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Minutes from the Aug. 18th meeting
September 9th, 2010
BUDGET COMMITTEE MEETING
AUG 18, 2010
Members present: Tom Gately, Becki Pike, Mike Shea, Jim Covey, Lori Hogan and Bonnie Moroney
Excused: Carmine Fabrizio
Guests: Nancy Metigay, Joan Karpf, Linda Dowling, Ben Jellison, Mark Catalano and Devin Hogan
Meeting called to order at 7:08 by Mike Shea
Roll call taken for members, all present but Carmine.
Tom motioned to approve the July 21st minutes as written, Jim second and it passed.
Old business:
Surveys – went over the status of the surveys and that we needed to set up a working meeting to put them all together.
Jim brought a hand out from Al Strasser for us to discuss. Al was not able to make the meeting as had been scheduled.
The last meeting there had been some questions about the highway dept and some of their budget. It had been asked what Bill Rines was planning on doing with the bulk of the money still on 01-4194.10-430 GB Repairs & Maint. Town Bldgs.
Bill had said that he had planned on 15 to 18 thousand for a new septic for the town hall and 2 to 4 thousand for a new storage trailer, or building for the highway barn. Both of these are in progress of being done now.
Another question from the last meeting was the 01-4150.10-804 FA Misc. Bonnie said that it was a payment of $3,084.00 for the engineering fee for Old Town Road work.
There was discussion about the information that Al had sent with Jim. Lori said that maybe we could fund the warrants with the fund balance, and Jim said that wouldn’t help, they wanted the fund balance lowered so that the taxes are lowered.
Mark said that he felt the reason Al had written about the removal of most Capital reserve funds is he feels that they are perceptions that Capital Reserve funds being moved to use for other things.
Tom said that Capital Reserve funds can not be touched without a warrant article and a vote from the people. The Trustees of the trust funds are the ones who watch over those funds and they will not move any money out unless it’s been voted by the people.
Mike asked about the question that Joan had asked about the $30,000. on the water dept. Bonnie said that she had asked Maryclare to ask Sue about putting something in writing, but had not heard anything more, but would ask.
It was asked for Bonnie to also ask Maryclare to 2009 revenue and full PNL at the end of the year.
If we are aware of any pending audit adjustments. And when or why we are paying for person cell phones.
Bylaws update:
Becki said that she felt the difference between our present by-laws and the ones from the state are like night and day. Lori said that she would work with Becki and that one of the things we need to change is the rotation, as we will be having elected budget next year.
New business;
At the present time, the survey count that has come back is 39 turned in at the town hall and 81 in the mail, but we had a completion date of Aug 31 for the non residence to get back.
Becki asked what the 4199.10-100 Contingency fund was used for. Bonnie explained that it was there for things that came up during the year that were unexpected and not planned on a budget.
It was asked to please find out about the resurfacing, culvert and sidewalk repair money that is on the budget. They would like to know if all that will still be getting used this year?
It was mentioned that under the Warrant Articles that there are a couple that seem to be doubled. One is Casa of NH, it’s under 01-4920.10-022 and also 01-4920.10-029 and also Tri County Cap is 01-4920.00-013 and 01-4920-10026
Lori was asking about the water expansion 04-4332.10-800 and 04-4332.10-801. Bonnie said that Scott is busy getting quotes from several companies about the replacement of the valves that were located by Foster’s, as they were not working properly and causing problems for the well on Little River Rd.
Lori asked if Bonnie could ask Maryclare if it would be possible to put the currant budget figures into the Actual & Anticipated Revenue report. Bonnie said she would ask her about doing that.
Lori said that she was going to make a template for the survey that way we could put the results on a spread sheet, and try to get the comment answers into a smaller size, to compare them easier.
Jim motioned to adjourn the regular budget meeting and go into a working meeting to work on the surveys. Becki second and it passed. There will be second work meeting on Aug 25th at 6:30.
Next regular budget meeting will be Sept. 15, 2010.