 Cold Patch 1,200 1,200
01-4312.10-303 Hot Top 1 1
01-4312.10-304 Highway Maint & Resurfacing 1 1
01-4312.10-305 Roadside Mowing 2,100 2,100
01-4312.10-306 Culvert Replacement 1,500 1,500
01-4312.10-307 Winter Sand 6,000 6,000
01-4312.10-308 Salt 3,000 3,000
01-4312.10-309 Gravel 500 2,500
01-4312.10-310 Bridge Repair & Maint 1 1
01-4312.10-311 Contract Labor-Sweeping 4,100 4,100
01-4312.10-350 Gasoline 9,000 9,000
01-4312.10-360 Clothing 500 1,000
01-4312.10-800 Training 1,000 1,500
01-4312.10900 Miscellaneous 300 500
01-4312.10-901 Sidewalk Repair 2,500 5,000
01-4312.10-902 Supplies 200 200
01-4312.10-903 Signs & Posts 2,000 2,000
-------------- -------------
$ 106,505 $ 121,812

Mr. Hogan said no one has spoken of salaries so he has included increases of 5% on each budget at least as a starting point. He reviewed his budget increases: clothing as he wants to try some that say “Town of Carroll”—tee shirts, hoodies, etc., to establish a sort of base to which they can add items. Training line is increased as there are a lot more courses offered through the UNH program of which he is hoping to take advantage. He also wants to get Andrew into a number of them which also includes a lot of safety. Gravel is up as he plans to do more road work and is working on a program that will provide for even more road work.

Mr. Hogan then presented the “Highway II” budget which is the same as the first, except that line 01-4312.10-304 is increased by $97,804 for doing work on Parker Road, Parker Road Extension and Ruth Road. Ben Jellison asked what work would be done and Mr. Hogan replied that Ruth Road would be like Straw Road, with a “Chip Seal” and the Parker Roads would be more extensive with pulverizing, crowning, shimming and “Chip Seal.” This is a newer process in the last five years, but has proven to be very good where it has been done.
Discussion of roads ensued and he said Pike will be coming to price Blueberry Hill Road and Woodcrest Road. They are trying to make everything fair and affordable and he said they have to start somewhere. He said budgets have gone down for many years so he feels it’s the time to try and start something. When asked about the Capital Reserve Fund, he said he is hoping to keep it built up and use it for maintenance when they can do so with a plan and on a regular basis. Mr. Jellison asked if any thought had been given to going back to dirt. Mr. Hogan said it had and that they are actually more expensive to do. He said they have looked into it and he is getting information to support this. Michael Hogan said he is concerned that increasing the budget on roads, etc., will undo the work for the new building project. Selectman Moroney said she feels it would work better as a warrant article that shows which roads will be done and which will show the tax impact. Greg Hogan said that was why he had done the two separate budgets – so they could talk about it. They decided to go back to the first Highway budget and add $10,000 to line 304 which will allow being able to at least do some work on the roads.

Chairman Scalley said they are still not sure what they’ll be doing about wages, but he has no problem approving this Highway budget of $131,812. The Board agreed.

Greg Hogan moved on to General Government Buildings. He noted he had switched wage amounts among the departments so labor lines are a little lower.

2018 2019
01-4194.10-100 Janitor 8,040 8,040
01-4194.10-101 Town Buildings Labor 1,000 3,000
01-4194.10-102 Recreation Area Labor 500 500
01-4194.10-103 GB Highway Helper 1 Labor 1,000 500
01-4194.10-104 GB Highway Helper 2 Labor 1,000 500
01-4194.10-200 Contract Labor 1,000 1,000
01-4194.10-400 Water 2,200 2,200
01-4194.10-412 Heating Plant Maintenance 2,000 2,000
01-4194.10-420 GB Electric – Town Hall 5,000 3,600
01-4194.10-421 GB Electric – Highway Garage 1,500 1,300
01-4194.10-422 GB Electric – Police Station 4,200 4,200
01-4194.10-423 GB Electric – Fire Station 3,800 3,300
01-4194.10-424 GB Electric – TRFR Station 2,800 3,400
01-4194.10-425 GB Electric – Rec 450 400
01-4194.10-430 Repairs & Maint.Town Bldgs. 10,000 15,000
01-4194.10-440 Rec Area Maintenance 500 500
01-4194.10-450 Rentals and Leases 22,470 23,144
01-4194.10-500 GB Heating Oil – Town Hall 6,000 4,500
01-4194.10-501 GB Heating Oil – Highway Gar. 4,000 4,000
01-4194.10-502 GB Heating Oil – Police Station 6,000 4,000
01-4194.10-503 GB Heating Oil – Fire Station 6,000 6,000
01-4194.10-504 GB Heating Oil – TRFR Station 3,000 2,300
01-4194.10-610 Janitor and Misc. Supplies 1,000 1,000
01-4194.10-700 Alarm System 1,500 1,500
01-4194.10-701 Fire Extinguisher Maint. 1,200 1,200
01-4194.10-900 Miscellaneous 500 500 _________ _________
$ 96,660 $ 97,584

