Selectboard Meeting Minutes

Minutes of 6/27/2023

June 29th, 2023

Carroll Board of Selectmen
Meeting Minutes
June 27, 2023

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary Pro Tem
Board Members: Jules Marquis, John Greer

Members of the Public: Brian Mycko, Tadd Bailey, Imre Szauter, David Scalley, Bobbi Amirault, Mike Gooden, Carol Alvarez, Bonnie Moroney, Mike Hogan, Jeff Duncan, Chris Pappas, Judy Pappas

The meeting was called to order at 5:00 p.m. by Chairperson Marquis

Pledge of Allegiance

The Chair announced the approval and signing of the manifests.

Selectperson Greer made a motion to approve the minutes of 6/20/2023 as written. Chairperson Marquis seconded and the motion passed unanimously.

The Board was presented with two applications to fill the Selectperson vacancy. Both Board members read the applications to themselves. Chairperson Marquis announced that Brian Mycko and Bonnie Moroney had applied for the position. He said both applicants look to be very qualified. Selectperson Greer thanked them both for submitting applications. Selectperson Greer asked Bonnie Moroney why she wanted to do the position. She said several townspeople had approached her about filling in the vacancy and she thinks she can assist the Board in the next 9 months. Selectperson Greer asked the same of Brian Mycko. Mycko responded that he knows the Board is new and feels he can help give a voice to the townspeople. Selectperson Greer asked each how long they had lived in Town. Moroney said she is fourth generation here and Mycko said he has lived her for about 8 years but has been coming to Town for over 30. Chairperson Marquis asked each what Committees they had served on. Moroney said she has been on the Budget Committee, Planning Board as well as other miscellaneous committees. Mycko said he has been on the Planning board, Recreation Committee, Conservation Committee as well as the Twin Mountain Snowmobile Club.

Chairperson Marquis states he feels that the more experience a person has would be the biggest benefit to the Board. With that said he is favoring Bonnie Moroney. Selectperson Greer agrees and acknowledges that Brian Mycko has considerable experience as well. Selectperson Greer made a motion for Bonnie Moroney to fill the Select Board vacancy for the remainder of the term. After a brief deliberation, Chairperson Marquis seconded and the motion passed unanimously. Chairperson Marquis told Brian Mycko he hopes he runs in the next election.

Selectperson Greer said he would like to share his personal thoughts on the Administrative Assistant title. He stated he would like to thank Heather Brown for leaving the Town in great shape and making the transition seamless. Greer said with her departure there is a big hole in the Town’s ability to process payroll, accounts payable, manifests and general reporting. He sees this as a financial liability. Greer stated that Kelly Trammell has agreed to help the Town through this difficult period. He finds the real shortcoming is the lack of redundancy has left the Town vulnerable. Greer said he would like to change the title of the position and would also like to make a part-time position to carry on some of these functions and all for cross-training. (Letter will be attached to the minutes.)

Selectperson Greer made a motion to rename the job Administrative Executive. Chairperson Marquis said the Board needs to do a lot of thinking. Changing the name is not going to change the function. The current job is almost the same as being a Town Manager except the Board has a final say. Marquis said Heather was working 10-20 hours overtime. At that rate, you can fund a part-time position. He said the Board must be very calculated moving forward. Marquis agrees with a backup position and having two people cross-trained especially in this position. Chairperson Marquis said he would prefer to make a plan when the third Selectperson comes on. As there was no second to the motion, there was no vote.

The Board reviewed a water warrant for second quarter water billing. Selectperson Greer made a motion to approve and sign. Chairperson Greer seconded and both were in favor.

The Secretary advised the Board she had a request from the School District to use the Community Room for a WMRSD meeting on October 26th. The Board was not aware of any conflicts and agreed they could use the room.

The Board reviewed an Access Agreement form from Pike that allows us on their property to get winter sand. Police Chief Tadd Bailey asked if we are getting screened sand. He said last year they ended up with a couple of flat tires and sand gets tracked through the building. Chairperson Marquis said they would follow up with Greg. Signing the agreement was tabled.

