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Minutes of 5/6/2019

May 10th, 2019

Carroll Board of Selectmen
Meeting Minutes
May 6, 2019


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kirsten T. Hodgdon, Secretary

Board Members present: Bonnie J. Moroney, David A. Scalley, Robert W. Gauthier Jr.

Members of the Public present: Imre Szauter, Michael Hogan, Dianne Hogan, Brian Mycko, Jeremy Oleson, Greg Hogan, Tadd Bailey, Mike Gooden, Evan Karpf, Carl Brooks, Lisa Miller, Ellen Marquis

The meeting was called to order at 6:59 p.m. by Chairwoman Moroney.

Pledge of Allegiance.

The Chair announced the approval and signing of the manifests.

Selectman Scalley made a Motion to: Approve the minutes of April 22, 2019. Selectman Gauthier seconded and the Motion passed unanimously.

Selectman Scalley made a Motion to: Approve the minutes of April 25, 2019. Selectman Gauthier seconded and the Motion passed unanimously.

Imre Szauter brought to the Boards attention that there has been a change in meetings for the Construction Manager Request for Proposal’s (RFP’s) review process. Originally, they were set to meet as a committee on May 9 to review the RFP’s and do formal interviews on May 16. Allan Clark recommended that everything be moved to May 9 so the process can continue to move forward in a timelier manner.

Four RFP’s were received and all four companies will be interviewed. The day will begin at 8:30 a.m. with the first interview at 9:00 a.m. There will be 2 interviews in the morning, a break for lunch and then 2 interviews in the afternoon. At the close of all the interviews, the committee will discuss and compare notes to gather a recommendation to present to the Board.

Imre stated that Allan Clark has asked for a special meeting to present this recommendation. After brief discussion, the Board agreed to May 9 at 5:00 p.m. Chairwoman Moroney thanked Imre for all of his continued hard work for the project.


The following items was approved and signed:

Bank of NH Loan Commitment Letter
Water Warrant – Garneau, Dan & Jacqueline, Wells Fargo Bank, NA and Hoffman, Barbara & Howard
Notice of Intent to Cut Wood – Pisani

Chairwoman Moroney asked Greg Hogan to update the Board on the School Street culvert replacement project. Greg stated he is waiting for another quote so he can do some price comparison and believes he will have that by the end of the week. He is hoping the work can be done around the end of July/early August so that it aligns with the new building project in efforts to save the town some money.

Chairwoman Moroney read an e-mail address to the Board from Vern & Bobbi Amirault announcing that the 4th Annual Fishing Derby, sponsored by the Ammonoosuc Chapter of Trout Unlimited and the NH Fish & Game, will take place on Sunday, May 26 from 7:30 a.m. to 10:00 a.m.

Follow Up:

Old Cherry Mountain Road North – In regards to a recent e-mail from Mr. Perlmutter, the Board is standing behind their decision. Don Monahan did bring in documentation from the snowmobile club that states they are allowed to use the road as a trail connector.

Municipal Pole Decorative Agreement – The Board would like to the Chamber to gather the list of pole numbers prior to them signing the agreement.

Gravel Pit – Brooks – Carl Brooks came to the Board to ask them to lower the amount of the requested bond from $50,000 to $30,000. He stated that he is having a hard time finding a bank that does bonds in that amount. Mr. Brooks said he estimated the reclamation to cost approximately $28,000-$29,000 so he would appreciate the Board reconsidering the amount. Selectman Gauthier said they are going to need more time to look into this. Chairwoman Moroney stated the Board will have an answer for him at the May 20 meeting.

Other:

Chairwoman Moroney thanked everyone for town clean-up today.

Evan Karpf, representing North Country Council, wanted to make sure the Board was aware of the grants that could potentially be applied for the new municipal buildings. Selectman Scalley advised Evan that Mr. Allan Clark is the Project Manager and that he should get in touch with him regarding this matter.

Ellen Marquis from Ammonoosuc Camprgound came to the Board stating that her husband, Jules, went to the transfer station on April 29 to dispose of pine needles and was told that they could not dispose of them anymore. She wanted to know why they were told no and when she could dispose of them again. She stated she has called around for quotes to dispose of them and it is very costly. Chairwoman Moroney asked Greg Hogan to speak on the matter.

Greg apologized for the short notice and explained that at this time there is just no more room for them. They are not decomposing fast enough and unfortunately, they don’t burn. He stated that they just can’t accommodate trailer loads full. He said he is calling around to see if he can find places that will take them and has had no luck but will continue to make calls and apologized again.

Ms. Marquis stated she doesn’t think it seems fair that there was no notice and they are trying to clear the campground of them before they open. Mr. Hogan apologized again but reiterated that they still don’t have room for them and he is working on an alternate solution but at this time does not have one. Mr. Hogan said he was open to any solutions that she may have as well and Ms. Marquis said it was not her problem to find a solution for the town and left the meeting disgruntled.

It was stated that Ammonoosuc Campground is a business and that the cost for the disposal of the pine needles could be considered a business expense.

Selectman Scalley made a Motion to: not accept pine needles at the transfer station until further notice. Chairwoman Moroney seconded and the Motion passed unanimously.

A notice will be but in the local paper and flyers will be posted around town.

Greg Hogan advised that the street sweeping is set to happen next week. He also wanted to thank everyone for their participation in town clean-up day, especially Chef Jeremy!

Chairwoman Moroney said the next Selectmen’s Meeting will be Thursday, May 9, 2019, at 5:00 p.m. for the Building Project and the next regular Selectmen’s Meeting will be Monday, May 20, 2019, at 7:00 p.m. at the Town Hall.

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for Legal & Personnel at 7:53 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes; Selectman Gauthier, yes.

At the close of non-public session at 8:20 p.m., Selectmen Gauthier moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.

It was determined that Personnel was not a non-public item, therefore back in public, the Board reviewed with the Secretary her duties as Secretary & Finance Clerk and how her training is progressing in both areas.

At 8:37 p.m Selectmen Scalley requested to go back into non-public. The Board was polled and all agreed.

At the close of non-public session at 8:47 p.m., Selectmen Gauthier moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.

There being no further discussion, Chairwoman Moroney made a Motion to adjourn the meeting. Selectman Gauthier seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 8:48 p.m.