Selectboard Meeting Minutes

Minutes of 5/20/2025

May 20th, 2025

Carroll Board of Selectmen
Meeting of the Select Board
Meeting Minutes
May 20th, 2025

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by: Meg Basnar
Board Members: Brian Mycko, Bonnie Moroney, Jules Marquis
Members of the Public: Bobbi Amirault, Mike Gooden, Rena Vecchio, Imre Szauter, Ben Jellison, Carol Carlson, Andy Smith.

Meeting called to order at 5:00 p.m.

Pledge of Allegiance

Signing of bills and manifests completed prior to this meeting.

Selectman Mycko motioned to approve the minutes of 5/6/2025, Selectman Marquis seconded. All in favor, none opposed. Motion to approve minutes of 5/6/2025 passed.

The Select Board was presented with a Supplementary Water Warrant for 2025. Selectperson Moroney made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Supplementary Water Warrant for 2025 passed.

The Select Board was presented with an Oath of Office for Zoning Board member Diane Rombalski. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Oath of Office for Zoning Board member Rombalski passed.

The Select Board was presented with an Oath of Office for Recreation Committee member Violet McGee. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Oath of Office for Recreation Committee member McGee passed.

The Select Board was presented with an Oath of Office for Recreation Committee member Corena McGee. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Oath of Office for Recreation Committee member McGee passed.

The Select Board was presented with an Oath of Office for Recreation Committee member Erin Oleson. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Oath of Office for Recreation Committee member Oleson passed.

The Select Board was presented with an Oath of Office for Recreation Committee member Brianne Boyko. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Oath of Office for Recreation Committee member Boyko passed.

Chairperson Moroney recognized Andy Smith of the Zoning Board who discussed a discrepancy in the process for appointing alternates to the Zoning Board of Adjustment (804.1), and recommended addressing this process to align the towns regulations with the regulations of the state. Smith also informed of the need for additional alternates to the Zoning Board of Adjustment.

The Select Board was presented with a Yield Tax Levy for Bayroot 24-075-01T. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Yield Tax Levy for Bayroot 24-075-01T passed.

Chairperson Moroney recognized Rena Vecchio suggested changing the name of the Recreation Committee due to confusion about there not being a children’s program. Chairperson Moroney informed she would have to look into the process for renaming the committee. Ben Jellison recommended speaking with the Recreation Committee prior to any action. Selectman Mycko stated he would discuss this with the committee at their next meeting.

The Select Board was presented with a Yield Tax Levy for Bayroot 24-075-03T. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Yield Tax Levy for Bayroot 24-075-03T passed.

The Select Board was presented with an Intent to Cut for Bayroot 25-075-02T. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Intent to Cut for Bayroot 25-075-02T passed.

The Select Board was presented with a request for extension of the liquor license from the Appalachian Mountain Club. Selectman’s assistant informed that the Fire Chief had been contacted by the AMC already and his documentation was also presented to the Select Board. Ben Jellison asked about the liquor license for, and taxation of the, AMC. Chairperson Moroney provided an explanation. Selectman Mycko motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve the request for extension of the liquor license from the Appalachian Mountain Club passed.

The Select Board was presented with a contract for North Country Fire Mutual Aid District for 2025. Chairperson Moroney motioned to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve the North Country Fire Mutual Aid District contract for 2025 passed.

Chairperson Moroney recognized Imre Szauter who informed on the inspection recently completed by Easter Fire. Szauter reported on the need for a strobe and carbon monoxide detector at the Public Safety building. Szauter informed that he and Chief Duncan will obtain a quote for this and present it to the Select Board.

The Select Board was presented with a Driveway Permit Application for Little River Road. Chairperson Moroney asked clarifying questions. Select Board discussed. Chairperson Moroney made a motion to approve the Driveway Permit Application for Little River Road. Selectman Mycko seconded this motion. All in favor, none opposed. Motion to approve the Driveway Permit Application for Little River Road passed.

Selectman Mycko informed the Select Board of a request from the Building Inspector regarding the approval and signature of Driveway Permit Applications. Chairperson Moroney made a motion to allow the Select Board to sign Driveway Permit Applications at the time of signing the manifests when necessary. Selectman Mycko seconded this motion. All in favor, none opposed. Motion to allow the Select Board to sign Driveway Permit Applications at the time of signing the manifests when necessary passed.

Chairperson Moroney recognized Carol Carlson who informed on Town Clean up Day and scheduling difficulty. The Select Board discussed and recommended that Carlson and Public Works Director Sonia come to the Select Board for assistance in organizing this event next year. For 2025 vests, pickers and bags will be at the Transfer Station for those who would like to participate. Residents can inform Transfer Station Attendants of the road they are cleaning and Public Works will collect the bags when finished.

Chairperson Moroney again recognized Carol Carlson who inquired about the timeframe for the repairs to the gazebo/info booth. Chairperson Moroney stated the contractor informed he will start the 1st of August. Carlson requested the repairs be postponed until September to avoid the busiest time for the information booth. Selectman Mycko informed there will be summer concerts this year, and the only date in question is the August 23rd concert because a stage and tent are not available for rental from Abbot. Chairperson Moroney stated she did not think the repairs would take the entire month of August.

Chairperson Moroney recognized Ben Jellison who had additional questions regarding the info booth/gazebo. Jellison asked for clarification on the process for selecting the contractor. Chairperson Moroney informed on the process for the info booth/gazebo repairs. Jellison inquired on if the date of repairs was considered when selecting the contractor. Moroney informed the concern was getting the repairs completed in 2025. Jellison stated he felt the Select Board could have done a better job at ensuring the completion of the repairs to the info booth/gazebo prior to the Recreation Committee’s summer concert series.

