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Minutes of 08/30/2010

September 7th, 2010

Carroll Board of Selectmen
Meeting Minutes
August 30, 2010

"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare H. Quigley

Board members present: Chris Hancock, Bonnie Moroney, Mark Catalano.

The meeting was called to order at 7:03 PM by Chairman Hancock.

Members of the public present: Ed Martin, Roberta McGee, Bill Dowling, Linda Dowling, Ann Fabrizio, Carmine Fabrizio, John Trammell, Mike Gooden, Bill Smalley, Scott Sonia, Evan Karpf, Joan Karpf

Pledge of Allegiance

The board announced the approval of bills and signing of checks.

Chairman Hancock made a Motion to: Accept the minutes for August 23, 2010, as written. Selectman Moroney seconded and the Motion was approved.

The meeting started with budget presentations. Ed Martin, Chairman of the Cemetery Trustees, began with their budget. He advised that it had been reduced by $350 this year and over the past four years, by $800, mostly because they are completing projects. Mr. Martin explained they are moving along with the mapping at New Straw Cemetery and their best count is that 196 people are buried there. Once all are matched they will put the information in a catalog and will retain a copy as well as giving a copy each to the Selectmen’s Office and to the Historical Society. The headstone work done last year has held up well, so they will look at doing some more at both New Straw and Rosebrook Cemeteries. Mike Gooden explained they have a new engraved stone for the Crawford Family Cemetery which will suit the location better and also due to its size/weight, be less apt to be stolen easily. Mr. Martin said he had an offer of help for doing some planting this fall, which will add to that which has already been done. He gave his budget:

Cemetery Salary 1.00
Cemetery Trustee Chairman Salary 300.00
Trustees Salary 400.00
Maintenance 2,300.00
Improvements 2,400.00

Total Proposed Budget $5,401.00

Joan Karpf, Chairman, presented the Conservation Commission budget. It will remain the same as last year at:

Annual LCIP Monitoring 10.00
Membership NHACC 175.00
Workshops 200.00
ARLAC Donation 50.00
Operating Expense 65.00

Total Proposed Budget $500.00

Mrs. Karpf, Chairman of the ZBA, also presented that budget. She explained salaries are reduced as this year they’ve only had four meetings. Other lines were reduced where possible, based on previous usage, but she said she doesn’t want to put it in the situation of where there may not be enough money. Overall, the budget is up slightly from last year due to the legal expense line being increased as the case going on now may extend into next year.

2010 2011
Secretary Salary 2,500.00 2,000.00
Board Salaries 480.00 400.00
Postage 100.00 100.00
Office Supplies 50.00 50.00
Advertisements 250.00 250.00
Legal Expenses 250.00 1,000.00
Miscellaneous 1.00 1.00
Workshops 300.00 200.00

Total Proposed Budget 3,931.00 4,001.00

Evan Karpf, Vice Chairman of the Planning Board, presented the Planning Board budget. While most lines remain the same as last year, he explained that legal was increased due to the case currently going on, code enforcement officer is seeing more time, more members attended the workshops so training and travel had increased, and the Master Plan and CIP being worked on now, are connected, so it may need to go to publishing. He also put $1 back into the circuit rider line to keep it open as he said there may be a need at some point. Dr. Karpf also pointed out that most engineering, advertising and postage fees are reimbursed.

2010 2011
Secretary 3,000.00 3,000.00
Board Salaries 1,000.00 1,000.00
Postage 400.00 400.00
Office Supplies 100.00 100.00
Advertising 300.00 300.00
Legal 2,000.00 2,000.00
North Country Council Dues 2,033.00 2,033.00
Circuit Rider 0 1.00
Registration Fees 1.00 15.00
Misc. 100.00 1.00
Code Enforcement Officer 3,000.00 4,000.00
Training/Travel 250.00 700.00
Maps 1.00 1.00
Master Plan 1.00 1,000.00
Good/Welfare 1.00 1.00

Total Proposed Budget 15,187.00 18,552.00

As he is also the Health Officer, Dr. Karpf continued with that budget. Other than the dues which he reduced by a quarter, he said this budget will remain the same as in 2010 at:

Salary 1.00
Travel 350.00
Budget/dues 75.00
Supplies 75.00

Total Proposed Budget 501.00

The Property Inspector budget followed. As Stan Borkowski was not here, Chairman Hancock read his report. There has been a substantial increase in Building Permits compared with the last two years. As it is expected the number will continue to increase, it also means an increase in the number of inspections and site visits as well. Therefore, Mr. Borkowski as requested an increase in two of his lines and the third, for training will remain the same. Permits and inspections carry fees which cover a portion of these costs, and when paid are deposited into a special revenue account.

