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Minutes of November 16, 2011

November 21st, 2011

CARROLL BUDGET COMMITTEE
MINUTES OF NOVEMBER 16, 2011

These minutes should be reviewed in conjunction with the subsequent meeting minutes, at which a review is conducted and any approved amendments recorded.

Members in attendance: Chair Sue Kraabel, Vice Chair Linda Dowling, Secretary Karen Moran, Joan Karpf, Dan Walker, Mark Catalano. Bill Vecchio was excused.

There were no members of the public present.

Chair called the meeting to order at 7:08. Dan motioned to accept the minutes of November 9, 2011 as written, Linda seconded, all in favor.

Discussion regarding the NH Retirement group levels took place. Contact had been made with Cindy at extension 5768 who indicated there are no benefit differences between group I and group II. Length of service required to be fully vested remains an open question.

Chief Trammell will present the Police budget on November 30, 2011.

Chair is going to bring current Capital Reserve fund balances, Special Revenue Fund balances to next meeting. Trust fund balances were provided by Trustees to the Selectboard when their budget was presented.

Chair noted that the Transfer Station funds are: CD $51,348; PDIP $28,206; savings $23,572.

Mark indicated the preliminary tax rate had been set for $13.55. Discussion took place regarding how the rate is set, with overlay, unreserved fund balance, veterans’ credits discussed.

Discussion took place regarding the unknown allocation of the 2011 raises, what people earn if their pay is reflected in more than one department. Until the Committee receives the more current Selectboard budget for 2012, the Budget Committee will wait to vote on any salary line.

A request for job descriptions was made, with the response being some exist, some do not.

Chair noted that due to the delay in implementing the raises, it will cost the town more money than it would have had they been implemented earlier in the year, thus spread more evenly, due to the increase in NHRS costs.

Lengthy discussion took place regarding the Janitor cost. With the town hall cleaning in excess of the bid policy the selectman’s representative was asked if he would put the cleaning out to bid and make the cleaning a contracted amount vs. an hourly amount. For purposes of line item01-4194.10-100 the Committee voted to reflect $6,240 which represents 1.5 hours to clean the Police Station weekly @ $20 per hour = $1,560 and for the town hall and rec area restrooms estimate 5 hours @ $18 per hour weekly = 4,680.

Dan provided the Emergency Management budget and noted that he is comfortable with the $103 budget. Discussion about a generator and the creation of an emergency shelter in town took place. He informed the group that he had attended a meeting with many police and fire chiefs in and around the north country and there are plans in place if the need arises, to use the Profile School, White Mountain school buses. Questions about the generator at the Fire Station and using that as a shelter arose. Should not have shelter and emergency operations center in the same place.

Discussion took place regarding overtime and whether it is after 40 hours or 8 hours per day, caveat relative to emergency situations, inclusion or exclusion of holidays and vacations. Basically the employee handbook outlines information and is done, with feedback from all department heads.

Regarding the reduction to the salary line for the Recycling Supervisor, the position was reduced to 32 hours to make part-time, as Bill Dowling is on selectboard. Question was raised if the position itself is part-time or full-time regardless of who is in the position, and the answer was it is part-time.

Discussion took place regarding the water meters, software, hardware. RFP for handheld readers and software already integrated with the software the town has. With insurance proceeds, Scott was able to obtain a price almost equivalent to the proceeds ($100 cost to town approximately for $6,600 hardware/software/training).

Discussion took place regarding the 01-4194.10-430 budget of $21,500 and the biggest piece is the septic replacement at the town hall estimated at $15,000. Greg is receiving quotes for the job, and if a contract is signed, 2011 funds can be encumbered for the project, thus possibly reducing this line item for 2012.

Chair will check the DRA chart of accounts regarding 01-4194.10-440 Rec Area Maintenance, as there was a question about why it is in the General Buildings part of the budget and not the Rec Area.

Karen indicated she would check the CPI used in the Police lease on line 01-4194.10-450.

With proper motions for approvals and seconds made, the following line items were approved for the Budget Committee’s recommended 2012 budget:

01-4130.10-138 Trustees of Trust Funds $840
01-4130.10-139 Library Trustees $1
01-4130.10-140 Trustees Education $500
01-4130.10-141 Trustees Supplies $75

01-4140.10-130 Supervisors Sittings $300
01-4140.10-135 Town Meeting Supervisors $1
01-4140.10-136 Supervisors Elections $150
01-4140.10-150 Moderator $300
01-4140.10-160 Selectmen Salary $0
01-4140.10-200 Supervisors Expenses $100
01-4140.10-201 Advertisements $400
01-4140.10-202 Moderator Expenses $500
01-4140.10-203 Moderator Travel/Trng $150
01-4140.10-204 Elections Training $250
01-4140.10-300 Ballot Clerks $1,500
Total Elections & Registration $3,651

01-4150.10-113 Budget Com. Clerk $1
01-4150.10-806 Budget Com Expenses $69
01-4150.10-807 Budget Com. Train/Mileage $240

01-4191.10-101 Board Member Salaries $840
01-4191.10-625 Postage $100 with REVENUE offset $100
01-4191.10-626 Office Supplies $100
01-4191.10-627 Advertisements $400 with REVENUE offset $400
01-4191.10-700 Legal Expenses $1,000
01-4191.10-701 No. Country Council dues$2,063
01-4191.10-702 Circuit Rider Expenses $1
01-4191.10-800 Registrar Fees $15
01-4191.10-801 Engineering Fees $2,000 with REVENUE offset $1,500
01-4191.10-900 Miscellaneous $1
01-4191.10-901 Code Enforcement $500
01-4191.10-902 Training and Travel $700
01-4191.10-903 Maps $1
01-4191.10-904 Master Plan $1
01-4191.10-905 Good/Welfare $1

