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2010 Budget Committee Archives
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Minutes from the Oct. 27th meeting
October 31st, 2010
BUDGET COMMITTEE MEETING
Oct. 27, 2010
Members present: Tom Gately, Lori Hogan, Carmine Fabrizio, Becky Pike and Mike Shea and Bonnie Moroney
Excused: Jim Covey
Guests: John Gardner, Georgia Brodeur, and Ann Fabrzio
Meeting called to order at 7:06 by Lori
Roll call taken for members, all present except Jim Covey
Lori said that the part about the budget committee questioning where the select board cut was missing. Bonnie said she would add—the budget committee commented that it appears that the select board made all their cuts from non departmental related areas. That was the easy way to do things leaving the harder work for the budget committee.
Carmine voted to accept the Oct. 20th minutes as amended and Tom second and it was passed.
Lori handed out a paper to the members and the guest. The paper was titled “Rule of Respect & Tolerance”
1. Listen – one person speaks at a time, please try not to interrupt a guest or a fellow committee member.
2. Tolerance – for other opinions, you don’t have to agree but you do have to respect the other positions/opinions.
3. Lead by Example – no disrespectful remarks or expressions will be tolerated.
4. Courtesy – this is a very difficult task, out objective it to recommend the best budget possible and still maintain relationships. Be courteous of other opinions and goals, and remember everyone is not wrong “all the time: Be open and listen objectively.
5. Chain of Command – if you feel that the rules have been violated by a guest or committee member, please address you concerns with the Chairperson directly. There will be no side bars!
6. Put aside personal Agenda’s – the majority of the people who responded said that they had faith that if they communicated their feelings that we would listen and help address their concerns.
Old business:
Surveys – Lori passed out a book that she had put together for each member of the committee. She had stayed up until midnight to complete them. It had the results of the survey with tabs separating Graphs of Results, Summery of Results, Detailed Comments, Questions w/Answers – all and Questions w/ Answered – Residents. She asked if any of the members say anything that needed to be corrected to please let her know. She said there would be spelling errors, as the section with the written answers had been sent to her and she cut and pasted them. Lori said that if she didn’t hear anything from the members she would present the booklet to the Select board on Monday night, along with a copy that is not bound that can be used for more copies. She said that she broke the word responses into one work answers and then also the entire comment as well.
New Business
Ann Fabrizo presented the proposed 2011 budget for the Town of Carroll Trustees of the Trust Funds
01-4130.10-138 Salaries total to $840.00 the money is broken down-
Treasurer & Chair get $313.00, because 5 extra hours are devoted to Investments via Tel/Fax, paperwork, copies, follow-up, mail and distribution
Secretary $263.50
Bookkeeper $263.50
01-4130.141 Supplies $75.00
01-4130.10-140 Training and Travel $500.00
This consists of dues for $60.00
Annual LGC Conference $100.00
NESGFOR Fall Meeting $240.00
NH Char. Fund Session $100.00
For a total budget of $1415.00 the same amount at 2010.
Floor was open for questions but there weren’t any.
John Gardner presented for the proposed budget for the Twin Mountain Public Library.
John said that the library trustees are elected by the people but unpaid themselves.
He said that the lines except for the Librarian salary and the telephone are about the same with a small increase.
4550.10-201 Books $1800.00
4550.10-202 Subscriptions $60.00 he said that they were not going to order as many magazines as people were not using them.
4550.10-205 Miscellaneous $100.00
4550.10-208 Capital items $500.00
4550.10-210 Computer/Software $500.00
4550.10-215 Audio/Video $350.00
4550.10-218 Dues/Training/Seminars $100.00
4550.10-220 Office Supplies $300.00
4550.10-222 Mileage $250.00
For a total of $3960.00 for that part. John said that the library is given a check for the amount and they handle the money during the year. He said that last year they were not given the money for the mileage, so they have not been paid for mileage. Bonnie asked why they were not given that money too. He said that Sue said they weren’t supposed to get it and could put in for mileage through the office. Bonnie asked John if they had put in for mileage through the office and he said no. Bonnie said she would try to find out if this is a new rule or something, as she has not heard of it.
The other two lines were
4550.10-100 Librarian salary for $8774.00
4550.10-200 Telephone $500.00
John said that these are both handled through the selectman’s office, so they don’t receive this in the check. The total of both came to a $60.00 increase.
Tom asked it the library was going to put the warrant article in for the shelving this year.
John said that they did get a total from Tucker Library Interiors and he passed around the design that the company had come up with for them.
The total is $23,948.00. John said that they wanted to encourage the people to vote for the $2,000.00 to add to the Lib. Capital Reserve fund. Discussion was opened that the library see if they can get about half of the project done, as they have enough money in the fund for that, or run a warrant article to use that money and add the balance from taxation.
It was discussed that the shelves that are in there are getting old and in turn dangerous with all the weight from the books. Lori asked Bonnie if the Safety Committee should be asked to look at this and see if it is a danger. Bonnie said that she would bring it to the Safety Committee’s attention, and see about an inspection of the shelves.
Bonnie said the Sue had asked to be moved to another night for the Treasurer.
The committee went over the spread sheet on employee’s salaries and Maryclare had added a column of when the last raise was received. Bonnie said that the was incorrect about the 3 years, that it would be 3 years for 2011 if the employees don’t get one this year.
Lori said that maybe next year we will have the anticipated revenues to go over and the report from the state. Bonnie said that the board was setting tax rates the next day and depending on DRA’s schedule we may or may not have the information back.
Mike motioned to adjourn the meeting at 8:20PM Carmine second and it passed.