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Minutes of 09/15/2008
September 22nd, 2008
Carroll Board of Selectmen
Meeting Minutes
September 15, 2008
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."
Minutes recorded by Maryclare Quigley, Secretary
Board members present: Bonnie Moroney, Christopher Hancock
The meeting was called to order at 7:00 PM
Members of the public present: John Trammell, Roberta McGee, Mike Gooden, Tom Gately, Leslie Bergum, Carmine Fabrizio, Ann Fabrizio, Ed Martin, Bill Smalley and Troy, John Gardiner, Becki Pederson
Pledge of Allegiance
The board announced the approval of bills and signing of checks.
Chairman Moroney made a Motion to: accept the minutes of September 8, 2008, as corrected (that the collection of items for the Ladies Discussion Group’s “Clothing Help Day,” October 25, will be October 18, and the week of October 20, as it does not include October 19; and that the Treasurer, Sue’s, travel and training lines are separate from and do not include money amounts for the Town Clerk, Becki.) Selectman Hancock seconded and the Motion passed unanimously.
Stan Borkowski’s report was not received.
The following items were approved and signed:
Certificates of Occupancy – Willey, Ryan
Actions Items followed up:
Daley property -- Noted that the sale is on target
and should be completed soon.
Policy/Procedures Manual -- Awaiting budget for
completion
Industrial Park land use - CEDC, Website, Town Hall
Decking; tabled temporarily
The budget schedule resumed with Becki Pederson, Town Clerk and Tax Collector. Ms. Pederson noted that she had figures at 2%, 3% and 5% for her salary line and had reduced the line for Deputy Town Clerk to $15,000, having cut back the hours. Travel and training are in at $2,250, which is an increase due mostly to the cost of gas, but there will also be extra training for the new deputy. It was pointed out that this line will also cover these costs for the Treasurer and the Selectmen and their office staff, as the entire Financial Administration section does; Dues at $100; Registrars Fees remain at $700; and Advertising, $400. The budget, not including Town Clerk/Tax Collector salary is $18,450. Chairman Moroney made a Motion to: Accept the amount of $18,450, noting again, that it is minus the salary for the Town Clerk/Tax Collector, which will be taken up with other salaries later in the budget process. Selectman Hancock seconded and the Motion passed unanimously.
Next was Ed Martin for the cemeteries. Mr. Martin explained that he had broken the budget down by going through the bills to get averages, and that there are improvements the Committee wants to make. Therefore, the salary line, $1 (to keep the line open); Trustee lines remain the same, Chair at $300 and Trustees at $400; they have requested that a line be added for Improvements at $2,700; which would be separate from the Maintenance line of $2,750. Mr. Martin said the new line would move up and down as projects are completed and/or planned for. He said they are selling lots in the new section of the Straw Cemetery now. Among the projects the Committee plans are signs for Rosebrook and Crawford Cemeteries; erecting a gate Rosebrook, using an old one from Straw, and which is required by law; layout road and gravesite locations and designate with markers; generate a new map for both the old and new sections; and repair and maintain stone markers as required. The Maintenance line would cover Spring and Fall cleanup and mowing and trimming. Chairman Moroney made a Motion to: Accept the Cemetery proposal of $6,150 and Selectman Hancock seconded. The Motion passed unanimously.
Police Chief John Trammell then presented his budget. He noted it reflects raises at 5% which is in line with various towns he called including Conway and Plymouth, as well as Fish and Game. He proceeded to discuss each line explaining as necessary; increase of $2,000 for Special Officers as they are used more frequently; increase of $1,000 for office supplies because of the big increase in arrests which reflects in a greater number of reports, etc.; telephone was broken down by company and use to give a clearer explanation: landline, $2,000; cell phones (discussed including the Fire Dept. but returned to just the Police), $1,100; Grafton Dispatch (which is shared by the Fire Dept. and though advised there will be a substantial increase, they have not committed to a figure), $550; Time Warner (cable), $660; Verizon (modem from two cruisers to the office), $1,400; and IMC (Information Manager for in house computer system), $1,262. Professional Association (for attendance at various schools i.e. firearms, detective) increased to $500; vehicle maintenance has increased by $500; gasoline, which is difficult to estimate as everyone is finding, is increased by $4,400; Accurint, information software program has increased by $50; radio repair line increased by $400; computer support (maintenance) decreased by $1,850; clothing has increased by $250; ammunition increased by $1,000 (in addition to price increases, they have to provide their own when officers go to school); travel expense increased by $800 due to gasoline prices and shortage of vehicles, so personal vehicles must be used and reimbursed. It was noted that police details are charged out, so they are no cost to the town. Chief Trammell pointed out that the equipment purchase line will be broken down and go in as a warrant article. These items include bulletproof vests, handguns, shotguns, a taser, patrol rifle, portable radios, etc., that the Chief believes are necessary to his department’s operation. It was clarified that he will write the warrant as well as publish explanations so people will know what’s going on. Chairman Moroney made a Motion to: Accept the budget with the cell phones adjusted as noted, minus the salaries (which will be part of a later discussion with all salaries). Selectman Hancock seconded and the Motion passed unanimously.
John Gardiner presented the proposed Library budget. He noted the amount requested for books is down by $200 as fewer were ordered this year because of the Librarian’s absence due to illness. The audio/video line is down by $150 for the same reason and the mileage line has also been decreased by $100. The Librarian salary reflects an increase of 3%, or $256. Chairman Moroney made a Motion to: accept the Library budget as presented. Selectman Hancock seconded and it passed unanimously.
Under new business, it was noted that a Mr. Keith Stiles is living in a van without facilities parked in a driveway on Lennon Road. He said he had permission from the owners, Mr. and Mrs. Auclair, however, the Select Board is concerned with winter coming on. Though there may not be a state law requiring septic systems, Mr. Gardiner stated that there is a town ordinance that at least a contained system is required. It was requested that it be verified that he does have permission to be on the property. It was also requested that Dr. Karpf, as the town’s Health Officer, be asked to visit Mr. Stiles.
Also, Mr. Trammell stated that there is a leak near his shutoff that needs to be repaired. Mrs. Moroney said she had spoken with Billy Rines in the morning about getting it taken care of.
As there was no further business, Chairman Moroney declared the meeting ended at
8:00 p.m. and moved to go into Executive Session for town aid matters. The Board was polled and went into executive session.
At the close of executive session, Chairman Moroney made a Motion to: return to public session and seal the minutes from executive session. Selectman Hancock seconded and the motion passed unanimously.
There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 8:55 p.m.
Action Items:
Industrial Park land use - CEDC
Daly property
Website
Policy/Procedures Manual
Town Hall Decking