Selectboard Meeting Minutes

Minutes of 8/20/2024

August 20th, 2024

Carroll Board of Selectmen
Meeting of the Select Board
Meeting Minutes
August 20th, 2024

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by: Meg Basnar
Board Members: Bonnie Moroney, John Greer, Jules Marquis
Members of the Public: Mr. & Mrs. Amirault, Dave Scalley, Bryan Mycko, Judy Dearborn, Mr. & Mrs. Simmons

Meeting called to order at 5:00 p.m.

Pledge of Allegiance

Signing of bills and manifests completed prior to this meeting.

Selectperson Moroney motioned to approve the minutes of 8/6/2024, Selectman Marquis seconded this motion. All in favor none opposed. Motion to approve minutes of 8/6/2024 passed.

The Select Board was presented with a Supplementary Water Warrant for 2024. Selectperson Moroney made a motion to approve and sign. Chairman Marquis seconded. All in favor, none opposed. Motion to approve and sign Supplementary Water Warrant passed.

The Select Board was presented with an application from Bonnie Moroney for use of the Town Hall Community Room on September 4th, 2024 from 6:00 p.m. to 10:00 p.m. Selectperson Moroney abstained from the vote. Chairman Greer made a motion to approve the Community Room Use Application. Selectman Marquis seconded. All in favor, none opposed. Motion to approve the Community Room Use Application for Moroney on September 4th, 2024. Application signed by Chairman Greer.

The Select Board was presented with a Certificate of Occupancy # 2022-10B Apple. Selectperson Moroney made a motion to approve. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve Certificate of Occupancy # 2022-10B Apple passed.

Chairman Greer recognized Judy Dearborn who is the representative for the Coos County Broadband Committee. Dearborn provided information to the Select Board on what the Committee is working on as well as provided maps to the Select Board to indicate the progress of the broadband mapping project. Dearborn informed that anyone who is interested in the project can look up maps of any town in New Hampshire at newhampshirebroadbandmapping@unh.edu


FOLLOW UP:

SHORT TERM RENAL
Selectperson Moroney discussed the information the Board members were provided for their review at the Select Board meeting on 8/6/2024 and asked for their input or suggestions for changes or additions. Selectman Marquis stated it looked good to him and is a good start. Chairman Greer felt it had all the important information. Selectperson Moroney made a motion to approve the Short Term Rental Registration initiative and for the Administrative Assistant to put the letter to homeowners on town letterhead with the names of the Selectmen and spaces for Selectmen to add their signature when they sign payroll and manifests on Tuesday August 27th so that the Land Use Secretary can begin sending the letters out. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve the Short Term Rental Registration initiative and for the Administrative Assistant to put the letter to homeowners on town letterhead with the names of the Selectmen and spaces for Selectmen to add their signature when they sign payroll and manifests on Tuesday August 27th so that the Land Use Secretary can begin sending the letters out.

OTHER:
Chairman Greer informed those in attendance that the sidewalk at the back of the Town Hall was removed by a contractor without the knowledge of the Select Board as part of an agreement the Select Board is working on to get the walkway repaired due to heaving in the winter months. Chairman Greer expressed his gratitude to Dave Scalley for going out and getting zip board to cover the mud making it safer for egress.

Selectperson Moroney provided an update on the bond for the removal of the new cell tower. Moroney stated the cost to remove the tower would be $14,100 and his would need to be addressed to the owners that are putting the tower up. Dave Scalley asked if this was the cost of the bond or the cost of removal. Moroney informed this is the cost of removal. Scalley stated the owners would have to continue paying for that bond every year to secure the value. Scalley recommended putting a contingency in place to reflect the increase of the cost of removing the tower as years pass. Scalley asked if ITW will be paying the bond to secure that amount. Moroney informed they are supposed to as part of the agreement. Chairman Greer and Selectman Marquis recommended a clause that increases the amount by a percentage each year. Scalley recommended adding to the bond that the town is additionally insured and will be notified if it is cancelled within 30 days.

Chairman Greer recognized Dave Scalley who stated he had reviewed the tape of the Select Board meeting on 7/9/2024 and requested that the Administrative Assistant review and make sure that he is correct in what he heard. Scalley provided the Select Board with a paper documenting quotes and time stamps from the 7/7/24 meeting. Scalley informed this was related to the discussion about the pump house on Little River Road and requested the Board review the information he provided.

Chairman Greer recognized Bobbi Amirault who asked about plans to level out the front lawn of the Town Hall and a timeframe for when the sign for the Town Offices would be installed. Selectperson Moroney informed on plans to reduce the slope of the front lawn to improve safety when mowing. Moroney also informed that the sign for the Town Offices will be in stalled once the contractor hired to do the installation completes the current job. Amirault also discussed the allocation of funds in the Garden Club budget for 2024 to plant flowers and shrubs around the sign. Amirault voiced her concern that it will be too late in the season to plant this year and would like to make sure the funds can be requested in the 2025 budget.

Chairman Greer asked for any additional matters. Dave Scalley requested being permitted to enter non-public for legal, the Select Board did not object.

Chairman Greer made a motion to enter non-public for legal and personnel at 5:24 p.m., Selectman Moroney seconded. All in favor, none opposed. Motion to enter non-public for personnel and legal passed.

At 6:12 p.m. Chairman Greer made a motion to return to public session. The motion was seconded by Selectman Marquis. Motion to return to public session and passed.

Chairman Greer made a motion to seal the non-public minutes. Selectperson Moroney seconded this motion. Roll Call Vote to seal the minutes passed unanimously.

Chairman Greer discussed the paper provided by Dave Scalley regarding statements from the Select Board meeting on 7/9/2024. Greer stated he would like to provide some context and that he felt any comments made by Selectperson Moroney were made in a joking manner and were nothing serious. Selectman Marquis agreed with Chairman Greer.

Selectperson Moroney made a motion that the Select Board has the authority to sign any Certificates of Occupancy that come into the office during a time when the Select Board does not have a meeting scheduled so that things can move forward, and for these Certificates of Occupancy to be recognized as signed by the Select Board at the next Selectman’s meeting as long as they have been approved by the Building Inspector and the Fire Chief. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to give the Select Board the authority to sign any Certificates of Occupancy that come into the office during a time when the Select Board does not have a meeting scheduled so that things can move forward, and for these Certificates of Occupancy to be recognized as signed by the Select Board at the next Selectman’s meeting as long as they have been approved by the Building Inspector and the Fire Chief passed.

Chairman Greer made a motion to adjourn the meeting at 6:17 p.m. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to adjourn passed, meeting adjourned at 6:17 p.m.

The next meeting of the Select Board is scheduled for Tuesday September 3rd at 5 p.m. at the Carroll Town Hall Community Room.