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Minutes from Dec. 17th meeting.

December 22nd, 2009

BUDGET COMMITTEE MEETING

December 17, 2009

Members present: Carmine Fabrizio, Mike Shea, Jim Covey, Becki Pike, Tom Gately and Bonnie Moroney.

Members excused: Lori Hogan

Guests: John Trammell, Jeff Duncan, Bill Smalley, Tadd Bailey, Dan Walker, Edith Tucker, Mr. Tucker, and Ken Mills

7:02M meeting brought to order by Tom Gately.

Jim motioned to accept corrected minutes, Carmine second and it passed

Tom asked Chief Trammell to present his proposed 2010 budget.

Chief said that he and his officers had not put in for any pay increases, so those amounts had stayed the same. But if the board decided to give them a raise that would be very nice too.
He left the 4210.10-103 Special Officer at $10,000.00
Training at $2,000.00
Chief went over the fact that the Detail line would be removed this year, as we now have the revolving account for that, and that was a large amount on their budget for the last couple of years.
4210.10-200 Office Supplies he asked that it be increased to $2,000.00
4210.10-201 Telephone was taken to $0 as it was broken up into the different companies that are used instead of just the one.
4210.10-202 Professional Ass. He said these have increased as Officer Smalley was now certified in weapons, so they needed to add that one, so he asked that it go to $300.00.
4210.10-203 Vehicle repairs and maintenance. He said that they had asked for $4,000.00 last year but wanted to increase it to $6,000.00 for this coming year.
4210.10-204 Gasoline, he asked it stay the same, as the contract with the state runs out in July and we have no idea what it will go to. So he asked it be left at $13,600.00.
4210.10-205 Accurint asked to go to $750.00 as there is an increase.
4210.10-206 Fairpoint to stay at $2,000.00
4210.10-207 US Cellular to increase $50.00 to $1250.00
4210.10-208 Grafton Dispatch asked for an increase of $50.00 to $800.00
4210.10-209 Time Warner asked for a $40.00 increase to $700.00
4210.10-210 Verizon asked to stay the same, $1400.00
4210.10-211 IMC asked for a $15.00 increase to $1315.00
4210.10-300 Equipment to stay at $1,000.00
4210.10-301 Radio/Radar. He asked that the name on this be changed to Radio/Radar Repair from just Radio Repair. And that there be an increase of $450.00 to $1250.00
4210.10-302 Computer Support, Chief said that the gentleman who worked on their computers was going up in price to $200.00 per month, so he wanted to increase from $1250.00 to $2500.00
4210.10-303 Vests, Chief asked that this be taken to $1.00 as the select board had allowed them to buy vests for all the officers bringing them up to date, but in 3 years they would have to start to replace them again, so want to leave the line open to do so.
4210.10-304 Computer, Chief ask that the $1.00 be put in there, as they are all set with the computers right now, but want it left open for the future or incase of emergency.

4210.10-305 Clothing, asked to stay at the $4,000.00.
4210.10-306 New Uniform asked to keep $1.00 to keep this open.
4210.10-307 Uniform Cleaning, chief asked to keep at $1500.00. It was asked why they wanted to keep it at $1500.00 as they had only used a little over $600.00 this year. Chief said that when money started to get tighter on the budget he asked his officers not to use to much, but wanted it left at the $1500.00 if possible.
4210.10-308 Ammunition, he asked for an increase from $1500.00 to $3000.00 as the price for the ammo has gone up and seems to keep going up. They are still having a hard time getting the orders.
4210.10-900 Miscellaneous, chief asked to have that increased from $800.00 to $1200.00.
Chief asked to have two new lines added to the budget with $1.00 on each. They are Grants and also building. He discovered that if he has these lines and is able to acquire grant money or grant money for future buildings that he could use them by having these lines.

Tom asked why we moved the $450. from Misc. to the Radio/Radar line why the Misc. still went up. Chief Trammell said that they all had to qualify with the Tazors and that they will need the money in misc. to cover the cost of that.

