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Minutes of 05/19/2008

June 2nd, 2008

Carroll Board of Selectmen
Meeting Minutes
May 19, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:05 PM.

Members of the public present: Roberta McGee, Billy Rines, Mike Gooden, Leslie Bergum, Jeff Duncan

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney moved to: accept the minutes of May 12, 2008, as written. Selectman Hancock seconded and the motion passed unanimously.

Stan Borkowski’s report was not received.

There was an inquiry about possibly using the Town Hall for foster care classes for one night a week for seven weeks. It was determined that more information was needed before a decision could be made, and note was made that currently there are many scheduled meetings so time could be an issue. It was also pointed out that its use is allowed only by a resident or by someone who has a tie to the town.

Bob Morency inquired about setting up a work session with the Board to discuss water billing methods. The Board asked that this be set up for June 2, at 6 p.m., just prior to their regular meeting.

The following items were approved and signed:

Yield Tax Estimated Bond Amount – New Page Corp.
Water Warrant – Hoffshire, Demers, Holleran, Gilman
Oath of Office -- Bussiere
Mapping Liaison for 911 E calls -- Jeff Duncan, Bill Smalley

The draft of the assessment review as performed by the DRA has been received and the Board was asked to respond to any recommendations that may have been made. Of the many parts of the review, there were only three that had recommendations and these were all to do with records that preceded the current staff, i.e.: maintaining applications for Current Use; and applications for Tax Credits and Exemptions, as the review showed one Veteran’s Exemption that did not qualify and one Exemption form which required signing by the veteran’s widow. This has since been fulfilled. The response will reflect these clarifications. Chairman Moroney and Selectman Hancock will stop in to sign the letter so it can be sent before the deadline of June 1.

It was noted that the first reimbursement check from the State for the new bridge had been received and deposited for the amount of $347,157.52.

The item for Selectmen Office hours was tabled. (Chairman Moroney said she had suggested opening later in the morning several days a week during transitioning and training new staff.)

A phone call will be made to Atty. Shawn Tanguay to inquire about the revised paperwork regarding the property now owned by Roberta Daly, formerly Juliah Chamberlain, and the removal of the two trailers.

Work on the town’s website is pending clarification.

The possibility of moving special revenue funds, namely; those for the Fire Department and Transfer Station, into PDIP accounts is being looked into.

Work on Policy and Procedures is continuing.

Receipt of the trail agreement from the state requires further checking. It was noted that different people are now on the Select Board, so forms and papers need to be updated before signing.

Town Hall decking is ongoing as other projects have taken priority.

Options for medical insurance are being studied, but are all very similar so far.

Chairman Moroney will call Primex as a comparison for liability insurance.

Discussion of holding classes for water treatment certification continued. Other towns will be contacted to discover any interest there may be. Also needing to be researched is the process required to set up a program.

Brooks Bartlett, representing Calvin Belknap, Executive Director of Food and Beverage Operations at Mount Washington Resort Development, came before the Board. He brought a letter from Mr. Belknap, read by Chairman Moroney, noting that they are requesting an amendment to their liquor license to allow them to serve alcohol on the new deck at Fabyan’s Station and Restaurant. One of the requirements for this is a letter from the town stating that they have no objection to it. As this is a new deck, Mr. Bartlett also brought plans for the Board to see. It was stated that the hours on the deck would be 11:30 a.m. to 9:00 p.m. Jeff Duncan said he would do his inspection mid-week.

Selectman Hancock made a Motion to: Write a letter stating the Town has no objection to serving alcohol on the deck pending the approval of the assembly permit by Chief Duncan. Chairman Moroney seconded, and the Motion passed unanimously. Mr. Bartlett thanked the Board and asked that he be called when the letter can be picked up.

Chief Duncan said they are putting a new roof on the fire station and are removing all of the antennas. As it is a metal roof, they will not be replacing them, but will be putting a stand-alone antenna at the back of the building.

Chairman Moroney advised the benefit for Mrs. Mason was a great success, with slightly over $7,000 having been raised. She also reminded everyone about the Memorial Day Parade on Monday, at 11 a.m.

Chairman Moroney then read a letter from Bill Dowling regarding reinstituting the Solid Waste and Recycling Advisory Committee, which he noted consisted of five people. He said he has had interest shown by Evan Karpf, Joan Karpf and Leslie Bergum to be on the Committee and he believes it would be in the best interest of the town to do so.

Chairman Moroney made a Motion to: Reinstate the Committee and appoint Dr. Karpf, Mrs. Karpf and Mrs. Bergum, and Mr. Dowling should bring names for the remaining two members to the Board. Selectman Hancock seconded, and the Motion passed unanimously.

Leslie Bergum spoke of having attended a meeting in Berlin regarding solid waste and recycling which she found to be very educational and was pleased the Selectmen support this.

Billy Rines said he had looked over the various job descriptions that had been received during the past several weeks and has found they may be able to use some parts. Chairman Moroney agreed that there are differences, but thought it important to see what some are using.

Chief Duncan was asked when the meetings regarding the new fireman position would be starting. He replied the first will be May 29, at 6:30 p.m. at the fire station. As the applications are due by the end of the day May 30, he said the committee should meet the following week to review them, and though not definite, is looking at Thursday, June 5, at 6:00 p.m.

It was noted that Monday, May 26, is a holiday, so there will not be a Selectmen’s meeting. Chairman Moroney also noted that if there is not a third Select person there will not be a meeting on June 21, as she will be away on vacation.

Billy Rines asked about the paperwork for the Bretton Woods land donation. Chairman Moroney said Charles Adams would like to have a meeting and will be available June 16, 17 and 18, and Town Counsel, Bernie Waugh is checking when he will be able to come up here.

Discussion then followed on the rec area bathrooms. Mr. Rines said they are being done over so and noted the material being used which will allow them to be properly cleaned. Roberta McGee said she had been asked to ask who had cut the trees at the area. Chairman Moroney said the Select Board had asked the road crew to do it, based on discussions with the Rec Department. They were originally going to take care of thinning the trees out etc., last year because they felt it was dangerous with vehicles being there and being unable to see the children. The Rec Department was unable to get to it and believing it to still be dangerous, the Board acted on it. Apparently, it was used for shade, and the suggestion was made that maybe they could get some umbrellas. Further discussion took place regarding the traffic and parking issues that were addressed last year, and are continuing this year. Chairman Moroney asked Mr. Rines to add Lake Road to the sweeping list for next year.

At 7:55 p.m., as there was no additional business, Chairman Moroney declared the meeting ended, and moved to go into executive session regarding town aid. The Board was polled and went into executive session.

At the close of executive session, Chairman Moroney made a motion to: return to public session and seal the minutes from executive session; Selectman Hancock seconded and the motion passed unanimously.

There being no further discussion, Chairman Moroney made a motion to: adjourn the meeting. Selectman Hancock seconded, and the motion passed unanimously. Chairman Moroney declared the meeting ended at 8:55 p.m.

Action Items:

Industrial Park land use - CEDC
Chamberlain/Daly property
Website
PDIP
Policy/Procedures Manual
Trail Crossing Agreement – waterline
Town Hall Decking
Prop/Liability Insurance options
FEMA Required Classes