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04-07-2011 PLBD Minutes

May 6th, 2011

Carroll Planning Board
Meeting Minutes
April 7, 2011


“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions
and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 91-A: 2.”

Members of the Board present: Vice-Chair Evan Karpf, Frank Maturo, Donna Foster, Bonnie Moroney, Erik Bergum

Member of the Public present: Philip Beaulieu, Scott Canto, Charlie Gamache, Joan Karpf (filming), Linda Dowling, Ed Martin, Gardner Kellogg, Harold Garneau, Greg Hogan, Scott Sonia, Joyce and Leo Charrette, Heidi Boedecker and Chris Snitko, Willy Stone

Minutes taken by Rena Vecchio, Secretary

Pledge of Allegiance

Vice-Chair Evan Karpf declared a quorum and called the meeting to order at 7:00 pm. First on the agenda were the Minutes of March 3, 2011. Evan said he a couple of corrections:
• Page 6, 1st paragraph, 1st sentence, changes “Evan Karfp” to Evan Karpf.
• Page 6, 4th paragraph, 5th sentence (in the motion), change “Provan & Lorbor” to Provan & Lorber.
The board was asked if they had any other corrections or changes. There being none, Erik Bergum made a motion to: accept the minutes of March 3, 2011 with the corrections. Frank Maturo seconded and the motion passed with 4 ayes and 2 abstentions.

Correspondence was then read:
• 2011 Local Officials Workshops May 9th – June 11th by the Local Government Center (LGC)
• Saturday, June 11, 2011, the NH Office of Energy and Planning (OEP) is offering the “18th Annual Spring Planning and Zoning Conference”, at the Radisson Hotel in Manchester, NH.
• Letter from the Select Board asking if the PLBD is holding a bond for Bill Rines. Vice-Chair Karpf said to his knowledge there is no bond being held but there are engineering fees that have yet to be paid.

Next is the continuation of the Major Subdivision Public Hearing for Hunt2/Dave Scalley, Map 207, Lot 036, Route 3 South #0675, Twin Mountain, N.H (formerly known as Shakespeare’s). They are taking a 21.27 acre lot and looking to put in 10 residential lots containing 2-family residences and have one remaining commercial lot containing Shakespeare’s Motel and

April 7, 2011 PLBD

Restaurant. Phil Beaulieu, an engineer from Headwaters Hydrology, PLLC, in Littleton, NH and Gardner Kellogg of Kellogg Surveyor and Mapping, Inc., are representing Dave Scalley and his partner Joe Gillis of Hunt 2. Mr. Beaulieu refreshed the memories of the board by giving a brief description:
• He gave the basic overall layout of the property and location and boundary.
• The proposed road is to come off of Paquette Drive.
• The road will be 20 feet in paved width and has 4 foot shoulders. It will access 10 lots each containing 2 family units. The road will be approximately 1450 feet in length, which will require a waiver.
• Subdivision is in Res 1.
• Proposing to have municipal water supply by connecting to the existing 8 inch water main that is located on the west side of Paquette Drive.
• Proposing 3 fire hydrants based thru out the development about 500 feet apart.
• At the terminal end of the road they are proposing a cul de sac type turn around. Each lot will be within 250 feet of a fire hydrant.
• We have met with Scott Sonia, Water Dept, Greg Hogan, Highway Dept. and Chief Jeff Duncan, Fire Chief to go over any concerns they had.
• There are 3 permits that they are required to get.
1. NHDES State Subsurface Permit
2. NHDES Drinking and Groundwater Permit
3. Construction General Permit
• They have done pit and perk tests for each lot.
• They received approval from Sgt. Bill Smalley on the road name, “Ruby’s Way”.

At the last meeting the PLBD had asked that Provan & Lorbor give a third party review on the subdivision. At that same meeting Dave Scalley asked if Provan & Lorber would give him a budget to do the review work before he gave them authorization. He also asked Horizons Engineering to do the same. Considering the two budgets he received, he informally asked the PLBD to go with Horizons. Based on his perceived response from the PLBD, he gave Horizons the job of the 3rd party review.

A complete copy of the review by Horizons Engineering and the response from Headwaters Hydrology, will be attached to the minutes.

Evan Karpf said that at the last meeting, Dave Scalley and Headwaters Hydrology were instructed by the board to use Provan & Lorbor. After Dave Scalley talked to Provan & Lorbor and Horizons he requested that he be allowed to use Horizons as their quotes to do the review were almost half of what Provan & Lorbor were charging. Evan said that the PLBD has a contract with Provan & Lorbor. Dave said regardless, the board should give people a choice and right now there is none. Evan said that is up to the board to take under consideration. Right now the fact remains, that the PLBD voted to have Provan & Lorbor do the review. It is dangerous to have the applicant change that decision on his own. The secretary spoke at this time saying that Dave Scalley did not change engineers on his own, that the message was passed on by her. She

April 7, 2011 PLBD


said she wanted to clarify for Edith Tucker, reporter, and anyone else that had not seen the 100’s of emails that had gone on between her, the board and Evan. She said she had sent Dave an email saying that you, Evan and numerous other board members had agreed that they did not mind him using Horizons. She said she had received Evan’s email, March 5 at 5:13pm, stating that he had no problem using Horizons Engineering to review this project. It was late on Tuesday and having Wednesdays off, I sent the email to Dave saying Horizons was a go. When I came back in on Thursday morning I had an email from Evan saying that the board had not given approval. So, Dave did not take matters into his own hands, I sent him the email saying it was okay. It was her mistake, not Dave’s. Evan said that would have to be taken up at a later meeting. Evan said the board would have to rescind the motion and make another motion to accept Horizons. If the board does not want to make this motion to accept Horizons, then Provan & Lorbor will have to do the review for Dave Scalley.

