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Minutes of 07/14/2008

July 21st, 2008

Carroll Board of Selectmen
Meeting Minutes
July 14, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:04 PM.

Members of the public present: Roberta McGee, Ann Fabrizio, Carmine Fabrizio, Evan Karpf, Bill Dowling, Billy Rines, Mike Gooden,

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney made a Motion to: accept the minutes of July 7, 2008, as written. Selectman Hancock seconded, and the Motion passed unanimously.

Stan Borkowski’s report was not received.

Chairman Moroney read a letter from Heidi Lawton, the Town’s Field Representative from Homeland Security and Emergency Management, regarding the 2008 NIMSCAST survey. Fire, Police, Public Works and Emergency Management must complete this, which is required for the Town to be eligible for Federal grant funding. John Goodney, Emergency Management Director, has requested that the surveys be returned to him by August 8, as he will then use them for a form that he must complete and return with them.

The following items were approved and signed:

Water Abatement – Stapleton Properties
Yield Tax Warrant – New Page Corp/US Forest Lands
Veteran’s Exemption – Evansky
Water Warrant – Roesbery
State of NH Water Grant – Application Form – Updated annually
Letter of Refinance (to explain that the Town refinanced the loan from USDA to
Connecticut River)
Updated Authorization Form to change the signer from William Wright to Bonnie
Moroney
Hoyle, Tanner Contract Amendment Form – Amending the contract for the old bridge to comply
with Federal historic requirements ($7,585 added to $59,500)
Sign Permit – Fairpoint Communications
Certificate of Occupancy – Bullette
Inventory of Taxable Property, Form PA-28 – Request to the State for forms

Billy Rines advised the Board that it is against state water regulations for a building to be hooked up to the town water system and to also have a private well as this could contaminate the town system. Mr. Rines wanted to advise the Board that he and his crew will be checking around town, as many people are unaware of this regulation. Once they verify if this is the case, they will find out from the property owner which water source they wish to keep and will disconnect the other.

Chairman Moroney read a letter from Bonnette, Page & Stone Corporation of Laconia, NH. This was the company chosen by the Building Committee for their design and building proposal for the police station and fire station annex, and they had asked for a cost breakdown. Their proposal is: preliminary/schematic civil design, $5,000; preliminary/architectural design, $15,000; and pre-construction services, estimating, building materials studies, $15,000 for a total of $35,000. Chairman Moroney made a Motion to: accept the proposal as written. Selectman Hancock seconded and the Motion passed unanimously.

The inspection of the snowmobile trail at the recreation area that took place in June was done because it was built with a grant from the State and they check on them about every five years. A report was sent with a sign to hang at the location and also stated that trail signs were missing. Harold Garneau was asked about this, and he not only checked for the signs, which were actually there (apparently the inspector looked in the wrong places), he kindly hung the new sign.

We had expected that the trail crossing agreement for the waterline would have been received. It was not and will be checked into.

Chairman Moroney returned a call regarding property/liability insurance. Though the gentleman was not familiar enough with insurances for municipalities, he offered his help
if we should need it.

Evan Karpf came to the meeting to advise that Stan Borkowski, Jeff Duncan, John Birknes and he had a meeting regarding plans being approved and then not being followed as approved. He came to ask that the Selectmen support efforts made to insure plans are followed, particularly regarding safety. It has been brought to their attention that things are being done without proper permitting, etc. They would like to be able to notify of the violation and give a timeframe in which to correct it. If it stays in non-compliance, they would like to be able to follow up by imposing a fine, which the Select Board would enforce. Chairman Moroney asked who sets the fines and Dr. Karpf said that he wasn’t sure and will check the statutes. There is also the concern that some might be serious and could affect the whole town, not just the property where the violations are being made. They are working on a procedure which they will bring in for review. Jeff Duncan said this will add a degree of check and balance that seems to be missing at this point. Bill Dowling thought there might be a warrant article already giving the Planning Board authority. He will look for it and bring it to Dr. Karpf. Dr. Karpf said they want to be consistent and treat everyone the same. It was noted that this would put a solution in place and it would help keep things from becoming issues. It was stated that any professional advice needed would be covered by the property owner, not the Town. Chairman Moroney made a Motion that: the Select Board will support the procedure. Selectman Hancock seconded and the Motion passed unanimously.

As there was no further business, Chairman Moroney declared the meeting ended at
8:00 p.m. and moved to go into Executive Session for personnel matters. The Board was polled and went into executive session.

At the close of executive session, Chairman Moroney made a Motion to: return to public session and seal the minutes from executive session. Selectman Hancock seconded and the motion passed unanimously.

There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 9:00 p.m.





Action Items:

Industrial Park land use - CEDC
Daly property
Website
PDIP
Policy/Procedures Manual
Trail Crossing Agreement – Waterline
Town Hall Decking