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Minutes from the December 1, 2010 meeting
December 7th, 2010
BUDGET COMMITTEE MEETING
December 1, 2010
Members present: Lori Hogan, Mike Shea, and Bonnie Moroney
Excused: Jim Covey, Tom Gately, Carmine Fabrizio, and Becki Pike
Guests: Bill Dowling, Dan Walker, Kelly Shedder, Joan Karpf, and Linda Dowling
Meeting called to order at 7:03 by Lori
It was stated that there was not a quorum so we could listen to the proposed budgets and ask questions, but not vote on them, nor could we vote to accept minutes from the last meeting.
Roll call taken for members, only members present were Lori Hogan, Mike Shea, and Bonnie Moroney.
Old business:
Updating the bylaws, Lori said that Becki wasn’t here so that would have to be tabled.
Bonnie went over some of the information from Bill Rines that had been discussed at the last meeting. She said that the had gotten a bid for the poles and etc for the basketball court, but was over $4,000.00 so the select board asked that he look some more, but by the end do the year.
She said that he had figured out what was going to be needed for the girl’s bathroom and come up with about $3,000.00. Mark had asked for a list of what was needed and he would see what he could get for a price.
Bonnie said that Bill had said there were about 100 stop signs in the town, and they would cost $150.00 each. She said that the board had asked for the to look into whether or not this was really going to happen as a lot of towns were up in arms over it, and the cost. She said that she had heard if the road speed limit was 25 miles per hour that you didn’t need to change them, so it would be cheaper to change all the speed limits to 25.
She said that they had also found the minutes from the time frame that Bill was talking about replacing the big furnace. The minutes had reflected that the board had decided to move forward on seeing what it would cost to tighten up the gym area in order to save fuel that way. It also had said that the board had told Bill Rines to go ahead and replace the existing fuel tanks for bigger ones, but she was quite sure that that never happened.
She said that they had gotten about 4 or 5 bids on what it would take to remove the old furnace and replace with new ones, and the prices ranged from about $15,000 to over $20,000.00 and that is why the board wanted to improve the efficiency of the gym are first.
New business:
Dan Walker presented the proposed 2011 budget for the Emergency Management
He said due to the economy he was lowering his and not taking a salary. He only has 4 lines and they are as follows:
EM Director Salary $1.00
EM Asst. Director Salary $1.00
EM Radio $100.00
EM Emergency Center $1.00
He stated that most all of his training is reimbursed by Fema, so he doesn’t need money for that and the reason for leaving $100.00 for the radio is there may be something that needs to be done to it. He did however bring it down from $500.00 for a total budget of $103.00.
Next Kelly presented the proposed budget for the Chamber. She said that they were leaving it the same as last year $13,000.00.
Beautification $1,000. They had a list of what they had done this past year with the funding.
Advertising $0.00
Information Booth $10,000.00
Summer music series they changed to a different line called Town Entertainment for $2,000.00. She said that they still had $306.42 that they hadn’t used but were planning on before the end of the year, but nothing is planned.
Bonnie said that the Women’s Discussion was not very active any more only doing the pie sale for the scholarship, so they would not be doing the three planters up at the information booth any more, nor the one down by the town hall. She said that she would get a letter out to the Chamber to let them know that they would need to take this on.
Bill Dowling presented the proposed 2011 budget for the Transfer Station.
Recycling Supervisor $29,238.00
Recycle Attendant $12,285.00; he said this was up $300.00 from last year as it never happened for $10.50 per hour.
Recycle Salaries $1,260.00 that was money to pay somebody while Bill is on vacation.
Recycle licenses $100.00. Bill said that it cost $50.00 per license but there are actually 4 people who have them, and if the budget committee wants to add the extra money they can do that.
Training $750.00, he said that is mostly mileage, he said that DES is changing a lot of their training so that you can do it on line rather then travel all over the state.
Recycle Telephone $1,200.00 he said this also includes the internet for computer as well.
Recycle MSW Haul $4340.00, which is 31 trips at $140.00 each.
Recycle Bulky Waste $.00 put on a warrant article
Tires $00, put on a warrant article
Rec Crt C&D trucking $.00, added to a warrant article.
Rec. Ctr Tipping Fees $18,220.77
TS Site work $.00, Bill said that is was decreased as he has none planned.
TS Equipment repair & maint. $.00, this also was added to a warrant article.
TS Recycle LP Gas $50.00
Recycle Electricity down to $2469.00. He said that last year was so high because he thought he had another year on that contract for putting in the line, but he was wrong, it completed last year, so he can lower it this year.
He said that PUC was given permission to increase by 6% because of the ice storm, and that he figured another 5% for pay increases, when he calculated how much it would be.
Assoc Dues are $50.00 for North East Resource Recovery Assoc.
Container lease for $653.38 that is $1,392.00 for each container. But he is putting in for the rent on the first three months and then he was adding the rest to a warrant article.
Supplies $.00, this also was added to a warrant article.
Clothing Allowance is a new line this year for $750.00
Recycle Misc. $.00
Bill said that tipping fees are hard to figure out as you have no idea what is coming in. Lori asked Bill is the transfer staion was actually decreasing the amount on the budget or just moving it into warrant articles. Bill said that he didn’t know, he would have to figure it out. She said that she is trying to understand as the other dept. were asked to cut their budgets and they don’t have a special revenue fund to get a lot of their money from, so it is not fair to them.
Bill presented 4 warrant articles to the committee.
1. For $14,000.00 for tipping of bulky waste, construction debris, removal of tires, Freon, propane tanks, electronics, florescent light bulbs, antifreeze, container lease, equipment repair and purchase to be withdrawn from the Recycling Equipment Special Revenue Fund.
2. For $1,500.00 for household collection once a year.
3. $1,000.00 Landfill Closure Capital Reserve Fund for maintenance of old landfill.
4. $8,736.00 for ground water monitoring of old landfill.
It was mentioned that under RSA 149M-9:13 that all warrants had to be under the same name, it was mentioned that the four warrants had different titles for the warrants, and that Bill would need to fix this.
Bill said that on 1/29/10 in the Capital reserve fund they had $16,706.00 and in 10/29/10 they had $38,890.90 also in the pedip there was $73,740.27 in Jan. 10 and now there is $62,851.89.
Loir asked if the $30,000.00 had been taken out yet, and Bill said yes, but Lori said we need to check on that.
Lori asked Bill for a copy of the work schedule for his dept. and that she would like one from the other depts. as well.
There was no correspondence to go over and no other new business.
CIP is hoping to have a table or booth for the deliberative session in order to start letting people know what they are trying to do.
Next meeting is Dec. 8th at 7PM and presenting their budgets will be:
Fire Department
Ambulance
Police Department
Bonnie motioned to adjourn at 8:12PM Mike second and it was passed.