2010 2011
Property Inspections 3,000.00 4,600.00
Code Enforcement Officer 3,000.00 4,400.00
Training 450.00 450.00

Total Proposed Budget 6,450.00 9,450.00

Next was an update on the sign permit request from D’Urso/Brenda’s Country Kitchen. The
Secretary said she had spoken with the State and because Route 3 (as well as Route 302) is designated a Cultural and Scenic Byway, unless it is going on a post that is already permitted,
the sign may not be put up. There are several permitted posts on Route 3, and the owners of which were noted as suggestions to whom the business owner might speak. The Secretary was asked to write a letter to be signed at the next meeting regarding this status, and to also include
ideas from the conversation with the State on how they might reach their goal of putting a sign
up on the south side of the bridge.

The Alarm Ordinance and existing Ordinances were tabled until the next meeting.

Chairman Hancock read a thank you letter from CASA (Court Appointed Special Advocates) for children. The town voted in March to make a donation for their work.

The Board had previously requested the Secretary look into prices with Stiles Fuel, from whom the town has purchased heating oil for many years. She reported that after having spoken with Vicki at Stiles for several weeks running, it is Vicki’s opinion that there is a better chance the price is going to start going up than down. She was able to quote the town a lock-in price of $2.599 per gallon and the town may choose its lock-in period. This past season, the period was December 1 through April 30. After brief discussion, Selectman Moroney made a Motion to: Lock in with Stiles Fuel at $2.599. Chairman Hancock seconded and the Motion passed unanimously. Selectman Moroney also made the Motion to: Have the lock-in period be from November 1 through March 31. Chairman Hancock seconded and this Motion passed unanimously.

Scott Sonia, Water Department Superintendent, said there was a pretty good water leak on Route 3 – a service line crossing the road had rotted out. Also there was a leak on Route 302, which was the homeowner’s responsibility. Mr. Sonia said he could see the savings within two days once the two areas were repaired. He wanted to thank Billy Rines and Greg Hogan as well as Butch Garneau and Danny Garneau for all of their hard work and help on the Route 3 repair. He said the conditions were terrible as it was all during the heavy rain of the week before, but they stuck with it and helped him immensely and he greatly appreciated it. When asked the reason for the pipes breaking, Mr. Sonia said they were old, galvanized pipes and rocks just wear through them.

Selectman Catalano said he had two things he wanted to mention. The first is that a letter has been sent to Don Gadbois with a solution to the issue on Old Town Road and Mr. Gadbois’s property. He will be signing the letter and returning it to Counsel. Once received, we can go to DES with our plan for the work to be done. Selectman Catalano said it entails removing a ditch and a culvert and retaining another ditch. He reiterated that they believe this is the best solution to this situation.

Selectman Catalano’s other comment is that he has been working with and researching an electric co-op to deal with other than PSNH and which he said sounds and looks very good. He asked if they would deal with municipalities which they told him they would. He is continuing to look into it and will come back with further information as may be warranted or requested.

The Chairman read the reminder: “This meeting is being taped by a private citizen and is not done under the auspices of the town and is not an official record of the town.” He missed reading it at the beginning of the meeting but wanted to be sure it was stated.

As there was no further business, Chairman Hancock moved to go into Non-Public Session for personnel matters 7:57 p.m. The Board was polled and went into Non-Public Session.

At the close of Non-Public Session, Chairman Hancock moved to return to Public Session and seal the minutes from Non-Public Session. Selectman Moroney seconded and the Motion passed unanimously.

There being no further business, Chairman Hancock made a Motion to: Adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Hancock declared the meeting ended at 9:05 p.m. There will not be a meeting next week because of Labor Day so the next meeting will be Monday, September 13, 2010.