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Minutes of 06/02/2008
June 9th, 2008
Carroll Board of Selectmen
Meeting Minutes
June 2, 2008
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."
Minutes recorded by Maryclare Quigley, Secretary
Board members present: Bonnie Moroney, Christopher Hancock
The meeting was called to order at 7:00 PM.
Members of the public present: Roberta McGee, Mike Gooden, Linda Dowling, Bill Dowling, Olin Garneau, Elliott Garneau, Carmine Fabrizio, Ann Fabrizio, John Burt, Leslie Bergum, Jeff Duncan
Pledge of Allegiance
The board announced the approval of bills and signing of checks.
Chairman Moroney moved to: accept the minutes of May 19, 2008, as rewritten. (The Secretary advised the Board that she had found some words had been left out after she sent the minutes out). Selectman Hancock seconded and the motion passed unanimously.
Stan Borkowski�s report was received and posted on the bulletin board
Chairman Moroney had asked that Olin Garneau come with his brother to discuss the areas where they mow in town. There had been some confusion about what was to be done this year. With the Police Department having moved last year and with provision for mowing in the budget, Chairman Moroney did it. However, it was to have been planned for this year, but when she discovered it had not been mowed for Memorial Day, she did it again. Olin listed the places he is responsible for: Town Hall, Police Station, various traffic islands, etc., and the cemeteries for the Cemetery Committee. However, he went on to say he had forgotten the Police Station earlier in the season, not having been used to doing it--but he had done it that day and it is now in his schedule. Chairman Moroney thanked Olin and his brother for coming.
Linda Dowling came to the meeting to discuss warrant articles with the Board; specifically regarding who may act as their agents, in light of the confusion about article 8 voted on in March. She had been to a workshop recently and had also spoken with Don Borer and others at the DRA. She advised that there RSA�s which are very specific about who may be custodians of the various funds, whether it is the Trustees of the Trust Funds or the town Treasurer; and further, who may act as agents for these funds. Mrs. Dowling went on to explain these procedures as well as those for writing the Articles. As it is important information to have, Mrs. Dowling spoke of the process of cataloging all of the town�s warrant articles as to what they are, when they were passed, etc., and offered to do this for the Town. It was agreed that this would be most helpful. Chairman Moroney also asked if Mrs. Dowling could put some guidelines together for actually writing an article and she said the DRA should already have some and that she would speak with Mr. Borer. Chairman Moroney thanked Mrs. Dowling for her offer and for her work.
There had been an inquiry at the prior meeting about the Town Hall being used for foster care classes for one night a week for seven weeks and more information had been requested. It was stated that scheduling would be a big problem as there are already many groups and committees meeting there and some discussion took place about the difficulty that already exists for finding space. It was also emphasized that there is a policy that its use is allowed only by a resident or by someone who has a tie to the town. Therefore, Chairman Moroney made a Motion that: as there is a policy in place, the Town Hall cannot be used unless there is a resident involved. Selectman Hancock seconded, and the Motion passed unanimously. The request was denied. It was noted that this particular group had already discussed looking into the possible use of one of the churches in town, and Leslie Bergum suggested they might try the AMC as they have held meetings in the past.
Next was a request from Ron Hill about using the town hall three days a week, late in the afternoon for his driver�s education classes. Mr. Hill is a resident of the Town and provided all the details, however, this is his for-profit business, and the Selectmen believe the use to be only for not-for-profit groups. However, as they were unclear about this, they requested that the Local Government Center be called.
The following items were approved and signed:
Payment of the first invoice from Bayview Construction Corp. for the new bridge
Response to the DRA Assessment Review
Certificate of Occupancy -- Gutowski/Rogier
Yield Tax Certificate -- BW Resort Management Co.
Property Tax Abatements -- Various
Abatement Request -- Denials
Water Warrant -- Ellis,O�Brien
Action Items:
The Secretary noted that Stan will be sending a letter to Roberts Daly about her property.
Since it was learned at this meeting that it is the Treasurer, not the Trustees of the Trust Funds as originally believed, who is responsible for the special revenue savings accounts, the Treasurer will be asked about moving the funds to a PDIP account.
The trail crossing agreement for the waterline will be looked into.
An application for Primex regarding property/liability insurance will be completed in the near future so comparisons in cost may be made.
Chairman Moroney and Selectman Hancock will work on a schedule for meetings with department heads.
Chairman Moroney wrote a letter to the JROTC at the high school thanking them for their participation in the Memorial Day Parade and requested that a donation of $100 be made for their program. Chairman Moroney made a Motion to: sign the letter and donate $100 to the JROTC program. Selectman Hancock seconded and the Motion was approved unanimously.
Mike Gooden spoke about the building at the Straw Cemetery and said that the Highway Department stores some of their summer equipment there during the winter and noted that the Cemetery Committee has agreed that the Historical Society could store some items there also. Discussion took place about the equipment that is stored there and the hope that it is drained before being put in, to which Mr. Gooden said he believed it was. Roberta McGee said that Fr. George from St. Patrick Church had told the Historical Society they could have the replica of the church years ago, but they haven�t had any place to keep it and wondered if there might be space in the same building.
Mrs. McGee went on to say the Committee had been to a state meeting and that they are numerous grants to help set up programs. She went on to say the Committee is probably going to hire a surveyor to set up a map for Straw Cemetery as it is still rather confusing. She also said as cemeteries must now be fenced in, they will most likely use the old gate from the Straw Cemetery at the Rosebrook Cemetery.
As there was no further business, Chairman Moroney declared the meeting ended at 7:55 p.m. and moved to go into Executive Session for personnel matters. The Board was polled and went into executive session.
At the close of executive session, Chairman Moroney made a motion to: return to public session and seal the minutes from executive session; Selectman Hancock seconded and the motion passed unanimously.
There being no further discussion, Chairman Moroney made a motion to: adjourn the meeting. Selectman Hancock seconded, and the motion passed unanimously. Chairman Moroney declared the meeting ended at 8:45 p.m.
Action Items:
LGC -- Town Hall Use
Industrial Park land use - CEDC
Chamberlain/Daly property
Website
PDIP
Policy/Procedures Manual
Trail Crossing Agreement � waterline
Town Hall Decking
Prop/Liability Insurance options
FEMA Required Classes