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Minutes of 08/25/2008

September 3rd, 2008

Carroll Board of Selectmen
Meeting Minutes
August 25, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:00 PM

Members of the public present: Roberta McGee, Bill Rines, Mike Gooden, Bill Smalley, John Trammell, Kelly Trammell, Tom Gately, Leslie Bergum

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney made a Motion to: accept the minutes of August 18, 2008, as corrected (that it was Jeff Duncan, not Chairman Moroney, who said someone was trying to find out who owned the land that the vagrant was living on). Selectman Hancock seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted.

Chairman Moroney asked Billy Rines about the cost of roads. Mr. Rines explained it is difficult to get a true cost without the excavation and digging to the very bottom of the road bed. They are now shimming because of the price and he will try to determine what doing a road a year will cost. Getting a list of roads, beginning with the worst was suggested. Mr. Rines said if that also meant the most travelled, it would be New Straw Road, which is about ¾ of a mile. He said he had received a quote from Pike of $115,000 which would include culverts and everything needed. He also mentioned Tuttlebrook, Parker and Woodcrest as needing attention. In fact, he said they may not be able to plow Woodcrest if something isn’t done there. Chairman Moroney suggested that Mr. Rines sit with the Board and get a list together to start working on, including the length of each road. She said this could help on getting a capital reserve fund going.

The following items were approved and signed:

Water Warrant – Willey
Letter to Reinhold Associates regarding the removal of the trailers from the Daly property

Chairman Moroney noted that the schedules for budget appointments with the Selectmen are completed and all department heads will be receiving theirs. The list will also be posted.

Bill Smalley came in with a quote to replace the old front doors, and noted as materials have escalated in cost, the quote of $3,700 received previously was not as high as first thought. A regular door, installed, would be $3,000. Choosing the option of premium steel would add $500 to the cost. Mr. Smalley also mentioned an option for high impact glass, which the Board decided against. In further discussion, it was decided that they would look into reusing the panic bar assembly on the new door, which at Mr. Smalley’s cost, would save $1,100. Chairman Moroney made a Motion to: move forward with replacing the doors. Selectman Hancock seconded and the Motion passed unanimously.

Chairman Moroney read a letter sent by Steve Messina to the Board regarding a right-of-way across the land in Bretton Woods that Bretton Woods Land Development Co., LLC wants to donate to the Town for a satellite fire station. Essentially he wants the Selectmen to sign a statement agreeing to an access easement over the property for him. Once this is done, Bretton Woods will put it into their agreement. The letter states that Fire Chief Duncan is in agreement. When asked, Chief Duncan said he does not have an issue with it. If the fire station is built, the R-O-W must be built to suit the Fire Department. Chairman Moroney noted that during a meeting of the Building Committee, it was agreed that they did not want the liability of a right-of-way easement. It was further mentioned, that that was the reason they had tried to close off Fieldstone Lane in the past, because of non-emergency vehicular use at times of emergencies, and the close calls the responders had with them. It was also noted that at the time the property in question was purchased, it was land-locked and that it was known by the purchaser. Discussion took place of possible uses, and Chief Duncan reiterated that he had no issues as long as it was for a low-flow business or such, and that the Fire Department must have priority.

Chairman Moroney made a Motion to: send the information from Mr. Messina to Town Counsel, Bernie Waugh, for his review and advice. Selectman Hancock seconded, and the Motion passed unanimously.

Sgt. Smalley mentioned that he had spoken with Betty Gilman regarding the Myette property on Harmony Hill. Because a door was open, Mrs. Gilman had asked the Police to check the building. Sgt. Smalley reported that it is a very unsafe situation as the house is slowly collapsing and if anyone were to get inside, it would be dangerous. As there are apparently two houses owned by the Myettes, Chairman Moroney asked that Stan Borkowski be asked to check them; at 89 Harmony Hill and the next which is believed to be 105. It was noted that safety issues must be taken care of.

The local vagrant issue was brought up again, and Chief Trammell said the Police are watching the man closely. He has already been warned that if he disrupts the flow of traffic again, he will be arrested. It was noted again that we should work on a warrant article against vagrancy.

Action Items were discussed: the Daly property is in the process of being sold and the trailers removed; we have not heard back regarding our website, so we will call again. Highway job descriptions are getting ready to be typed, and the Highway crew is preparing the deck at the back doors to the offices for sealing.

As there was no further business, Chairman Moroney declared the meeting ended at
7:38 p.m. and moved to go into Executive Session for legal, personnel and town aid matters. The Board was polled and went into executive session.

At the close of executive session, Chairman Moroney made a Motion to: return to public session and seal the minutes from executive session. Selectman Hancock seconded and the motion passed unanimously.

One item remained which was the addendum to the Holidays policy in the Personnel Policies Manual. The addendum allows an employee to have the day off before and/or after a paid holiday as part of a vacation period, by prior arrangement with his or her supervisor. Chairman Moroney made a Motion to: Approve and initial this Addendum. Selectman Hancock seconded and the Motion passed unanimously. The Selectmen then initialed this for insertion into the Manual.

There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 9:00 p.m.


Action Items:

Industrial Park land use - CEDC
Daly property
Website
Policy/Procedures Manual
Town Hall Decking