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2009 Budget Committee Archives

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Minutes from May 20 meeting

May 25th, 2009

Budget Committee Meeting

May 20, 2009

Members present: Tom Gately, Lori Hogan, Mike Shea, and Bonnie Moroney

Excused member: Carmine Fabrizo

Guests: Ben Jellison, Beckie Pike, Jim Covey, and Al Strasser

Ben Jellison was there to swear Beckie Pike and Jim Covey into office for the Budget Committee.

Al Strasser was there and asked Ben why he had received a letter saying that he was not needed for a member of the committee, as he didn’t think that Beckie had said she wanted to be on it. Ben said that Beckie had said yes when asked if she wanted to be a member, and the board had found out it only needed 7 members, and with those two members and Lori saying that she would stay but not in a chairman seat, we only needed 2.

Al said he wanted it in the minutes that he would volunteer for any open seat on the budget committee in the future.

Lori called meeting to order at 7:15PM, and announced that we now had a full 7 member committee.

Lori said that we need to print out copies of the bylaws for next month’s meeting for the new members and then go over them and see if there is anything that needs to be changed.

Tom motioned to accept the 15th meeting, Lori seconded and it passed.

Election of new officers – we need to vote in Chairman, Vice Chairman and Secretary. Lori said that whoever does volunteer that if they wanted she would help with the presentation at the public and deliberation. Tom Gately, said that if nobody else wanted to take it he would volunteer for the Chairman seat, and we asked Mike Shea, if he would be the vice Chairman, and he agreed. Then Lori asked Bonnie if she would take the secretary again, Beckie and Jim were new, and she agreed.

Lori made a motion to accept the three people to fill the seats, and Jim second and it was passed.

Bonnie needs to let Maryclare know that Tom has the key instead of Lori.

Maryclare had given the committee copies of the budget, but the new figures had not been filled in yet so there were no figures to compare where we are at this time, she said she would have them for us at the next meeting. Lori went over the Actual and Anticipated Revenue list that had been given to the committee. She said it looked quite good for this time of the year, and it didn’t even have any land tax in it yet.

She told the new members that we had met the 3rd Wednesday in the month until we get to Oct. and if they were ok with those meeting nights. All were fine, so the meeting nights are as follows. June 17, July 15, Aug. 19, and Sept 16th. We will visit this again when we get closer to Sept. and set up the Oct, Nov and Dec meeting dates.

Lori said she was going to use the formula that DRA uses in order for us to put the increase we want to work with on the coming budget and back it through the budget so we know how much each dept should work for. Try to work on finding a target rate for the % increase and the bottom line.

Mike Shea asked about the Capital Reserve Funds and how they are invested, or what ever, Lori said she would try to get an up to date list from the Trustees of the Trust Funds.

Lori went over the list of goals that we had discussed at the last meeting on where we want to focus. They were Fuel, Phone and Wage and Benefits Survey. She said that LGC put out a Wage and Benefits book every year, but was not sure when the 2009 will be coming out. Bonnie said she will ask Maryclare to please find out. Lori, said if it won’t be for a while we might want consider getting copies of the 2008, as it has very useful information about all towns in NH and she had looked at ours vs. towns assessed the same as us and we were about right in most cases, and we looked very good in many cases for our benefits vs. many towns. They do have this on their web page if.


Lori said we should make a recommendation for the coming year that way the dept heads will know what to work with. Jim asked it we could start the dept heads to start coming in earlier. Lori said it works better when you ask the dept heads what they can do about taking their budget down a certain %.

We need to decide when we want to set dead line form the action plan 2010 budget. If we can plan and make up our mind ahead of times things will move better and we will stay on track. Mike felt it would be good to go over that at the next months meeting.

Mike motioned to adjourn and Tom second, for 9:10PM