Selectboard Meeting Minutes

Minutes of 6/6/2023

June 12th, 2023

Carroll Board of Selectmen
Meeting Minutes
June 6, 2023

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Heather Brown, Secretary
Board Members: Jules Marquis, John Greer, Ken Mills

Members of the Public: David Scalley, Chris Pappas, Imre Szauter, Bobbi Amirault, Vern Amirault, Rena Vecchio, Annette Marquis.

The meeting was called to order at 5:01 p.m. by Chairperson Marquis.

Pledge of Allegiance.

APPROVAL OF 5/30/2023 SELECT BOARD MEETING MINUTES – Selectperson Mills motioned to approve the 5/30/2023 Select Board meeting minutes as written; Selectperson Greer seconded. Discussion – none. All in Favor: Mills-AYE, Greer-AYE, Marquis-AYE.

APPROVAL & SIGNING OF MANIFESTS – The Board all confirmed they signed.

SUPPLEMENTAL WATER WARRANT (GILMAN, QUIRK-BESSETTE, RYNNING, RIVERSIDE TRUST) – The Board reviewed the supplemental water warrant, totaling $450.00. Selectperson Mills motioned to approve and sign the supplemental water warrant for Gilman, Quirk-Bissette, Rynning, and Riverside Trust; Selectperson Greer seconded. Discussion – none. All in favor: Mills-AYE, Greer-AYE, Marquis-AYE.

RECREATION WAIVER FOR 6/24/23 EVENT – The secretary explained that at the last meeting the Board approved the use of a waiver to allow alcohol consumption at the Recreation Summer Kick-Off party on 6/24. The Board reviewed the waiver. Selectperson Mills motioned to approve and sign the temporary waiver to allow alcohol consumption in the vicinity of the gazebo/information booth (41 School St., Twin Mountain, NH 03595), which is owned by the Town of Carroll, on Saturday, June 24, 2023 from 5:00 p.m. to 9:30 p.m. during the Town of Carroll Recreation Department’s Summer Kick-Off party; Selectperson Greer seconded. Discussion – none. All in favor: Mills-AYE, Greer-AYE, Marquis-AYE.

NHMA FUNDRAISING CLASS (Determine in-person or Zoom) – The secretary explained that she had spoken to the Treasurer and believed that she was leaning more towards having the class via Zoom and not having the instructor in person. The secretary further explained that it would eliminate the need for the Town to purchase the Zoom subscription, additionally explaining that it was her belief that NHMA would have a link that we could post for people to attend and allow the use of having a screen in the community room for people who want to come here to attend the class virtually. Discussion regarding previous discussions with the Treasurer regarding the class. Rena Vecchio inquired about the duration of the class; the secretary explained that the specifics have not been set up yet, nor has there been a date or time determined. The secretary also explained that the class could also be recorded and available for future reference. Bobbi Amirault inquired about what the class topics would be; the secretary explained that the Treasurer would work with NHMA to tailor it around what we are specifically looking for, like fundraising. The secretary suggested that if anyone had any topics of interest to reach out to the Treasurer. Discussion regarding posting the link on the website when it is available; the secretary confirmed she would. Discussion regarding the ability to ask questions and the need for the presenter to get all the information out. Selectperson Mills motioned to utilize Zoom for the NHMA class, date to be determined by the Treasurer and Secretary; Selectperson Greer seconded. Discussion – Selectperson Greer explained that the Treasurer is recommending Zoom and she is the one driving this program and suggests taking her recommendation. All in favor: Mills-AYE, Greer-AYE, Marquis-AYE.

Selectperson Greer explained to the Treasurer that the Board just approved Zoom as the method for the class. The Treasurer explained that she was planning on doing it on a Wednesday from 5:00 p.m. to 7:00 p.m., noting she thinks the earliest date would be June 28th. The Treasurer further explained that we can send the presenter specific questions that want to be discussed, noting that if anyone has any questions, they can send them to the secretary.

The Treasurer also inquired about the money that is in the recreation revolving account checkbook. The Treasurer explained that according to the RSA’s and warrant article that the Town approved back in 2009 or 2014, she believes the recreation committee is allowed to have the checkbook and that they are their own government, as the Selectmen appoint the recreation commission and they govern the money. The Treasurer noted that recreation would have the checkbook, but they would still be required to have the Treasurer sign the checks. The Treasurer clarified that the 250th Anniversary money and Garden Club money do not belong in the recreation checkbook and she is asking to put those monies into a non-lapsing fund (savings account) before giving the checkbook to the recreation department. The Treasurer indicated that she was going to speak to the Department of Revenue Administration (DRA) to confirm it was in compliance for the Treasurer to move the money into its own savings account and start earning interest. Discussion regarding the possibility of having to move the money into a trust fund if the money cannot be moved into a savings account. The Treasurer explained that she believes the savings account would be easier, as the money can be transferred into the general fund to have a check issued with accounts payable, which is done weekly. Discussion between Rena Vecchio and the Treasurer regarding the 250th Anniversary Committee and Garden Club money needing to be removed from the recreation revolving fund checkbook and into a non-lapsing funds savings account. The Treasurer also explained that she would like to also put in other monies that is allowed to go into the account as well. The Treasurer indicated that she could create a spreadsheet to keep the monies separate, as well the secretary can run reports by the general ledger. Bobbi Amirault inquired about the fish derby and how it would be paid; the secretary confirmed that the fishing derby was part of the budget and not part of the recreation revolving account. Rena Vecchio explained that the 250th Anniversary Committee raised approximately $20,300 and their intention is to have a new historical book made, as well as historical markers throughout the Town, however they are not ready to expend the money right now. Discussion regarding the book’s status. Rena Vecchio explained that they had a publisher (Dickerman), however they need to find another and have not yet, noting the project is currently at a standstill, but indicated that they do know what they want to do.

