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Minutes of 04/05/2010

April 13th, 2010

Carroll Board of Selectmen
Meeting Minutes
April 5, 2010

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare H. Quigley

Board members present: Christopher Hancock, Bonnie Moroney. Mark Catalano was excused.

The meeting was called to order at 7:01 PM by Chairman Hancock

Members of the public present: Ann Fabrizio, Leslie Bergum, Roberta McGee, Bill Dowling, Linda Dowling, Frank Maturo, Dave Ikasalo, Carmine Fabrizio, Mike Gooden, Scott Sonia, Bill Rines, Sue Kraabel, Lori Hogan, Joan Karpf, Evan Karpf, Tom Gately, Jay Ouellette

Pledge of Allegiance

Linda Dowling was in attendance with video equipment and Chairman Hancock read the following statement: “This meeting is being taped by a private citizen. It is not done under the auspices of the town and is not an official record of the town.”

Chairman Hancock noted that Selectman Catalano is away on vacation.

The board announced the approval of bills and signing of checks.

Chairman Hancock made a motion accept the minutes from March 29, 2010, as written. Selectman Moroney seconded the motion, and it passed.

The following items were approved and signed.

Town Hall Use Permit Application – (A surprise party so the name is withheld)
Water Abatement – Burt
Water Warrant – Twin Mountain Baptist Church
Notices of Intent to Excavate, Supplemental – Pike Industries, Inc.
Notices of Intent to Excavate – Pike Industries, Inc.
NH Dept. of Safety – Garneau Inspection Station

The lease agreement for four years for the Police Department was brought up. It was brought up that since the Warrant Article didn’t have money noted in it, that it may not be legal. It was noted by the secretary that the article had been sent along with all the others to both Town Counsel and DRA for approval. The Board asked that the secretary check on this article to be certain of its legality. Therefore, Chairman Hancock made a Motion to: Table the item until we have an opportunity to check on it. Selectman Moroney seconded and it passed unanimously.

Bill Dowling, Superintendent of the Transfer Station, spoke about the glass crusher which was approved in March. He said he contacted the NRRA who recommended three companies: one in Minnesota which did not respond to his inquiry, Andela Products in New York, and Stephen St. Laurence, Welding and Custom Fabrication in NH. Mr. Dowling said that Mr. St. Laurence had come to the Transfer Station to look it over and his price came in at $13,500. He also said he will find other companies if the Board wants as there are a lot of manufacturers on the internet. Ann Fabrizio asked what a glass crusher looks like and Mr. Dowling was able to show her a picture. The information shows the Andela machine for a minimum lease with a $1.00 buyout at the end, for $90,398. Mr. Dowling said the machines differ by comparison, but the end product is basically the same. Evan Karpf asked about a warranty and was told there may be a 1 year but with proper maintenance it should last a long time. Sue Kraabel asked how Mr. Dowling came up with the amount of $25,000 for the Warrant Article. He said he based it on this quote (of $13,500) and included an increase for the price of steel which had gone up considerably two years ago (quote proposal attached). Mrs. Kraabel was concerned that such a big difference in cost would mean a difference in the quality of the machine. When Selectman Moroney asked, Mr. Dowling said the machine will be mounted permanently behind the building and a roof will be put over it. Selectman Moroney asked if the roof was in the Warrant Article and Mr. Dowling said it wasn’t but he already has the roof from picking the metal pile. Discussion ensued as to the two machines and it was noted that one is run by gas and the other is electric. There is no diesel option. Asked about a maintenance agreement, Mr. Dowling said they would come and take care of hammers, etc., but that he would perform regular maintenance.

Mr. Ikasalo wondered if there is a warranty extension after the warranty expires and Mr. Dowling said it wouldn’t be necessary. The Board agreed they want to give Selectman Catalano an opportunity to review the information. Mr. Dowling said if we go with Steve St. Laurence, we will possibly need a check for half up front with the remainder due on delivery. Chairman Hancock made a Motion to: Table this item until Selectman Catalano’s return. Selectman Moroney seconded and the Motion passed unanimously.