The Board reviewed a Yield Tax Warrant for Duhaime. Selectperson Greer made a motion to approve and sign. Chairperson Marquis seconded and the motion passed unanimously.


FOLLOW UP:

FINANCE WORKSHOP – The Board is participating in a Finance Workshop on June 28 at 5:00 p.m. A zoom link is provided on the Town Web Site.

ADMINISTRATIVE ASSISTANT VACANCY – No applications have been received. Selectperson Greer made a motion to advertise in newspapers in Plymouth and Conway. Chairperson Greer seconded the motion. Imre Szauter advised that the info could be posted with New Hampshire Municipal Association.

NEW COMPUTER – The Board discussed paying for the desktop computer for the Treasurer. There was discussion whether to pay from the budget or the Capital Reserve Fund and the benefits of each. Selectperson Greer made a motion to pay up to $3200 for one computer and installation with the funds coming from the Capital Reserve Fund. Chairperson Marquis seconded. The motion passed unanimously.

TOWN SIGN “LIBRARY” – tabled

GRANT AGREEMENT – The Secretary advised the Board that they had previously made a motion to approve signing some grant paperwork however, initials were missed and required. The Board initialed the paperwork.

1800 ROUTE 302 – Selectperson Greer stated that he feels the Board should be following the Supreme Court ruling that Air BNBs are not commercial properties. He said numerous properties in Town are Air BNBs. Chairman Marquis said he feels the same and does not think we should be involved in regulating Air BNBs. Dave Scalley said as building inspector, he did not put the fee on because it was a commercial building, he put the fee on because it was used as a wedding venue. Fire Chief Duncan read section 501 of the Zoning Ordinance and stated anything residential can only have one building on it. The whole property in this case has four buildings on it and would be considered commercial. He told the Board they need to look at the Zoning Ordinance.

The Fire Chief also brought up that he and the Building Inspector also wanted to address with the Board that there are four or five properties in Town that want to build garages with a livable area above. In the future, the owners are stating they will build a house. In the past, this has been prohibited but the requests are coming in frequently now. Accessory dwellings were discussed.

The conversation returned to the property at 1800 Route 302. Chief Duncan said if you call the property commercial, it would fit in line with the other similar properties in Town. Chairperson Marquis said information is coming from too many directions. There was a discussion of having the Planning Board, ZBA and the Select Board meet for a workshop again as they had in the past. The Chair asked the Secretary to please arrange it. This item will be tabled for future discussion.


Other:


Selectperson Greer announced that the Recreation Department’s Summer Kick Off Party was cancelled due to rain. They are trying to reschedule.

Bobbi Amirault stated the Fishing Derby was well attended and she was happy to see a good Town effort. She thanked the volunteers that helped and said they will do it again next year.


Building Inspector Scalley told the Board he has a homeowner who had a building permit for a garage. They are no longer going to build a garage and want to build a deck. Scalley was asking permission that the money paid for the garage permit be applied to the deck permit. The Board agreed.

Chairperson Marquis announced that the next meeting will be July 11, 2023 at 5:00 p.m.

Selectperson Greer asked Imre Szauter if he is satisfied with the work as reported by Ricci Construction. Szauter recommends the Board approve the work that was completed. He said there are two items remaining which would be the siding and the parking lot behind the Public Safety Building. Chairperson Marquis asked about the sidewalk joint heaving. Szauter said there is a verbal agreement to approve work in 2024 because it can only be checked this winter but we can ask to put it in writing. There was discussion of identifying the siding that is incorrect. Selectman Marquis asked if there will be an extended period of time to accept the corrected work as well. Szauter said that there would have to be further discussion because the contractor that put up the siding is no longer in business. Selectperson Greer made a motion to approve the six items as presented by Imre Szauter with the exception of getting the verbal agreement about the back sidewalk in writing. Chairperson Marquis seconded the motion. All were in favor.

Selectperson Greer made a motion to adjourn the meeting. Chairperson Marquis seconded and the motion passed unanimously. Chairman Marquis declared the meeting ended at 6:25 p.m.