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2011 Budget Committee Archives

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Meeting of Jan. 5, 2011

January 9th, 2011

BUDGET COMMITTEE MEETING
January 5, 2011

Members present: Lori Hogan, Mike Shea, Carmine Fabrizo, Tom Gately, Becki Pike, Jim Covey and Bonnie Moroney

Guests: Jeff Duncan, John Trammell, Al Strasser, Bill Smalley, Mark Catalano, Joan Karpf, and Linda Dowling

Meeting called to order at 7:0 by Lori

Roll call taken, all present


Lori said that we need to finalize the numbers into the present and have a couple of revisions to make. Revenues have been entered into the spread sheet as well.

Bonnie said that the board had the meeting with Greg and Scott and that they have agreed to try and work as one man departments and also as a team with each other. Bonnie said that this will be an experiment to see how it all goes. She said one of Greg�s concerns is the mowing in the summer months as there is quite a bit. The board said that we will leave $1.00 on the Highway Helper 2 position that way if it is needed they can work with them to get a part time student of somebody to help with the mowing or what ever.
The board brought Greg�s salary up to match Scott�s that way they are now equal.
Bonnie said by doing that it will lower the budget by $63,319.00
Salary $34,963.00
21,680.00 Health insurance
6676.00 combinations of FICA, Medicare, and retirement

She said that the board wish to add a new line for training as the Highway dept did not have one, and they wanted to put $500.00 on that line. Giving them a chance to take any classes that are needed or to help them out.

Jim motioned to accept the new figures as presented, Carmine second and it was passed. Lori abstained.

There was much discussion about the employee handbook and the way it reads about over time. It was stated that if a person worked a 35 hour week then anything over the 35 hours should be over time. After much discussion, Bonnie said that the select board will address that on Monday night and make the changes that are needed; to there will not be any OT paid for less then a 40 hour work week.

It was calculated what the savings was going to be for the two ladies in the office that had volunteers to lower their hours to 35 to meet the budget cut request. The amount came out to about $7,600.00. Tom motioned to put the ladies back to 40 hours per week Beckie second and it was passed.

With the changed in the highway and the entire new bottom line came to an 8% decrease from last year.

Bonnie suggested removing the Water Dept. but Lori said that the revenues were getting added in and that should make the Water Dept a wash.

The warrants were addressed again. Bonnie said that the Police Cruiser one had been changed per the request of the budget committee.

Bonnie went over the new reading for the purchase of the Byrd property for a future PD.

To see if the town will vote to raise and appropriate Seven Hundred Thousand Dollars ($700,000) for the purchase and improvements of the Twin Village Plaza located at 601 Route 3 South, for the future home of the Carroll Police Department, and to authorize the issuance of not more than $600,000 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) and to authorize the Selectmen to issue and negotiate such bonds or notes and to determine the rate of interest thereon; furthermore, to authorize the withdrawal of $100,000 from the New Land and Building Capital Reserve Fund created for this purpose. This purchase has rental units subject to leases and which the Selectmen seek to be authorized to continue leasing these units through their terms. The leases may or may not be renewed at their expiration. Recommended by the Selectmen. (2/3-ballot vote required)

(this was not voted on so needs to be addressed in the Public meeting)

Linda Dowling presented Lori with an updated version of the warrant that had been presented the night before, for the $3,000.00. Lori read it and the vote was taken and recommended, Bonnie abstained.

Bonnie told Lori that Maryclare needed to have the updated one so that she can change hers.

To see if the Town will vote to raise and appropriate the sum of One Hundred and Seventy Thousand Dollars ($170,000.00) to purchase a new ambulance to replace the 2002 Ford E-450 currently in use and to purchase a new Zoll cardiac monitor/defibrillation unit to be placed in the ambulance. The full amount is to be taken from the Fire Department and Ambulance Apparatus, Equipment, and Personnel Special Revenue Fund. No money to be raised from new taxation.

This Warrant had not been presented the night before as it had just been received.
There was some discussion and the budget committee voted to recommend the warrant.

Jim had asked the dept heads to be at the meeting. He said he wanted to go over that �HE� felt that if we weren�t able to cut the budget down, then maybe by cutting an officer.

Chief Trammell said he will do the best that he can. He went over the talked to the State Police and informed them that there would not be any around the clock coverage. Lt Landry, said that is fine, but they are down 12 officers right now so it might be quite some time before an officer will arrive when needed.

Jeff said that there is also a personal issue. He said that they have already been using the OT time not knowing that it had been cut until 3pm today. He said that there have already been calls there were not answered, so he is afraid of how it will become.

Jim asked both of the Chiefs about the false alarm calls and the amount of money wasted on them. The Chiefs said that the regulation had been presented to the Select board and they had not done anything with it. Bonnie said that is will be on the Monday night meeting and it will be addressed.

Jeff said that the select board and budget committee had come to the dept heads and asked them to cut their budgets, and they had done the best that they felt that they could. He said he was not pleased to find out what the budget committee had done last night about cutting OT down to $3,000.00 without even informing the dept heads. He asked about the other cuts that were made as well. He felt it was very unprofessional the way this was handled.

Jim motioned to put back the OT for the fire dept. Tom second, then they amended the motion to include the PD. Lori said that what people have asked the budget committee to do was cut. Tom felt that this OT conversation should have been started back in Oct. not now.

Joan said that we keep catering to the tourist and their emergencies. How are we ever going to be able to fund the things the town needs such as better roads.

Jim withdrew his motion and Tom removes his second. Lori asked where we are with this. Beckie said we are good with the currant budget. Lori asked if we are approving the currant budget.
5 Votes for the currant budget
Tom apposed
Bonnie abstained.

Presentation
Lori went over the presentation for Tuesday and Wednesday nights.
She was looking for volunteers to help present sections.
Tom said he would do the first two pages, Beckie page 3 and 4, Jim 5 and 6 (PD, fire)
Mike, Highway, Lori from the highway through the water dept. and Bonnie to do the water dept.

Second Day
Revenues and Warrants.

Lori will go over the revenues and
Bonnie and she will address the warrants.

Tom motioned to have the select board put in the over time for the PD and the Fire Dept into a warrant article Mike second and it passed. . Bonnie said she will check and make sure that we can use the unreserved fund balance and write a warrant article to take the OT money out of that for this year.

Bonnie said this way the people get to say what they want. She said that the survey could be interpited in a couple of ways and this way the people have the last say.

Jeff asked that if this passes would it show that the town wants to make sure they have the coverage, or would this need to be gone through every year. Bonnie reminded them that using the unreserved was not a good thing to try and use to many years.

Bonnie will draft the warrant for Monday night for the select board and bring to the budget on Tuesday or Wednesday for their recommendation.


Jim asked again what the Bond Rating was for the town, and Bonnie said that she will contact Sue and find out as she has no idea.

Tom motioned to adjourn at 10 PM Carmine second and it was passed.