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2008 Budget Committee Archives

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Minutes from Oct. 22, 2008

October 28th, 2008

Budget Committee Meeting

October 22, 2008

Member present: Mike Shea, Tom Gately, Carmine Fabrizio, Lori Hogan, Ken Mills and Bonnie Moroney

Guest: Ed Martin, Mike Gooden, Ben Jellison, and Claire Gritzer

Meeting brought to order 7:07 PM

Tom motioned to accept minutes of the Oct.15, 2008 meeting, Carmine second, it was passed.

Lori opened meeting with asking Ben Jellison to present the proposed budget for the Moderator. Ben said he would just go down the entire Election & Registration list.
01-4140.10-130 Supervisors sittings - $250.00
01-4140.10-135 Town Meeting Supervisors - $1.00
01-4140.10-136 Supervisors Elections - $150.00
01-4140.10-150 Moderator – $300.00
01-4140.10-160 Selectmen Salary - $.00
01-4140.10-200 Supervisors Expenses - $100.00
01-4130.10-201 Advertisements - $300.00
01-4140.10-202 Moderator Expenses - $500.00
There was a question of what this expense was used for, and Ben said it was for any supplies used and also to feed the people who worked all day and the elections.
01-4140.10-XXX Election training - $250.00
01-4140.10-300 Ballot Clerks - $750.00
Ben stated that there will be fewer elections in 2009, so the budget went down from 2008.

Next Claire Gritzer presented the Trustees of the Trust Funds 2009 Budget Proposal
Claire started by quoting a response from the IRS as if relates to last years question on
Volunteers.
01-4130.10-138 Trustees of the Trust Funds - $950.00
01-4130.10-141 Trustees Miscellaneous - $130.00
01-4130.10-140 Trustees Education/Seminars - $647.25
Questions were asked about the type of supplies that they were going to buy for the $130.00. And also about the $40.00 added for 3 lunches, was this part of the meeting
fees or not? Claire stated that the meeting only went half a day and then they went to eat
after.

Next Ed Martin, presented the proposed budget for the Cemetery Committee. He said they were asking for more money this year, because the only records they had of who was laid to rest where at Straw Cemetery was on a few pieces of paper in a file. The committee was busy finding a computer program that would set a program up so they could enter the locations and names, etc. and eventually have all listed and know which lots were available for sale.
Ken asked that they check into this computer program to make sure that the price of $500.00 is for only one license, otherwise the town may have to buy more then one in order to have it at the town hall as well as the committee.
They also wanted to have signs made for the Rosebrook and Crawford Cemetery.

01-4195.10-100 Cemetery Salary - $1.00
01-4195.10-101 Cemetery Trustees Chair Salary - $300.00
01-4195.10-102 Cemetery Trustees Salaries - $400.00
01-4195.10-200 Cemetery Maintenance - $2750.00
01-4195.10-201 Cemetery Improvements – 2700.00

Ed went into more detail about what the money was used for and the average cost of the mowing and trimming. And that they were working with the gentleman now on repairing some of the broken head stones. He was trying something new, and if it worked they would have him repair a few each year. These are the stones in the older section of the cemetery.

Lori excused herself from the committee and turned the chair over to Tom, while she presented the proposed budgets for the Budget Committee and the Recreational Program.

Lori presented the proposed Budget Comm. Budget first.
01-4150.10-111 Budget Committee Clerk Salary - $1.00
01-4150.10-806 Budget Committee Expenses - $50.00
01-4150.10-807 Budget Committee Training & Mileage - $250.00

She then presented the proposed Recreation Program Budget for 2009
She began by saying that they Rec. is planning on putting a warrant in for a revolving account for the funds that come in from the campers.
01-4520.10-100 Rec. Counselors - $20.680.00
Salaries will stay the same but will increase the amount of time, so that there will be time and money available for the needed training.
01-4520.10-200 Rec. Telephone $1025.00
She stated that there was a requested increase because they are hoping to put a regular land line phone inside the rec building. She said they had the pay phone up there but there were a lot of cases that the director and counselors had to call for some thing relating to the program and they had to use their personal cell phones and that can be a problem at times up there with reception, plus cost.
01-4520.10-201 Rec Equipment and Supplies $400.00
She stated that they had purchased electric hand dryers for the bathrooms, and locked toilet paper holders. They wanted to buy their own supplies and for up at the rec area rather then having to come and get some from the town hall.
01-4120.10-300 Rec Parties - $1.00
01-4520.10-310 Rec Ski Program (Buses Only) $1,000.00
Twin Mt. pays half of the cost of the buses and Whitefield pays the other half.
01-4520.10-320 Rec Field/Court Repair $1,500.00
Lori stated that they have new soccer goals and the want to get seed down around the basketball court and soccer field. They also want to paint the basketball court.
01-4520.10-321 Rec. Building Repair $500.00
01-4520.10-500 Transportation $2,000.00
01-4520.10-805 Staff Training $2,000.00

Library did not show up at the meeting, Bonnie will contact John Gardiner and see if he can come Oct. 29th. She will also ask Maryclare to come at that time, too, as there were no budgets planned for that meeting.
Lori said that the next thing was addressing the two questions from last week.
Bonnie said she had gotten the answers back from Maryclare.
01-4240.10-203 Third Party Review for $10.000.00 It is used for review commercial buildings and buildings with more the 2 apartments by a third party (Fire Chief and Stan being the first two). It had been discussed at the selectman’s meeting and the consensus of those attending (particularly Leslie Burgum) as well as the Board that is should be left in because of the anticipated building in Bretton Woods next year.

01-4721.10-201 INT T.A.N. It was asked if this was interest from the Bridge project on the line of credit? This was from a Tax Anticipation Note the town borrowed for the end of 2007 because tax rate was set later and concern if bills would be out for end of year larger expenses i.e. County Tax which was over a million dollars – nothing to do with bridge.

After finding out what the money was for it was voted to put the $10,000.00 on
01-4240.10-203 Third Party Review and it was passed.

It was voted to accept Moderators 130 to 160 and it was passed.
It was voted to accept Moderators 200 to 300 and it was passed.

It was voted for 01-4130.10-138 Trustees of the Trust Funds for $950.00
and it was passed
It was voted for 01-4130.10-141 Trustees Misc. to be taken to $100.00 and it was passed.
It was voted for 01.4130.10-140 Trustees Education/Seminars to $615.00 and it was passed

Cemetery it was voted to accept 01-4190.10-100-201 for a total of $6151.00 and it was passed.

Budget Committee it was voted to accept 01-4150.10-113 for $1.00 and it was passed. And voted to accept 01-4150.10-806-807 for a total of $300.00 and it was passed.

It was voted to accept the Rec Dept Budget 01-4520.10-100 thru 805 for a total of $29,106.00 and it passed. Lori sustained from voting.


Tom motioned for meeting to adjourn at 8:25, Carmine second and it was passed. next
meeting is Oct 29 at 7PM.