Mr. Hogan said the Repairs and Maintenance line is increased as he wants to build a salt shed. He said he can purchase a kit and it can be built by his crew. When asked, Mr. Hogan said there is no extra money in the Repairs line in case the building project fails. The Chairman asked about the possibility of combining the Transfer Station and the Highway Garage. Little discussion took place, though the cost to do so was brought up but not expanded upon.

Selectman Mycko made a Motion to: Approve the General Government Buildings budget of $97,584 with a possible adjustment for salaries. Selectman Moroney seconded and the Motion passed unanimously.

At this point, it was asked that the Board go back to the Highway Budget. Selectman Mycko made a Motion to: Approve the Highway Budget of $131,812 with a possible adjustment for salaries. Selectman Moroney seconded and it passed unanimously.

Next was the Transfer Station/Recycling Budget, presented by Greg Hogan. He said the budget covers all expenditures so everyone can see the cost of running this department.

He was advised if there is a warrant article for funds from the Special Revenue Fund to offset the cost, the budget has to be reduced by that amount. He said it will be $20,000 the same has it’s been for the last several years. Mr. Hogan explained this is the first full year with the new trucking company and disposal site, so we have a better idea now of actual costs. He also said the compactor broke and a big piston had to be replaced so that line is way over. He said they were told this machine is good for about another seven years. This led to discussion about replacing the equipment there and if they had enough money. Mr. Hogan said he was thinking about setting up a Capital Reserve Fund for equipment replacement.

2018 2019
01-4324.10-100 Recycle Supervisor 13,850 14,196
01-4324.10-101 Recycle Attendant Salary 21,725 21,840
01-4324.10-102 Recycle II Salary 22,562 24,460
01-4324.10-103 Recycle III Salary 6,000 5,645
01-4324.10-200 Recycle Licenses 100 300
01-4324.10-202 Training/Travel 300 300
01-4324.10-203 Telephone 1,400 1,400
01-4324.10-300 MSW Haul 5,500 10,000
01-4324.10-301 Bulky Waste Haul 3,000 6,400
01-4324.10-302 Tires 650 650
01-4324.10-303 C & D Trucking 4,000 8,300
01-4324.10-304 Tipping Fees 5,000 25,000
01-4324.10-400 Site Work/Grading 500 500
01-4324.10-401 Equipment Purchase 1. 200
01-4324.10-402 Equipment Repair & Maint 2,500 2,500
01-4324.10-403 Gasoline 50 50
01-4324.10-500 Association Dues 150 150
01-4324.10-505 Container Lease 2,700 2,700
01-4324.10-515 Supplies 300 300
01-4324.10-516 Clothing Allowance 500 500
01-4324.10-100 Miscellaneous 150 150
________ _________
$ 90,938 125,541

It was reiterated that the $20,000 has to come out of the budget because of the article that will be in the warrant. Therefore, Selectman Moroney made a Motion to: Approve the Transfer Station/Recycling Budget of $105,541 with a possible adjustment of salaries. Selectman Mycko seconded and the Motion passed unanimously.

Greg Hogan also spoke of the Septic Disposal line which will remain the same.
2018 2019
01-4326.10-200 Septic Disposal 750 750

Selectman Moroney asked who monitors the street lights as there are several out now and we’re paying for them. It was stated that anyone can call to report as long as they have the location. Imre Szauter said Eversource is very responsive to calls about the street lights.
Changing the street lights to LED was brought up and it was noted there had been previous discussions and research about this. Because it is quite a long process, it was decided to put it on hold while the building project was being pursued. It was stated there are a number of lights not working and Cpl. Hennessey said in other towns where he’s worked the police made note of light that were out.