Becki, asked why there was $4,000.00 spent under misc. for 2009, and Bonnie explained that the Select Board had approved the PD to get computers and there was not $1.00 on the computer line so they could not post anything there.

Jim, asked if anybody had done any more research about putting the cruisers in as a budget line for $10,000.00 each year. John, said that he had applied for grants for a new cruiser, but it had not gone through. Bonnie said that she had not checked any more on it but didn’t see that it would be any different then adding money to the Capital Reserve fund and using that.

Chief Trammell said that his department was working 4 – 10 hour days and there were times when there were extras in, such as Wednesday which is court day, and at least two of the officers are usually in court that entire day.

Becki asked how many officers there were. Chief Trammell, said there were 4 full time officers and 7 part time. But the part time all worked other jobs, so they were not always available when needed.

Dan Walker, to present Emergency Management.

Dan explained that he was new at this, so was mostly going off of the existing budget that John Goodney had set up.
4290.10-100 Director Salary, he said had been increased by the select board from $300.00 to $500.00
4291.110-101 Asst. Director Salary, he said there was no asst. so he left that at $0.
4290.10-200 EM Training, Dan said that he had no idea how much training there was to this, and has been going to some and meetings. He asked to keep the amount at $500.00
4290.10-201 Radio, he asked to leave the $300.00 in there.
4290-10.202 EM Emergency Center. Dan said he had been working with Jeff discussing the need for a computer so that in the event of an emergency he had a way to keep contact with the headquarters.

Jim asked why he wasn’t taking the money that was there for 2009 and buying bedding, etc.
Dan said that he was still trying to figure things out and he could do that. Bonnie said that is would be better to wait until the Highway Department completed the updating on the ladies room down stairs as there would be a place to store these things then, that would keep them dry and in one location. Right now there just isn’t a good place to put all these things that they won’t get damaged or dirty.

Jim asked if he had found any grants for a generator. Dan said that yes he had but it was a 50% grant, so he was working to find out what he can do about making use of this grant. He said he knows that he would need to have the other 50% available at the time. Bonnie said they would need to check with the lawyer to see what can be done, as it didn’t pass last year.

Jeff Duncan presented the proposed 2010 budget for the Fire Department and Ambulance.

Jeff said at the present date the Fire Dept. and Ambulance had put $26,587.18 into the general fund.

4220.10-100 FD Chief Salary $3965.00 that was recommended by the select board.
4220.10-101 Officers Salary requested to stay at $4500.00
4220.10-102 Full time Firefighter $38610.00 includes the 3% increase that the select board recommended.
4220.10-103 Firefighters salaries $15,000.00
4220.10-104 Full time Firefighter #2 $37,080.00 reflects the 3% increase that was recommended by the select board.
4220.10-200 EMT Salaries $13,000.00
4220.10-201 Overtime $18,000.00.
4220.10-202 Firefighter Insurance to stay at $550.00
4220.10-300 Office Supplies to stay at $700.00
4220.10-301 Telephone $1200.00 went down because switched to Time Warner.
4220.10.302 Medical Equipment took down to $2500.00
4220.10.304 Inoculations, asked to increase to $1500.00. Jeff said that before it was optional to weather or not you gave the fire fighters and EMT’s shots, but now it mandatory.
4220.10-305 Office Equipment stay at $800.00
4220.10-342 Software Support asked to increase to $2800.00. Jeff said it increased because they switched to Time Warner.
4220.10-400 Equipment supplies, take down to $1250.00
4220.10-401 Medical Supplies take down to $1500.00
4220.10-402 Advanced Life Support Medical Supply, leave at $750.00
4220.10-403 Oxygen, leave at $1200.00
4220.10-410 Defib Supplies and Maintenance, leave at $1000.00
4220.10-500 Dispatching Twin State, there new price is $4011.00
4220.10-501 Mutual Aid Twin State, leave at $750.00
4220.10-502 North Pact Mutual Aid, leave at $350.00
4220.10-600 Equipment Purchase, down to $3000.00
4220.10-601 Radio Repair, take down to $2250.00
4220.10-602 Vehicle Repairs and Maintenance $3,000.
4220.10-604 FD Maintenance, take up to $1,900.00
4220.10-605 Ambulance Repairs and Maintenance, leave at $3000.00
4220.10-606 New Fire Truck to stay at $65,000.00
4220.10-660 Forestry Equipment, take down to $700.00. In 2009 they received $1000.00 grant money back.
4220.10-680 Extrication Equipment Maintenance, leave at $1,000.00
4220.10-685 SCBA Equipment Maintenance, lower to $2500.00
4220.10-700 Gasoline/Diesel, increase to $5500.00
4220.10-701 Travel Reimbursement, lower to $750.00
4220.10-710 Protective Clothing, lower to $4,000.00
4220.10-715 Ambulance Protective Clothing, lower to $750.00
4220.10-725 EMS Training, lower to $2,000.00
4220.10-800 FD Training, lower to $1300.00
4220.10-801 Fire Prevention, lower to $300.00
4220.10-802 Inspections, lower to $500.00
4220.10-900 Miscellaneous, lower to $500.00