CERTIFICATE OF OCCUPANCY (SCALLEY RT3 104 LLC; 203-023-000-000) – Selectperson Mills motioned to approve and sign the Certificate of Occupancy for Scalley Rt3 104 LLC; Selectperson Greer seconded. Discussion – Selectperson Greer explained that in his opinion, the Select Board has not finished its work yet with the matter. Selectperson Greer went on to reference 802.6: A Certificate of Occupancy will be required before renting, leasing, or using building for which Zoning & Building Permit was granted. A Certificate of Occupancy shall be granted only if: A.) All Zoning and Town Ordinances were adhered to. B.) All Zoning & Building Permit restrictions or requirements were complied with. Selectperson Greer explained that the Board does not know that yet and indicated that there was no building permit received, further expressing that he cannot sign the certificate of occupancy without meeting the criteria. Selectperson Mills explained that he attended a workshop on code enforcement earlier in the day and indicated that there may be some legal issues regarding this and requested that the Board table this item and further discuss in non-public, as it may involve additional legal inquiry. The Board agreed.
Selectperson Mills withdrew his motion and second.

David Scalley asked Selectperson Greer if he was looking for a certificate of occupancy to be triggered by permits, which Scalley confirmed that is the process, the certificate of occupancy is triggered by a building permit. Scalley explained that he has questioned this from the beginning, noting the property has four building permits. Scalley further explained that when he was discussing this with Fire Chief Duncan previously, when one of the building permits was done on the far-left hand side of the building, closest to the post office, which used to be the Police Station, there was no certificate of occupancy done. Scalley explained his research through the Town’s website, noting there are four permits that have been pulled on the building and there has been a verbal certificate of occupancy from Fire Chief Duncan. Scalley voiced his confusion on knowing that there are building permits on the building and there is already a certificate of occupancy, and asking why is another required. Scalley explained that he went ahead and filled out a certificate of occupancy, prior to the Board requesting it, further asking if a building permit is needed in order to trigger the certificate of occupancy, noting there are building permits already on the building. Discussion regarding previous meeting discussions on whether Scalley had a certificate of occupancy, noting at a previous meeting Scalley responded no; Scalley further noted that there are building permits on the project. Selectperson Greer asked why Scalley was here if he already had a certificate of occupancy; Scalley responded that he did not know. Rena Vecchio stated that there are still Zoning Ordinances that have not been addressed; Selectperson Greer confirmed that compliance with zoning has not been decided. Selectperson Mills reiterated that the topic should be further discussed in non-public. The Board agreed.

YIELD TAX WARRANT (JOHNSON; 416-011-007-007) – The Board reviewed the yield tax warrant. Selectperson Mills motioned to approve and sign the yield tax warrant for Johnson. The motion was seconded by Selectperson Greer. Discussion – none. All in favor: Mills-AYE, Greer-AYE, Marquis-AYE.

FOLLOW UP

LAND USE SECRETARY POSITION – The secretary announced that the Board hired Corinne Ripa as the new part-time Land Use secretary, noting her first day was Monday. David Scalley wanted to congratulate Corinne on the position and welcome her to the team; the Board echoed Scalley’s welcoming message.

OTHER

TAX ABATEMENT (MCKEOUGH, PELTONOVICH, STEFANIAK, HAINS, BOUTIN) – The Board reviewed the tax abatement, totaling $549.66. Selectperson Mills motioned to approve and sign the tax warrant for McKeough, Peltonovich, Stefanik, Hains, and Boutin; Selectperson Greer seconded. Discussion – none. All in favor: Mills-AYE, Greer-AYE, Marquis-AYE.

The Board discussed a date for the next meeting. Chairperson Marquis announced that the next Select Board meeting is going to be on Tuesday, June 13, 2023 at 5:00 p.m. in the Community Room.

At 5:31 p.m., Selectperson Mills motioned to go into non-public session per RSA 91-A:3 II. The motion was seconded by Selectperson Greer; Discussion – David Scalley asked the Board if he could address the Board in non-public concerning an issue and how the Board would like the Building Inspector to move forward. The Board agreed; All in Favor: Mills-AYE, Greer-AYE, Marquis-AYE.

At 6:29 p.m., Selectperson Mills motioned to return to public session and seal the minutes. The motion was seconded by Selectperson Greer and polled; All in Favor: Mills-AYE, Greer-AYE, Marquis-AYE. The motion passed unanimously.

Selectperson Mills motioned to adjourn the meeting. Selectperson Greer seconded. All in Favor: Mills-AYE, Greer-AYE, Marquis-AYE; and the motion passed unanimously. Chairperson Marquis declared the meeting ended at 6:29 p.m.