Greg Hogan then presented the Water Budget.
2018 2019
04-4332.10-100 Water Salaries – Mgr. 13,520 14,196
04-4332.10-101 Water Helper I 22,000 16,934
04-4332.10-102 Clerical 8,079 8,736
04-4332.10-103 Overtime 3,000 3,000
04-4332.10-104 Water Helper II 3,348 4,368
04-4332.10-200 Contract Labor 6,000 6,000
04-4332.10-250 Wat Equipment 7,000 7,000
04-4332.10-300 Water Supplies 5,000 5,000
04-4332.10-301 Postage 1,100 1,100
04-4332.10-302 Telephone 1,300 1,300
04-4332.10-303 Electricity 19,000 19,000
04-4332.10-304 Propane 3,500 1,000
04-4332.10-305 Computer Software 2,000 2,000
04-4332.10-306 Office Supplies 500 500
04-4332.10-360 Clothing 500 500
04-4332.10-400 Audit 1 0
04-4332.10-401 Generator Service Contract 1 0
04-4332.10-402 Equipment Repairs 5,000 5,000
04-4332.10-403 Water Meter Software Support 2,000 2,000
04-4332.10-404 Chemicals & Equipment 4,000 4,000
04-4332.10-405 Vehicle 1 1
04-4332.10-406 Vehicle Repair 500 500
04-4332.10-407 Gas/Diesel 2,500 2,500
04-4332.10-408 Equipment Purchases 400 400
04-4332.10-409 Tools 500 500
04-4332.10-500 Water Samples 2,500 1,500
04-4332.10-510 Licenses & Fees 500 500
04-4332.10-620 Tank Inspection 1 1
04-4332.10-621 Tank Repair/Maint 1 1
04-4332.10-630 Buildings & Grounds 1 1
04-4332.10-700 Sand, Gravel & Loam 2,000 2,000
04-4332.10-803 Line Repairs 5,000 5,000
04-4332.10-804 Hydrant Maint/Repair 6,000 6,000
04-4332.10-900 Miscellaneous 600 600
04-4332.10-901 Training 1,000 1,000 _________ _________
$ 128,353 122,138

When asked about any projects, Mr. Hogan said they are working on that and that most likely they would be done with Capital Reserve Funds. They plan to increase their request this year to help going forward. The budget does not include anything for larger projects.

Selectman Mycko made a Motion to: Approve the Water Budget of $122,138 with possible adjustments to salaries. Selectman Moroney seconded and it passed unanimously.

The budget line for Street Lighting was brought up and Greg Hogan said he had reduced it to $24,000 based on the cost this year.
2018 2019
01-4136.10-200 Street Lighting 27,291 24,000

Selectman Mycko made a Motion to: Approve the Street Lighting budget. Selectman Moroney seconded and it passed unanimously.

Dave Scalley, Building Inspector/Code Enforcement Officer, presented the Property Inspection budget. He said it is being kept at the same as this year. Mr. Scalley noted that so far, he has been getting training on-line at no cost to the Town. As of today, there have been 124 Permits issued which have generated $28,229 in fees. Selectman Moroney asked about the 2018 Warrant Article requesting $16,000 from the Special Revenue Fund. Mr. Scalley felt it should be left as is. He doesn’t want to transfer it this year hoping to build up the Fund. He feels it is important to put it all together to show the true cost of this position.



2018 2019
01-4240.10-200 Property Inspections 26,000 26,000
01-4240.10-201 Timber Inspections 500 500
01-4240.10-203 Third Party Review 1,000 1,000
01-4240.10-204 Property Insp. Training 500 500
01-424010-205 Travel/Mileage 1,500 1,500 ________ ________
$ 29,500 $ 29,500

Selectman Moroney made a Motion to: Approve the Property Inspections budget for $29,500. Selectman Mycko seconded and it passed unanimously.