FOLLOW UP

Chairperson Moroney recognized Imre Szauter who informed on an estimate to light the sign by the road and the bulletin board in front of the Town Hall for $3,900. Szauter stated Chairperson Moroney asked him to obtain additional quotes. Moroney stated Public Works Director Sonia had an electrician come by last week and was going to provide an estimate but had not as of the date of this meeting.

The Select Board was presented with a draft of the updated Building Permit Application for their review. The Select Board tabled this item and will follow-up on this item at the next Select Board meeting.

The Select Board was presented with 3 recommendations from the 2024 audit regarding policies and procedures. Chairperson Moroney provided information on the previous years audits and discussed updating the policies. Dave Scalley provided additional information. Chairperson Moroney informed she would research this further.

Chairperson Moroney updated the Select Board on the last meeting with the company hired to provide advice and assistance to the town regarding expansion and improvement to the town’s water infrastructure.

OTHER

Chairperson Moroney informed it was brought to her attention by the Town Clerk/Tax Collector that some of the water bills mailed out by the town have not been received by residents. Discussion followed about ways to ensure residents are aware of water bills being due. Imre Szauter recommended emailing residents to inform them each quarter. Moroney informed she would look into that possibility.

Selectman’s Assistant Meg Basnar informed on the State of New Hampshire Department of Motor Vehicle Audit. Selectman’s Assistant reported this is completed each year and will be provided to the Select Board upon completion. Basnar read from the audit report as follows:
“It was a pleasure working with Crystal and Cheryl her new Deputy. The office is extremely organized and seems to run efficiently. It is apparent that Crystal takes pride in her position. Records requested from the Agent were organized and easy to follow. Of the two months reviewed for deposits and inventory reconciliation, no discrepancies were found resulting in a perfect audit.
Conclusion
The Agent is in compliance with the applicable statutes, rules and procedures. The physical setup of the Agent's office and procedures in place provide adequate security for the revenue and inventories entrusted to the Agent.
At the conclusion of the audit, all items entrusted to the Agent were accounted for.”

The Select Board was presented with a Water Abatement. Selectperson Mycko made a motion to approve the Water Abatement. Selectman Marquis seconded. All in favor, none opposed. Motion to approve the Water Abatement passed.

The Select Board was presented with an updated tracking spreadsheet from the Land Use Secretary, who has added a column for addresses following the Select Board’s recommendation at a previous meeting. Land Use Secretary will continue working on this, and plans to add a column to track when the Building Permit Application is received.
Chairperson Moroney recognized Imre Szauter who informed on the NH Department of Environmental Services energy evaluation of the town’s water system. The Select Board was provided copies of this evaluation. The Energy Commission offered to assist the Water Commission/Select Board should they require it.

Chairperson Moroney again recognized Carol Carlson who suggested rostering volunteers for Town Clean Up Day. Imre Szauter recommended placing a sign out sheet for volunteers to assist with tracking volunteers, what roads have been done, and where to pick up trash when finished. Szauter reported he would provide the Selectman’s Assistant with a template utilized by NH DOT.

Chairperson Moroney recognized Selectman Mycko who discussed the recent meeting of the Recreation Committee. Mycko stated the Recreation Committee inquired about the timeframe for the gazebo repairs and reinstatement of the Recreation Director stipend. Chairperson Moroney made a motion to return the funds for the Recreation Director since the committee has been working to follow their by-laws and increase committee membership. Selectman Mycko seconded. All in favor, none opposed. Motion to reinstate the Recreation Director funds passed.

Chairperson Moroney requested permission to release legal’s response regarding the potential lease to the Historical Society. Selectperson Moroney made a motion to release that information from legal. Selectman Mycko seconded. All in favor, none opposed. Motion to release legal’s response regarding the lease to the Historical Society passed. Moroney read the response from legal regarding the lease to the Historical Society (see attached). Discussion followed. Selectman Mycko made a motion to lease the building to the Historical for $1 for a term of 1 year. Selectman Marquis seconded. All in favor, none opposed. Motion to lease the building to the Historical for 1 year passed. Imre Szauter recommended the town have the building professionally inspected prior to anyone entering or disturbing the building to prevent anyone from being exposed to potentially damaging substances and to affirm the integrity of the building’s structure. Building Inspector Scalley requested permission to complete an inspection prior to the town spending any funds to hire someone. The Select Board granted this permission. After continued discussion during this meeting with members of the Historical Society this motion was tabled until the next Select Board meeting.

Chairperson Moroney requested permission to release legal’s response regarding the Water Commission. Selectperson Mycko made a motion to release that information from legal. Selectman Marquis seconded. All in favor, none opposed. Motion to release legal’s response regarding the Water Commission passed. Moroney read the response from legal regarding the Water Commission (see attached).

Chairperson Moroney informed on Memorial Day BBQ and Parade this coming holiday weekend.

Chairperson Moroney made a motion to enter non-public for legal. Selectman Mycko seconded. All in favor, none opposed. Roll call vote to enter non-public passed at 6:25 p.m.

At 6:50 p.m. Chairperson Moroney made a motion to return to public. Selectman Mycko seconded. All in favor, none opposed. Motion to return to public passed.

Chairperson Moroney made a motion to seal the minutes. Selectman Mycko seconded. All in favor, none opposed. Roll call vote to seal the minutes passed unanimously.

Chairperson Moroney made a motion to adjourn the meeting. Selectman Mycko seconded. All in favor, none opposed. Motion to adjourn passed. Meeting adjourned at 6:50 p.m.

Next meeting of the Select Board is scheduled for Tuesday June 3rd, 2025 at 5:00 p.m. in the Carroll Town Hall Community Room.