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Minutes from April 21, 2010 meeting
May 4th, 2010
BUDGET COMMITTEE MEETING
April 21, 2010
Members present: Tom Gately, Carmine Fabrizio, Mike Shea, Lori Hogan, and Bonnie Moroney.
Excused: Jim Covey, and Becki Pike
7:04PM meeting brought to order by Tom Gately
Tom asked for motion to accept the minutes from Jan. 12th public meeting, Lori motioned to accept, Mike second and they passed.
Tom asked for motion to accept the minutes from Jan. 13th public meeting, Lori motioned and Mike second and they passed.
Bonnie went over the election results for the Budget Committee. She explained that
Ben Jellison had contacted the town lawyer, to find out what we were supposed to do as the warrant had not specified the start date. The lawyer had said that we would keep the budget committee as it is for 2010 and in March elect an new budget committee.
Next was the election of officers for the 2010 year.
Tom, asked Mike if he would be willing to be the chairman for 2010, but Mike said that he was to nervous to take that on. So Tom asked Lori if she would be willing, and she said yes. Bonnie motioned to elect Lori for chairman, and Tom second and it was passed.
Tom motioned to elect Mike as the Vice Chair for 2010, Lori second and it was passed.
Bonnie said she wanted to nominate Becki for secretary because she wasn’t there. Lori, said that Becki was taking collage courses, so would probably not have time to so that.
So Bonnie said as there is nobody willing to do the secretary job she would take care of it again.
Lori, said that the committee needed to go over the bylaws and see if there are things that need to be updated. It was felt by most that we needed to add a part about the fact the people elected to the committee should not be a member of another town committee, as there would be conflicts. Lori, mentioned that they had this type of problem in Littleton, and that it was part of the Budget Committee’s Bylaws that a person on another committee couldn’t be on that one also.
Next the committee focused on the actual budget, the following lines were in question :
1. Financial Admin. – 4150.10-804 Misc. over budget by $930.73 – what was this money used for that wasn’t covered under another line?
2. General Gov. Bldg. – 4194.10-900 Misc. over budget by $322.00 – what was this money used for that wasn’t covered under another line?
3. PD Vehicle Repairs & Maint. – 4210.10-203 – it was brought up that this was already $2415.20 over budget and Bonnie said that there is a vehicle in the shop now and there will be another bill coming as well. She said that due to the results of the election they are having to keep the vehicles running the best that they can, but we have already spent more on the Dodge Charger that what we paid to purchase it.
4. Solid Waste – 4324.10-401 Equipment Purchase – is over budget by $583.84. It was mentioned that the budget committee had moved the money from this line to the Supplies – 4324.10-515 as what Mr. Dowling had mentioned that under his Equipment line was really supplies not equipment, so that his purchases should be taken from the supply line instead. Bonnie said she would bring this to Maryclare’s attention.
5. Water Distribution and Treatment – 4332.10-900 – is over budget by $2925.92. It was asked to find out what this money was used for that wasn’t under another line.
Lori went over the capital reserves and the idea of starting a sub committee. She said that North Country Council was working on the CIP and that she had offer to work with Evan on this. She said she had contacted the person at NCC and she had sent her a list of what was still needed, but had no idea how to move forward. Bonnie asked her to forward the list to her and she would see what she could do and contact this person also. It was mentioned that the time was running out on the grant that was given and things were not completed.
Carmine mentioned that LGC would have info on a CIP as well, and that we could contact them. Bonnie said that we have gotten to a certain stage with NCC, so maybe we should see what they have before starting from the beginning.
Tom, said the Master Plan needs to be updated in order for this all to come together.
Lori explained impact fees and how they are tied in and that you make up charts for that is needed in the next year, two years, etc. and how much money will be required to do these things. She further explained that the impact fees come from the builders and a fee they will be required to pay. Bonnie mentioned that when all this is set up they will have to have somebody that watches over the CIP and make sure the money is being used for what it is ment to.
Lori said that she would like to be involved in working on the funding of the CIP, as she has done this before. She said we will be needing a funding schedule.
Lori, brought the idea about sending out a survey to the residence of Carroll, or the voters. She said that she has no idea what the people want. We brought the budget down in hopes that they would fund the Capital Reserves, but they didn’t do that either. She feels that if we can get some feed back from the people that we might have a clearer picture moving forward.
Lori said that it would be best if the surveys were sent to the Moderator, that way people would feel that it would not be controlled by the budget committee and make him responsible. Lori, said that she would contact Ben Jellison to see if he would do this.
There was discussion on who to send the forms to using the voting list or to the residents.
The group felt that the survey was a good idea, and then Lori asked that each member of the budget committee bring with them 3 questions to the next meeting that they feel should be on the survey. She also said that she would ask the select board if they had questions that they would like to have on it as well.
Bonnie said that the next scheduled meeting is May 19th, but she and Lori would not be able to make that meeting. Did the committee want to change the date, take the minutes, or cancel the meeting for that month. It was agreed that the date would be changed for May to the 26th at 7PM.
Mike, said that Jeff had mentioned that the dept heads needed to bring their budgets to the budget committee much earlier then they do. Bonnie said well the problem with that is the each dept has to present their budgets to the Select Board first then the Select Board presents their budget to the Budget Committee, then each dept comes to the Budget Committee to justify what they are asking for. She said that the Select Board starts in Aug. with the departments in order to have theirs ready to present by the Oct. budget meeting. So she didn’t see that it would be very easy to do it much sooner than they already were.
Mike motioned to adjourn the meeting at 8:15 PM and Bonnie second, and it passed.