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Minutes of 10/06/2008

October 10th, 2008

Carroll Board of Selectmen
Meeting Minutes
October 6, 2008

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:08 PM

Members of the public present: Roberta McGee, Tom Gately, Leslie Bergum, Bill Rines

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney made a Motion to: accept the minutes of September 29, 2008, as written. Selectman Hancock seconded and the Motion passed unanimously.

Stan Borkowski’s report was received and posted.

The following items were approved and signed:

Town Hall Use Permit -- Scales, 9/26/2009; Twin Mt. Christian Academy; Eleanor
Mason
Water Warrant -- Hoffman, O’Brien, Tetreault

Police Department monthly report was received and posted. Attached were a letter of appreciation to the Department from John and Martha Fetko for courtesy checks on their home while they were away and a letter commending Patrolman Tadd Bailey for the extreme courtesy and sensitivity he demonstrated during a speeding stop. Chairman Moroney expressed the Board’s appreciation to the Department and Patrolman Bailey for their professionalism in carrying out their duties.

Under Action Items, it was noted that the sale of the Daly property has been completed and the removal of the two trailers has been completed by the new owner. The Board expressed their appreciation of this, also. The remaining Items have been put on hold temporarily.

Brief discussion of the right-of-way issue between Mr. and Mrs. Scales and their neighbor, Mike Lynch began when it was stated that Mr. Lynch had not been reached about attending this meeting. It was also noted that Town Counsel had advised as this is on private property, it is an issue between the residents and that the Town cannot get involved with it. Attorney Waugh sent his comments in writing for the Board to send along to the Scales and Mr. Lynch if they wished. Chairman Moroney made a Motion to: Disclose the communication from Attorney Waugh. Selectman Hancock seconded and it passed unanimously. A letter will be written to both parties and a copy will be included. The Selectmen will sign the letter at their next meeting.

Bill Rines was the final department head to present his budgets. He started with that for the Water Department. The salaries will be discussed with all the salaries at the end of all presentations; part time labor will stay at $1 to keep the line open; clerical will remain at $500; overtime will increase from $1,000 to $2,000; contract labor, remain at $15,000; contract labor-expansion, decrease from $10,000 to $5,000; water supplies remain at $15,000; also postage, $500; telephone, $800; electricity, $19,000; propane, $3,000; audit, $750; generator service contract, $300; equipment repairs, $5,000; water meter software support, $1,500; chemicals & equipment increase from $6,000 to $7,500; remaining unchanged are water samples, $2,300; licenses & fees, $500; water services, $1; and sand and gravel, $1,000; water expansion will decrease from $12,300 to $5,000; and water expansion piping from $11,100 to $5,000; water expansion testing will remain at $500; as will miscellaneous at $750. Discussion of the water treatment classes that the department will be taking starting in February ensued. Once they have qualified, the contract labor line will be able to be greatly reduced if not eliminated.

Chairman Moroney made a Motion to: Accept the proposed Water budget minus the salaries. Selectman Hancock seconded and it passed unanimously.

Mr. Rines continued with the Highway budget. As has been procedure throughout, the salaries will be discussed at the end of the budget process. Beginning with part time labor, this will remain at $1 to keep the line open; telephone/computer, increase from $1,200 to $1500; shop expense & tools, remain at $2,500; tools, remain at $500; equipment purchase, remain at $6,000; equipment repairs & maint., remain at $10,000; radio repairs, remain at $500; road maintenance, $1; highway maint. grading, remain at $1,600; cold patch, increase from $500 to $750; hot top, remain at $5,000; resurfacing, no change at $50,000; roadside mowing, no change at $4,000; culvert replacement, no change at $3,000; winter sand, no change at $4,500; salt, no change at $6,000; gravel, no change at $4,000; bridge repair & maint., no change at $2,000; contract labor sweeping, increase from $3,500 to $4,000 (to include Lake Road); gasoline/diesel, increase from $10,000 to $12,000; clothing, no change at $3,000; miscellaneous, no change at $500; supplies, new line at $1,000; and sidewalk repair, no change at $15,000. Discussion took place regarding road resurfacing and construction, and which roads were most in need at this point. There are a number of them, but it was determined that New Straw Road because of the volume of traffic on it would most likely be the first to be done. Mr. Rines explained that work is needed on most of the roads because of usage and weather, with frost going in and out of the ground, it shifts rocks, culverts, etc. He advised that when the water line is complete, School Street will be patched and paved. He also advised when asked, that the life of a brand new road is 15 years. Chairman Moroney explained she had attended a budget workshop recently and learned that if there is a signed contract for an exact amount and location of work to be done, the Selectmen have the right to roll over the amount from one budget year to the next. Therefore, she requested that Mr. Rines secure a signed contract for the full amount of the work for New Straw Road before mid-November, to roll over the $50,000 in this year’s budget. A warrant article will then be written for the amount of the balance for the job.