Mr. Dowling also notified the Board that he is looking at a company for removal of refrigerators and air conditioners. If we use them, we need a certificate of disposal that CFC’s will be removed properly. He also stated that charges will be less if we can go with the new company. He will let the office know if the change is made. It is a company that is expanding north. Mr. Dowling also gave the Board a list of commodities and noted they remain the same as last month. Jay Ouellette asked Mr. Dowling if he had contacted the tire company he had recommended and Mr. Dowling advised they don’t want to come here. Mr. Ouellette was surprised because they come to him but Mr. Dowling said it was probably because he uses a company out of Massachusetts. Mr. Ouellette went on to say he may be able to get his company to take the town’s tires at $1.75 per tire, and Mr. Dowling responded that it doesn’t cost the town anything to get rid of tires.

Mr. Ouellette spoke about the Carroll Economic Development Corporation. He said this has been ongoing for at least eleven years and is not putting it on the current Board, but would like to see it resolved. He asked permission to read the attached statement. The Board will look into points of the letter and will respond at a later date.

In Other Business:

Selectman Moroney pointed out that Chief Trammell told her the Tahoe has major brake issues with the ABS and it will be taken in to be checked. It was stated that several thousand dollars have recently been spent on both police vehicles.

Bill Rines asked how he was to dispose of the tires from the tractor as Bill at the Transfer Station does not take them. Mr. Dowling said he doesn’t take big tires as they’re too hard to maneuver. Mr. Rines asked about the building where tires are kept at the Transfer Station, and suggested the Highway guys could put them directly there. It was agreed they could be handled this way.

Selectman Moroney stated there will not be a meeting April 12, as the Select Board will not have a quorum. The next meeting will be Monday, April 19, 2010.

Sue Kraabel said she had looked at numbers that Joan Karpf had given at last week’s meeting. Mrs. Karpf was wondering why there was a surplus of about $1,600 instead of about $80,000 which came from the Annual Reports. Mrs. Kraabel said bond payments were missing which would be $90,000+ which should be added to the expense for 2006 and 2007 which would totally eliminate the surplus. Mrs. Kraabel also cautioned that the numbers for the five-year period are unaudited and when the expenses are finalized some cases may be higher and some lower. There also is no beginning balance to create whether there is a surplus or a deficit, and at the end of 2009, despite the fact that there is $1,600 in the bank the Water Department owes the General Fund $30,985.17. Mrs. Karpf said she was under the impression that the bond was in the budget and paid by taxation. Mrs. Kraabel said that in 2006 and 2007 water revenues paid. When the bill was paid, the Water Department was charged and it created a debt which they paid via cash transfer. Mrs. Karpf asked why the bond was paid through the Water Department and Mrs. Kraabel said it was decided at a meeting at that time, but as of 2008, it was returned to the budget by the state and the auditors because the town is liable. Mrs. Karpf asked if the $30,000 owed is in the Water Department budget as she didn’t see it. Mrs. Kraabel explained each transaction creates a due to or a due from. This has been since the end of 2005 when Karen Carew set up the system to keep track of what the Water Department owes the town, and at the end of 2009, the amount is $30,000 which it was agreed is much better than it was.
The Selectmen thanked Mrs. Kraabel.

Lori Hogan spoke to the fact that the Deliberative Session in February had been taped/filmed and asked if there had been an application or anything submitted to do so. The Board was not aware of any such thing. Mrs. Hogan said she had a minor child there who was taped and on channel 2 and she had not been asked to sign a waiver or anything. She was wondering whom to speak to and if the Selectmen were involved. She was told they were not and it was agreed she should speak with Linda Dowling.

As there was no further business, Chairman Hancock moved to go into Non-Public Session for Town Aid at 7:45 p.m. The Board was polled and went into Non-Public Session.

At the close of Non-Public Session, Chairman Hancock moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further business, Chairman Hancock made a motion to adjourn the meeting. Selectman Moroney seconded and the motion passed unanimously. Chairman Hancock declared the meeting ended at 8:02 p.m. The next meeting will be Monday, April 19, 2010.

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