Donna Foster made a motion to: rescind Provan & Lorbor as the town’s engineers and to accept Horizons Engineers in the Hunt Subdivision. Erik Bergum seconded and the motion passed unanimously.

Evan asked Bonnie Moroney if she had a question. And she said no. He then said that we recognize Bonnie as a member of the public tonight.

Erik Bergum made a motion to: approve the Application for a Major Subdivision for Hunt 2-Family Residential Development, Map 207, Lot 036, Paquette Drive, Twin Mountain, NH, with the conditions listed:
• The developer is to obtain all Federal and State permitting with copies to go to the PLBD.
• No work is to be performed until the Surety Bond is posted with the Town of Carroll and all fees for Horizons Engineering are paid.
• Jeff Duncan, Fire Chief, signs off on the fire hydrants and road length as it regards Public Safety and the pull offs.
• Scott Sonia is to sign off on the Town of Carroll’s servicing the subdivision.
• Gregg Hogan is to sign off on the Road Design.
• Bill Smalley is to sign off on the street name, Ruby’s Way.
• The developer is responsible for any and all damage to the Town of Carroll’s infrastructure during construction phrase.
• The waiver is hereby granted for a permanent road lenht of one thousand four hundred and fifty (1450) feet.
• All utilities to include phone, cable, water, and electric will be made available to each building lot and within ten feet (10) of the building lot.
• The developer will adhere to the Town of Carroll’s Subdivision Regulations accept where waivers are granted.
Bill Dowling seconded and the motion passed unanimously.


April 7, 2011 PLBD

Next on the agenda was Mike Duffy, of Horizons Engineering, representing CNL Bretton Woods Income LLC. He is here for the Site Plan Review of the Mt. Washington Hotel Entrance Replacement Bridge, Map 210, Lot 008. This project will replace the deteriorating existing, privately owned bridge over the Ammonoosuc River with a new single-span bridge that will accommodate vehicles and pedestrians.

Vice Chair Evan Karpf asked if the secretary would verify if all fees had been paid, abutters notified and the ad had been posted in the newspapers in a timely fashion. She confirmed. Erik Bergum made a motion to: accept the application for a Site Plan Review for CNL Bretton Woods LLC, for the Mt. Washington Hotel Entrance Replacement Bridge. Bill Dowling seconded and the motion passed unanimously. Erik Bergum made a motion to go into Public Hearing. Bill Dowling seconded and the motion passed unanimously.

Mike Duffy introduced himself as the new President of Horizons Engineering. He has been in the position for 3 months. He went on to explain that this project has been a very challenging project because of the time constraints. The approval of this Site Plan is the final approval they need to start this project on Monday, April 11, 2011.

The proposed bridge is going to be a single span structure with wood decking, beams, rails and foundation. The first major permit was from the Wetlands. They have met with the Building Inspector, Stan Borkowski and the Fire Chief, Jeff Duncan.

The drop dead time for the completion of the bridge is June 20, 2011 but they would like the replacement to be done within 6 to 8 weeks. The Contractor is York Bridge Concepts out of
Orlando, Fl.

Evan Karpf mentioned that Stan Borkowski had sent an email with some concerns. Evan read them and a copy will be attached. The secretary said that Jeff Duncan was fine with everything but wanted to know what the gross weight of the bridge was. Mike said it was something he would have to check but he knows that it was talked about. He also said the length of the bridge is 78 feet.

After the presentation there were no questions from the public or the board.

Ernie Temple made a motion to: approve the Site Plan Review for CNL BW LLC, on the Mt. Washington Hotel Bridge Entrance Replacement, Map 210, Lot 008 with the following conditions:
• All Federal and State Permitting is obtained.
• They are to return to the PLBD at a future date with landscaping, exterior lighting, detour plans and signage.
• Review the Detour Plan with the Code Enforcer and have him sign off of the traffic design.
• They are to conform with the York Bridge Concepts General Notes and Design Standards date 2-10-2011.
April 7, 2011 PLBD

Erik Bergum seconded and the motion passed unanimously.

Evan said he had a few things under old business:
1. Had Andy Nadeau sent in the addresses for the abutters that had their mail returned.
2. Draft PLBD Policy for the secretary. A copy is attached. Evan asked if the board would like to make a motion to accept this or not. Erik asked for a few changes which are listed.
Donna Foster asked if this was cumbersome. She explained that she is not only a PLBD secretary, she has other jobs. Hours have been cut and it is very difficult to finish everything in a timely fashion. Evan said she should talk to the Select Board. He said he is not running for the PLBD again and he is trying to correct things that need correcting before he leaves. Evan asked for a motion. Bill Dowling said he would make a motion to take this to the select board. Erik said he thinks that this is very basic, nothing terrible, use common sense.

Ernie Temple made a motion to: accept the policy. Bill Dowling seconded. Donna Foster said she wants it understood that the PLBD knows their secretary is not only the secretary for the PLBD. The motion passed unanimously.

At 9:02, Ernie Temple made a motion to adjourn. Erik Bergum seconded and the meeting adjourn.