01-4192.10-101 Board Member Salaries $200
01-4192.10-625 Postage $50 with REVENUE offset $50
01-4192.10-626 Office Supplies $50
01-4192.10-627 Advertisements $200 with REVENUE offset $200
01-4192.10-700 Legal $1,000
01-4192.10-801 Engineering $1 with REVENUE offset $1
01-4192.10-900 Miscellaneous $1
01-4192.10-901 Training and Travel $200

01-4194.10-100 Janitor $6,240
01-4194.10-200 Contact Labor $1,000
01-4194.10-400 Water Consumption $2,200
01-4194.10-411 Heating Oil $41,587
01-4194.10-412 Heating Plant Mntnce $1,500
01-4194.10-610 Janitor Supplies $600 better deals can be found than at Staples
01-4194.10-900 Miscellaneous $300

01-4195.10-100 Cemetery Salary $1
01-4195.10-101 Cemetery Trustee Chair $300
01-4195.10-102 Cemetery Trustees $400
01-4195.10-200 Cemetery Maintenance $2,300
01-4195.10-201 Cemetery Improvements $1,650
Total Cemeteries $4,651

01-4240.10-200 Property Inspections $500

Emergency Management (Dan abstained from vote)
01-4290.10-100 Director Salary $1
01-4290.10-101 Assistant Director $0
01-4290.10-200 Training $1 conference in June in Manchester free
01-4290.10-201 Radio $100
01-4290.10-202 Emergency Center $1
01-4290.10-203 Assistant Director $0
Total Emergency Management $103

01-4324.10-101 Recycle Attendant $12,285
01-4324.10-102 Recycle Salaries $709
01-4324.10-200 Licenses $150
01-4324.10-202 Training/Mileage $750
01-4324.10-203 Telephone $1,200
01-4324.10-300 MSW Haul $4,688
01-4324.10-301 Bulky Waste Hauling $1
01-4324.10-302 Tires $1
01-4324.10-303 C&D Trucking $1
01-4324.10-304 Tipping Fees $19,850
01-4324.10-305 Property Tax Surcharge $0
01-4324.10-400 Site Work and Grading $1
01-4324.10-401 Equipment Purchase $1
01-4324.10-402 Equipment Repairs $1
01-4324.10-403 LP Gas $50
01-4324.10-404 Electricity $2,049
01-4324.10-500 Association Dues $50
01-4324.10-505 Container Lease $703
01-4324.10-515 Supplies $1
01-4324.10-516 Clothing Allowance $900
01-4320.30-100 Miscellaneous $1

01-4419.10-100 Health Officer Salary $1
01-4419.10-300 Health Officer Travel $200
01-4419.10-301 Health Officer Budget $75
01-4419.10-302 Health Officer Supplies $50
Total Health Officer $326

01-4520.10-100 Rec Area Counselors $8,262
01-4520.10-200 Rec Area Telephone $400
01-4520.10-201 Equipment and Supplies $1
01-4520.10-300 Parties $1
01-4520.10-310 Ski Program Buses $1,500
01-4520.10-320 Field/Court Repair $2,000
01-4520.10-321 Building Repair $500
01-4520.10-500 Vehicle fuel/mntnce $0
01-4520.10-501 Transportation $500
01-4520.10-805 Training/Lifeguards $0
01-4520.10-806 Staff Training $500
Total Recreation $13,664

01-4550.10-100 Librarian Salary $8,774
01-4550.10-200 Telephone $500
01-4550.10-201 Books and Materials $1,800
01-4550.10-202 Subscriptions $60
01-4550.10-205 Miscellaneous $100
01-4550.10-208 Capital Items $500
01-4550.10-210 Software Support $500
01-4550.10-215 Audio and Visual $350
01-4550.10-218 Training $100
01-4550.10-220 Office Supplies $300
01-4550.10-222 Mileage $250
Total Library $13,234

01-4583.10-200 Patriotic Purposes $450

Conservation Commission (Joan abstained from vote)
01-4611.10-300 Membership NHACC $185
01-4611.10-301 Workshops $135
01-4611.10-302 Operating Expenses $50
01-4611.10-303 Annual LCIP Monitoring $5
01-4611.10-304 ARLAC $50
Total Conservation Commission $425

All of the WATER DEPARTMENT expense lines were approved except:
04-4332.10-100 Salaries
04-4332.10-101 Part Time Labor
04-4332.10-102 Clerical
04-4332.10-103 Overtime
Due to the discussion earlier regarding accurate salary information after raises, and an understanding of the employees with salary expenses spread among various departments.

Discussion took place regarding the review of water rates to ensure they cover the costs of the Water department.

Discussion took place about the DRA requirement to have the Code Enforcement Officer with the Planning Board.

With nothing further, Dan motioned to adjourn at 9:15 Karen seconded, all in favor.

The next meeting of the Carroll Budget Committee will be November 30, 2011 at which the review of the Police Department budget for 2012 will take place.

Respectfully submitted:
/s/ Karen Moran, Secretary