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Minutes of 03/02/2009

March 5th, 2009

Carroll Board of Selectmen
Meeting Minutes
March 2, 2009

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Bonnie Moroney, Christopher Hancock

The meeting was called to order at 7:02 PM.

Members of the public present: Bill Dowling, Linda Dowling, David Ikasalo, Ken Mills, Mike Gooden, Jeff Duncan, Bill Smalley, Evan Karpf and Bill Rines

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Moroney made a Motion to: Accept the minutes for February 23, 2009 as written. Selectman Hancock seconded and the Motion was passed unanimously.

Stan Borkowski’s report was not received.

Mr. Hunt from the Mount Washington Resort was not in attendance, so this item was skipped for the time being.

The following items were approved and signed:

Oath of Office – Bill Dowling, Zoning Board of Adjustment
Property Tax Warrant, Current Use – Nelson
Intent to Cut – Temple
Certificate of Occupancy – Shea, Countryside Properties, LLC
Application for Current Use – Burns
Bonnette, Page & Stone Corporation Invoice -- $35,000
Town Hall/School Street Use Permit Application, Summer Music Series – Covey/Chamber of Commerce
Avery’s Sweeping Contract
Litter-Free New Hampshire Clean-Up
Hoyle, Tanner & Associates Letter of Recommendation

Regarding the invoice for Bonnette, Page & Stone, Chairman Moroney explained they were the engineering company on the police building. In 2008, the voters approved a warrant article for $52,000 for the design and engineering plans for this building as well as a possible fire station for Bretton Woods. At this time, the Committee only worked on the police building and as the engineers wanted to see this through the deliberative session, they did not bill the Town earlier. Mrs. Moroney also explained because of this, she had requested the amount of the invoice and the funds to cover it were encumbered from 2008 for payment. Chairman Moroney made a Motion to: Approve payment of this invoice of $35,000. Selectman Hancock seconded and it passed unanimously.

When the Avery Sweeping contract was brought forth, Chairman Moroney asked Bill Rines if he had included two additional streets as discussed last year which he said he had. David Ikasalo asked if this went out to bid. He also asked if Mr. Rines had researched to make sure this would be the best price. Mr. Rines said an ad had not been placed in the paper as he had asked Mr. Avery about doing the sweeping. Mr. Avery’s company has done all the surrounding towns as well as having done our town last year. Chairman Moroney concurred with this as well as both Mr. Rines and Mrs. Moroney explaining to Mr. Ikasalo that there aren’t many companies up here who do this and the equipment is very expensive. Chairman Moroney made a Motion to: Sign the Avery Sweeping contract. Selectman Hancock seconded and the Motion passed unanimously.

With regard to the Litter-Free NH Clean-Up, Evan Karpf said he hopes to have clean up day on Saturday, May 16, and there will be no cost to the Town. The Selectmen’s signatures are required so the Town can participate in the program and to be eligible for spring bulbs or elm trees as may be available. Chairman Moroney thanked Dr. Karpf for his work on this project.

There was an application for a Solar Energy exemption from Ken Mills and Mary Pothier for their home on Ridgeview Drive. Chairman Moroney made a Motion to: Approve the exemption. Selectman Hancock seconded and it passed unanimously.

The Assessment Data Certificate concerning the transfer of property and Real Data had not been signed and sent when the information was released on-line to the State. The Selectmen were asked to sign this so it could be sent in. Chairman Moroney made a Motion to: Sign the certificate and Selectman Hancock seconded. The Motion passed unanimously.

Next was a letter of intent to hire the auditing firm of Melanson Heath & Company. The Board approved hiring this firm as the Town’s new auditors at the previous meeting. Chairman Moroney made a Motion to: Sign the letter. Selectman Hancock seconded and it passed unanimously.

The Selectmen read a letter from the LGC regarding the property liability insurance the week before, when they advised that they would limit their increase to five percent rather than the limit of nine percent previously promised. Chairman Moroney had asked that the figures be brought to this week’s meeting. As requested, at the 9% increase the cost would be $29,526 and at the 5%, $28,443. Mrs. Moroney also asked about Primex Insurance, who had been interested a year ago in submitting some numbers. We will look into this.
With the focus being on the budget, Dr. Karpf advised the Board that they could cut his Health Officer budget in half when they are working to reduce the budget as may be required after voting on March 10. Chairman Moroney and Selectman Hancock thanked him.

Jeff Duncan, Fire Chief, told the Board that he had someone who would be interested in the position of Emergency Management Director, and would be pleased to recommend Dan Walker for this. The Board asked Chief Duncan if he would invite Mr. Walker to the next meeting.

There being no further discussion, Chairman Moroney made a Motion to: adjourn the meeting. Selectman Hancock seconded and the Motion passed unanimously. Chairman Moroney declared the meeting ended at 7:29 p.m.