Chairman Moroney made a Motion to: Accept the Highway budget as proposed, without salaries. Selectman Hancock seconded and it passed unanimously.

Next was the budget for general government buildings. Janitor, decrease from $9,000 to $8,000; town buildings labor, increase from $3,000 to $6,000; recreation area labor increase from $1,000 to $2,000; contract labor, remain the same at $5,000; electricity, remain the same at $12,000; heating oil, remain the same at $40,000; heating plant maint., remain at $2,500; repairs & maint. of town buildings, remain at $30,000; recreation area maint., remain at $2,500; rentals & leases, increase from $15,800 to $17,000; Janitor supplies, remain at $1,000; and miscellaneous remain at $600. When discussing the cost of oil, Bill Rines recommended that the town look into putting a smaller furnace in the Town Hall, not to replace the larger existing one, but to augment it, as the larger one uses about 13 gallons of oil an hour. The smaller one would be used primarily to heat the offices, library and kitchen space, thus allowing the larger, costlier one to be set at a much lower temperature. The Selectmen agreed that this should be done and he should also inquire if an electrician is needed for hooking it up. If so, he should include that when he is getting the quotes. Mr. Rines will look at the current budget to try to do it this year if at all possible, to start reducing the oil consumption immediately. It was noted that the building will still be available for use and the heat will be turned up as needed, but that the whole building will not have to be kept at a higher temperature all the time.

Chairman Moroney made a Motion to: Accept the proposed general building budget as presented. Selectman Hancock seconded and it passed unanimously.

Mr. Rines spoke of the need for having a salt shed. This had been discussed sometime ago, but nothing had come of it. Chairman Moroney recommended putting an ad in the paper for bids which may then be used for writing a warrant article. It was decided the ad will run in the editions on October 15 and October 22. Sealed bids must be in by 3 p.m. on November 3, and Selectmen will review them at their meeting that evening. Also brought up by Mr. Rines was the need for a new truck. The money for this will come from Capital Reserve fund but a warrant article must still be written. Chairman Moroney stated that Linda Dowling is helping with warrant articles as she has a lot of knowledge about them, and suggested that Mr. Rines contact her when he is getting ready to write his.

Mr. Rines was asked to try to get the information and quotes he needs regarding the additional furnace to bring to the meeting on October 20.

Chairman Moroney noted that she had been at the Emergency Operation Plan meeting and that there is need for an emergency shelter. It was determined that the Town Hall is the only town building that can serve as this, and it was noted that it needs two showers. Mrs. Moroney asked that Mr. Rines look into the cost of installing two showers, one in the ladies room and one in the men’s room.

Discussion turned to salaries. Chairman Moroney noted that previously they had been looking at increasing Scott and Greg on the Highway crew and Bill D from the Transfer Station, to bring them more in line with where the Board feels they should be. (Sue had also sent an email to remind the Board that this had been discussed.) The Board also looked at the reports prepared to show 2%, 3% and 5% increases. After discussion, they recommended a 3% increase for those salaries that will be increased except for the three mentioned, Scott, Greg and Bill D., which will be increased by $1 per hour, and Jeremy Olson, the new full time firefighter whose 2009 salary of $36,000 was part of his hiring process. Chairman Moroney made a Motion to: Accept the salaries as discussed. Selectman Hancock seconded and it passed unanimously.

Chairman Moroney made a Motion to: Accept the Budget as proposed and Selectman Hancock seconded. The Motion passed unanimously.

There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 9:55 p.m.


Action Items:

Industrial Park land use - CEDC
Website
Policy/Procedures Manual
Town Hall Decking