Committee to vote starting with the police department.
Bonnie requested that the salaries be left off until the committee hears from Lori’s report.
4210.10-105 $2,000.00 Mike motioned to accept, Carmine second and it passed.
4210.10-200 $2,000.00 Bonnie motioned to accept, Carmine second and it passed.
4210.10-201 thru 203 Becki motioned to accept, Bonnie second and it passed.
4210.10-204 Gasoline, Carmine motioned to leave at the requested $13,600.00, Bonnie second and it passed.
Edith stated that the school runs warrants to move left over money into capital reserve funds. That we might want to do that to build money for new vehicles.
4210.10-205 thru 211 Bonnie motioned to accept, Jim second and it was passed.
4210.10-300 thru 304 Bonnie motioned to accept, Mike second and it was passed.
4210.10-305 thru 306 Bonnie motioned to accept, Becki second and it was passed.
4210.10-307 Carmine motioned to accept, Bonnie second and it was passed.
4210.10-308-900 Jim motioned to accept, Mike second and it was passed.
4210.10-901 thru 902 new line items for $1.00 each. Bonnie motioned to accept, Carmine second and it was passed.

Fire Department
4220.10-103,200 and 201, Bonnie motioned to accept, Carmine second and it passed.
4220.10-202 thru 304 Bonnie motioned to accept, Becki second and it passed.
Becki motioned to take 4220.10-305 from $800 down to $500, Mike second, and it passed, Bonnie abstained.
4220.10-342 Mike motioned to accept, Carmine second and it passed.
4220.10-400 thru 403 Bonnie motioned to accept, Jim second and it passed.
4220.10-410 Tabled until Tom finds out what this is.
4220.10-500 Bonnie motioned to accept, Becki second and it passed.
4220.10-501 thru 601 Bonnie motioned to accept, Jim second and it passed.
4220.10-602 thru 605 Bonnie motioned to accept, Mike second and it passed.
4220.10-606 Bonnie motioned to accept, Carmine second and it passed.
4220.10-660 thru 701 Bonnie motioned to accept, Carmine second and it passed.
4220.10-702 thru 715 Bonnie motioned to accept, Carmine second and it passed.
4220.10-725 thru 900 Jim motioned to accept, Bonnie second and it passed.

Emergency Management:
4290.10-100,200 thru 202 Carmine motioned to accept, Bonnie second and it passed. Jim opposed, didn’t approve of the $200 increase.
Bonnie motioned to adjourn the meeting at 9:50PM and Carmine second, and it passed.

Next meeting is Dec. 23, 2009