Chief Trammell spoke about a contract for a multi-function copier. He said every year they purchase several printers/copiers and they want to eliminate all of this in favor of one larger, good machine. This will print scan, copy and fax on a lease at $51 per month. He said they have the money in the budget each year. Chief Trammell said normally he would just sign and send the paperwork, but thought with his retirement coming shortly the Board might prefer to sign. He said they will keep one of the older machines as a backup, in case it’s needed. Selectman Moroney made a Motion that: The Chairman sign the contract. Selectman Mycko seconded and it passed unanimously. Chairman Scalley proceeded to sign the document.

The following items were approved and signed:

2018 Equalization Municipal Assessment Data Certificate – DRA
Water Warrant – Gadbois
Water Warrant – Strickland/Campbell

Follow up item:

School Street Culvert – On-going. Chairman Scalley said he is getting prices from Cal Co.

Other:

The Secretary said we have received our tax bill from the County. It is $1,688,678 and due by December 17, 2018.

The Secretary reminded the Board they had asked about the balance in the Technology Capital Reserve Fund as when the Treasurer’s budget was presented, she had also requested a town laptop. She told the Board there was a balance of about $6,000. Selectman Moroney made a Motion to: Allow the Treasurer to purchase a laptop computer and having it paid with funds from the Capital Reserve Fund. It was seconded by Selectman Mycko and passed unanimously.

Selectman Mycko gave copies of the ad for the Police Chief position, approved by his Committee to the Board. When asked he said this would be placed in the Courier, Democrat, Concord Monitor, NH Union Leader, and probably the Caledonian. Selectman Mycko said he had also reached out to the NH Association of Chiefs of Police as well as the New England Association. He said he will also look into “Indeed” a job search program on-line.

Ben Jellison, a member of the Committee, asked if he would be giving a report to the Select Board weekly. Selectman Mycko said he will do that. Discussion turned to if there was a plan from November 23, going forward. John Trammell said he’s not going anywhere, so he can stay on as long as he works fewer than 32 hours a week. It was also noted that Tadd has offered to be interim Chief. Cpl. Hennessey asked about the physical agility exam and if those who had already passed would be required to take it again or if they would be grandfathered.

As time is getting closer and there is concern about the Chief position being open too long, Mr. Jellison requested that the Committee be on the agenda for regular updates. Selectman Mycko said the Committee decided not to meet until they have resumes. Mr. Jellison said they should meet then, but they could meet before with other items.

Cpl. Hennessey said if they hire from within, they will need to start a whole other process as they won’t have a full department. That person would also have to get certified if not already. Selectman Moroney asked about them meeting again and clarified that they will meet to discuss resumes before starting to grant interviews. Cp. Hennessey suggested that they add psychological evaluation and polygraph test to the ad. Selectman Mycko asked if the Board ad anything they wanted to add and they felt with the suggestions from the meeting, it was sufficient. It was asked who was at the last meeting and Selectman Mycko responded that he, Chuck Jellison, Sue Kraabel, and Paul Bussiere were there and Ben Jellison was excused. He said the Committee wanted to include John Gardiner and Bill Smalley, as former officers. Selectman Mycko said he would speak with a Chief from out of town. It was also noted they had a group email going around.

It was pointed out that time is important as background checks can take a month or two to get. Also, that continuity of leadership is important and that if the Chief is willing to stay on until the new chief is hired, we should have him. Cpl. Hennessey said he feels the Chief should be shadowed by the new hire for at least a while and that it would be a cleaner transition.

Discussion returned to the Police Chief ad and it was suggested the Selectmen could make the additions suggested for psychological evaluation and polygraph test. Selectman Moroney made a Motion to: Approve the changes and get the ad in papers and on the internet. Chairman Scalley seconded and it passed unanimously.

Michael Hogan stated that he is concerned about all the warrant articles while we’re trying to build the new buildings. He cautioned the Board to look at the tax impact of all of them.

Chairman Scalley announced the next meeting would be Monday, November 19, 2018.

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for Personnel at 8:46 p.m. Chairman Scalley, yes; Selectman Mycko, yes; Selectman Moroney, yes.

At the close of non-public session at 9:40 p.m., Selectman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.

There being no further discussion, Chairman Scalley made a Motion to adjourn the meeting. Selectman Mycko seconded and the Motion passed unanimously. Chairman Scalley declared the meeting ended at 9:49 p.m.