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2009 Budget Committee Archives

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Minutes July 15, 2009 Meeting

July 22nd, 2009

Budget Committee Meeting
15 July, 2009

Members present: Tom Gately, Carmine Fabrizio, Mike Shea, Jim Covey, BeckiPike, and Bonnie Moroney

Excused: Lori Hogan

Guest: John Trammell, Bill Smalley, Lee Hallquist, Evan Karpf and Al Strasser

Meeting brought to order at 7:07 PM by Tom Gately

Jim motioned to approve minutes from the May 20th meeting, Carmine second and it
Passed.

Went over the bylaws for the Budget Committee. Tom asked if there were any changes. Becki motioned to accept the bylaws as written and Jim second and it was passed.
Bonnie said she would change the Chair’s name and have Tom sign at next meeting.

The group went over the latest budget to see where the amounts stood. Mike asked about the difference in the dues for the North Country Council. Bonnie said that it is possible that it went up after we set the budget rates. She said that a lot of places won’t commit to the coming years price as early as Sept. of the year before.

Jim was asking if there is a balance at the end of the year on the budget where does the money go. Bonnie said it went back into the unappropriated general fund.

Other questions were 01-41943.10-900 GB Miscellaneous that is over budget by $907.94.
Bonnie said she had no idea but would try to find out. 01-4220.10-660 FD Forestry Equipment. Bonnie again, said she has no idea about these things, as it is the responsibility of the dept heads to watch the budgets and put the number that needs to be charged. She did say that they do have an older truck that they have set up for the forestry, so it may have been something to do with that.

Jim asked about the large amounts on 01-4312.10-260 HW Equipment Repairs and Maint. He said he had talked to Billy Rines and he said he hadn’t asked for that much.
Bonnie explained that the Select Board had increased the amount on the PD, FD and HW for the maintenance of vehicles, as none of them had passed to get new ones and the warranties were running out, so they wanted to have funds available in the event. She also said that this money could be used else where if needed or not used at all, but the board put it there just in case.

It was asked why the 10-4194.10-101 GB Town Building Labor, was over. Bonnie explained that it had been raining a lot and there for the HW dept was working inside.
At the present time them are working on the down stairs men’s room, and other projects.
This line item is charged against when the hours are used but that means that the pay per man on the HW Salaries will be less. It all balances out at the end.

Chief Trammell came to talk about the budget that he has formatted so for 2010 budget.
01-4210.10-303 Bulletproof Vests, he would like to increase that to $2,500.00. He said last year he missed out on a grant to help pay for new vests as the information was send to John Gardiner and he used it in Lancaster. This year they have the correct contact and address, so if one becomes available, he will apply. He said they had gotten 4 and needs 4 more and some of the ones that were being used were well past they time they should have safely been used. Another 4 should catch them up, and hopefully the grants will happen and he can get the money back for them.

01-4210.10-308 Ammunition – Chief said again that it looks like we need to order and pay for the ammo a year ahead of time. They are still waiting for what they ordered over a year ago. Bonnie explained that the Chief had come to the select board a couple of months ago about ordering ammo and the board had approved him moving forward to do what he needed to reserve them. He said the Jeremy is volunteering to go to the Police Academy, but that the town needs to supply led free ammo for him.

01-4210.10-200 Office Supplies – Chief said he wanted to increase another $500.00 coming to $2,000.00. And the IMC which is a yearly bill will be going up another $100.00

He stated the he and his officers were aware of the economy and so are not asking for a pay increase but would like to look into updating the equipment. He is trying several different places for help in replacing the computers. The computer support that he is now using says he will be increasing the $100.00 per month fee but not sure how much, maybe as much as double.

01-4210.10-107 Details – this money is going into the new revolving account now and that is what is paying the officers. This line will be $.00 in 2010.

Tom asked for a estimate on the ammo that Jeremy would be using at the academy and how much they would be looking for the next year, and the Chief said $300.00 for Jeremy and they would be looking for $3,000.00, but that it would need to be ordered in
Sept.

Chief said they will be asking again to replace the radio in the cars. They have equipment that can’t be used because the radios that we have are too old and not compatible. It costs about $4,530.00 for a new radio. They had put in for a grant for them but have not heard anything yet.

Evan Karpf, presented the CIP spread sheets. These are what they have been working on for the CIP going from 1999 to 2007, and shows the expenditures for all those years. Tom asked if the CIP was active and Evan said yes and they will be having a public meeting and then voting on it in March It gives us a clear idea of how we are spending our money and moving forward where it is going.

Al Strasser showed the 30 year change of budgets that were passed, using his budget charts.

Jim asked who we want to see next month, the fire dept or the highway dept. It was decided the highway dept. so Bonnie will ask Bill Rines to bring his estimated budget for the highway dept only, so that we can go over it with him.

Chief Trammell said he will come to each meeting and bring the box with his paperwork on this years budget and the plans for 2010 budget.

Bonnie said that Jim had asked her about working the budgets from 0 dollars. Bonnie said that she had asked Sue and Karen about that and both of them had said that it would not make a lot of since for the dept to do that, but that if we were starting a new budget that it would make since.

Mike motioned for adjourn meeting at 8:30PM, Carmine second and it was passed.

Next meeting Aug. 19th