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Minutes of 09/25/2007

October 4th, 2007

Town of Carroll Planning Board
Minutes
September 25, 2007


�These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions,
deletions, and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 91-A:2.�

Members of the Board present: Chairman John Birknes, Charlie Cohn, Connie Oliver, John Sweeney, Donna Foster, Ernie Temple

Member of the Public present: Edith Tucker, Walter Elander, Owen McQueeney, Leslie Bergum, Erik Bergum, Mike Brunetti, Matt Dieterich, Alex McConnell , Terry Penner

Minutes taken by Maryclare Quigley, Secretary

Pledge of Allegiance

Meeting called to order at 7:00 PM

Chairman Birknes opened the meeting with the application from Bretton Woods, LLC, for Bretton Woods Alpine Club to erect a temporary building. All members perused the application and deemed it complete. Chairman Birknes told the Board he would entertain a Motion to: accept the application. John Sweeney moved the Motion, Ernie Temple seconded, and it was passed unanimously.

Matt Dieterich then spoke about the location of the building, adjacent to the lesson area, as well as describing it and giving details of the specifications. He also noted various locally installed ones at Loon, Waterville Valley and North Conway, to name a few. This will be on a paved pad with a trailer containing bathrooms attached to it. The service drive will be at the back of the building.

Mr. Dieterich noted that the traffic patterns will remain as they currently are and will not change. While valet parking as it has traditionally been will be discontinued, it will be available for the Alpine Club. He also pointed out that it will be a members-only facility, and as homeowners will be the only people who can be members, they feel they are not adding people, traffic, etc.

Further discussion took place regarding traffic flow and parking. While vehicular patterns will be the same, as previously stated, it was noted that the corners at the intersection of the Ski Area Road and Crawford Lane (the road that goes by the Sports Club) will be widened/enlarged for better two-way and emergency access. More signs for No Parking will be posted, and more personnel will be added who will remain on-site longer to help enforce the parking situation. It was brought up that signs get buried in snow banks so addressing visibility will also be included. Messrs. Brunetti and Dieterich also advised that they will be exploring in more detail jurisdictional authority, with ski area employees and Town of Carroll Police Department regarding patrols, issuing tickets and having vehicles towed.

Walter Elander then went over the review of the site plan documents by Jim Murn of Provan & Lorber. There were a few recommended changes which included the reduction of the length of a drainage culvert and placing it slightly differently prior to the stream, providing storm drainage calculations, redirecting pedestrian traffic in front of proposed club, providing parking calculations as the proposed structure is for a new use rather than replacing an existing structure on the site, and obtaining the USEPA Construction General Permit. Mr. Elander advised that he met with Mr. Murn after addressing these and that he was satisfied with the changes made.

Mr. Elander also explained utilities and water main hookups and pointed out that there is a 6� main shown on the plan as requested by Fire Chief, Jeff Duncan. In addition to the hydrant already in existence, there will be a new hydrant by the Hobbit Building, also requested by Chief Duncan, and is shown on the plan. When asked how many people they hope to accommodate, Mr. Dieterich answered that their goal is 160, if possible.

Chairman Birknes advised that architectural design review will be avoided as this is considered a temporary structure, being in existence for two years only. When asked where the permanent building may be located, it was noted that they are not prepared to �lock in� at this time, but that it will be in a different location to the temporary structure.

Again, when asked, it was noted that there are no members at this time as the program is only getting going now. All homeowners in Bretton Woods will be included in the offer of membership. Mr. Birknes asked how they will handle later owners if they are very successful early on. While this is currently being discussed, anything definite has yet to be decided. John Sweeney asked if the size of the new facility would be based on numbers. At this time, the developers have placed a cap of 600, reserving the right to expand.

Charlie Cohn brought up the possibility, if this is approved, of opening this type of temporary building anywhere on the major routes. He explained that he just wanted to express his disapproval.

Ernie Temple asked how the numbers will be controlled. It was explained that management will be responsible for enforcing the capacity allowed. They have given thought to this and have had conversations about it�and compared it to a golf course or country club; places where people know there are limits.

There was discussion of a plan for the future with full growth regarding parking, traffic, etc. Apparently this is all being considered and they are looking at the broader picture with the thought of crafting a new ordinance to address these and that will fit code, etc. Chairman Birknes said the Planning Board appreciates being kept informed.

Connie Oliver asked what they plan to do with the building when they are finished with it. Mr. Brunetti advised that they will be leasing it so it will go back, unless they find another use for it and then they may wish to purchase it.

Erik Bergum thanked the Developers for listening to concerns and acting on them. He then commented on a conversation he had with a policeman who agreed they are looking into jurisdiction, but pointed out that when there is anything to do with emergency access, the town police can act. It was pointed out again, that there will be police presence.

Discussion returned to time and construction and they believe the two year time limit is realistic. It was noted that while the facility will be only open in winter, it may be used in the off-season for special events. Further discussion ensued as to term of use, which appeared to be 2007-2008, 2008-2009, with the new facility ready for the third season, 2009-2010.

Discussion returned to traffic and parking, and it was reiterated that more police presence as well as more signs will certainly be helpful, especially during the major holiday times. An agreement with the police and shuttles from satellite parking were some suggestions. Donna Foster wondered about shuttles at no or low cost to motels in Twin Mountain which would eliminate a number of cars. Mr. Brunetti said this could certainly be considered.

It was mentioned that if this is approved as a private club, would it be limiting the use by the owners for other uses. Mr. Brunetti believes it would not as they are actually applying for assembly space with dining, and not as a private club. The possibility of a liquor license was brought up, and it was noted that it would fall under the main license as another location.

Safety of skiers, especially those just learning, was brought up because of the location of the temporary structure. It was noted that safety issues are being addressed, and as Chris Ellms is part of the project, this important subject will continue to be in the forefront. The total price of the project will be in the $650,000 to $750,000 range. It was further noted that Chief Duncan is satisfied with the changes and has signed off.

At this point, Chairman Birknes said he would entertain a Motion with conditions, which lead to discussion of what the conditions should be and date to which this should extend. Also brought up was the bond for the removal of the building. The amount is unknown at this time, and Mr. Brunetti said he would contact the Sprung company to get the estimated cost.

Ernie Temple made a Motion to: Approve the facility as a temporary structure not to exceed approximately two years, to expire April 30, 2010, and that an agreement be pursued and consummated with the Police and Fire for the high traffic periods, that No Parking signs be placed on the roadways as determined by the Police Department, a Bond be issued for removal, and that the project be reviewed after the first season. John Sweeney seconded, and it was approved by a vote of 5 in favor and 1 opposed.

At this time is was noted that Mr. Elander will work with the Secretary on which set of mylars will be recorded; most likely, sheets 3, 4 and 5 as suggested by Mr. Elander and agreed by Mr. Birknes. There will be a full paper set on file in the office.

Dr. Karpf had asked that the Board look at, and comment on, the budget he had been asked to prepare and present to the Selectmen. John Sweeney made a Motion to: accept the budget as written, Connie Oliver seconded, and it passed unanimously.

There being no further business, Chairman declared the meeting ended at 8:40 p.m.