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Minutes of 4/13/2020
April 17th, 2020
Carroll Board of Selectmen
Meeting Minutes
April 13, 2020
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kelly Trammell, Secretary
Board Members: Robert Gauthier Jr., David A. Scalley, Bonnie Moroney
Participating members: Jeremy Oleson, Tadd Bailey, Imre Szauter, John Trammell
The meeting was called to order at 6:00 p.m. by Chairman Gauthier.
Pledge of Allegiance
The Chair read the following:
“As Chair of the Select Board, I find that due to the State of Emergency declared by the Governor as a result of the COVID-19 pandemic and in accordance with the Governor’s Emergency Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.
Please note that there is no physical location to observe and listen contemporaneously to this meeting, which was authorized pursuant to the Governor’s Emergency Order. However, in accordance with the Emergency Order, I am confirming that we are:
a) Providing public access to the meeting by telephone, with additional access possibilities by video or other electronic means:
We are utilizing a tele-conference for this electronic meeting. All members of the Board have the ability to communicate contemporaneously during this meeting through this platform, and the public has access to contemporaneously listen and, if necessary, participate in this meeting through dialing the following phone # 978-990-5000 and PIN 583338.
b) Providing public notice of the necessary information for accessing the meeting;
We previously gave notice to the public of the necessary information for accessing the meeting, including how to access the meeting telephonically. Instructions have also been provided on the website at www.townofcarroll.org
c) Providing a mechanism for the public to alert the public body during the meeting if there are problems with access:
If anybody has a problem please call 603-631-7005.
d) Adjourning the meeting if the public is unable to access the meeting:
In the event the public is unable to access the meeting, the meeting will be adjourned and rescheduled.
Please note that all votes that are taken during this meeting shall be done by roll call vote.
Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also state whether there is anyone in the room with you during this meeting, which is required under the Right-to-Know law.”
Each participant gave their name.
The Chair announced the approval and signing of the manifests.
Selectman Scalley made a motion to approve the minutes of 4/6/2020. Selectman Moroney seconded and the motion passed unanimously.
The Board reviewed a water warrant for Perry and Wesolowski. Selectman Moroney made a motion to approve and sign the warrant. Selectman Scalley seconded and the motion passed unanimously.
The Board reviewed a water abatement for Pond. Selectman Moroney made a motion to approve and sign the abatement. Selectman Scalley seconded and the motion passed unanimously.
The Board reviewed paperwork from Lori Hogan requesting late charges and fees from her third and fourth quarter water bills in the amount of $11.65 be abated. There were a few questions for clarification. Selectman Scalley made a motion to approve the abatement. Selectman Moroney seconded and the motion passed unanimously.
The Board reviewed a Professional Services Agreement to work with North Country Council in order to obtain the Northern Border Regional Commissions Grant. Selectman Scalley advised that this agreement is necessary to move forward. There is a cost of $6500 but the total amount of the grant is expected to be $250,000. Chairman Gauthier made a motion to approve and sign. Selectman Scalley seconded and the motion passed unanimously.
The Board tabled discussing deed restrictions on the Fire Station property on Route 3 North.
Follow Up:
Echo Lake – Selectman Scalley advised that we’re still waiting for the owners to fund the escrow account. Northpoint Engineering will wait to do any further work on the project until they hear back that the account is funded.
Cleaning Companies – Selectman Moroney said she got a written quote from Dirt Busters Cleaning for $1600/month for cleaning both buildings. Anything additional such as cleaning after a function would be billed at $125/hour. Moroney said she checked with Trahan and he does have all the requested insurance policies. His company is set that they clean at night. If he had to get a crew to do day cleaning, it would be at an overtime rate. The Board reviewed numbers and decided between pricing and company size, it would be best to go with Trahan. Selectman Scalley made a motion to hire Trahan and make adjustments as necessary. Chairman Gauthier seconded and the motion passed unanimously.
Razing Building – Selectman Scalley said there was one dumpster left to be removed but other than that everything else was cleaned up and filled in. Scalley said he was going to ask Greg Hogan to sweep the sidewalk of any remaining debris. The Board will look into the next steps for sending a bill.
Other:
Selectman Moroney requested a financial update of the building project. Selectman Scalley said he’d like to address it under non-public as a personnel issue.
Chief Bailey asked Imre Szauter about the wireless panic buttons that were on the Treasurer’s desk. Szauter advised they are for the 4 employees in the building and 2 other wireless panic buttons would be available.
Chief Bailey advised the Board he knows there is an advisory against unnecessary spending but wanted to provide a “heads up” that he had to spend $1900 for a wheel bearing for the 2017 cruiser.
The Town Clerk presented the Board with Veteran’s Credit paperwork for Brock. Selectman Moroney made a motion to approve and sign and Selectman Scalley seconded. The motion passed. Selectman Gauthier abstained as he was not able to review the paperwork.
Chief Bailey asked the Board if they were putting a written policy in place regarding employees not being able to attend work due to possible quarantine from COVID-19. The Board stated it was decided that an employee would potentially be using 3 days sick leave (PTO) to wait for testing etc. If it was determined they tested positive or had a doctor’s note telling them to quarantine at home, their sick time (PTO) would be reimbursed. Bailey asked it be put in writing for his employees.
Chief Bailey recognized that the Board had previously advised him not to fill vacant shifts with overtime. He asked if he could use part-time officers to fill the shifts. Selectman Scalley said he’d prefer to discuss the matter in non-public.
Chairman Gauthier asked how things were going with regards to COVID-19. Interim EMD John Trammell said he is updating the Selectmen by email daily. They are participating on Emergency Management phone calls and as of right now they have all PPE material they requested. Both the Fire and Police Chiefs advised things were going well and they are both operating with protocols in place.
At 6:50 p.m., Chairman Gauthier made a motion to go into non-public session per RSA 91-A:3 for personnel and legal. The motion was seconded by Selectman Scalley and polled; Gauthier – yes, Scalley – yes, Moroney – yes.
The open public phone portion of the meeting was discontinued.
At 8:43 p.m., Chairman Gauthier made a motion return to public session and seal the minutes. Selectman Moroney seconded and the motion passed unanimously. Chairman Gauthier made a motion to adjourn the meeting. Selectman Moroney seconded and the motion passed unanimously. Chairman Gauthier declared the meeting ended at 8:43 p.m.